Stephani Suarez
Albuquerque,NM
Summary
Organized Legal Secretary adept at managing multiple high priority tasks. Expert in preparing legal documents such as briefs, motions and subpoenas.
Diligent legal professional skilled in fulfilling legal research needs and providing expert case management support. Experience in both corporate and environmental law office environments.
Overview
13
13
years of professional experience
Work History
Human Resources Assistant
Department of Agriculture/ Forest Service
Albuquerque, NM
09.2023 - Current
- Classification:
Performs technical assignments to assist in the classification of a variety of Federal Wage System and General Schedule positions in common or well-defined occupations at lower grades. Gathers information from on-site or telephonic interviews with employees and supervisors. Verifies accuracy and adequacy of duties, analyzes duties, reviews and interprets OPM Position Classification Standards to determine pay plan, series, grade, and official title, prepares draft position descriptions for review by the supervisor or HR specialist. - Compensation:
Assists the staff by processing and providing support with respect to specific, technical aspects of the compensation and leave programs when the action has case precedence and there are few or no issues involved. Compensation and leave actions in which the incumbent is responsible for processing may include but are not limited to the following: Basic pay and locality pay; Premium pay; Grade and pay retention; Recruitment, Relocation, and Retention pay incentives; Overtime calculations; Leave entitlement; Leave Restorations; Voluntary Leave Transfer Program (VLTP); Pay Differentials, e.g., Sunday, night, and holiday; Pay under the Fair Labor Standards Act (FLSA); Back pay; Notice of Intent to Offset Salary; Garnishments and Waiver of overpayments. - Recruitment and Placement:
Reviews SF-52 personnel staffing requests, e.g., reassignments, permanent promotions, details, temporary promotions or recruit/fill actions. Works with the manager or supervisor to ensure all required documentation is provided and either processes such action or coordinates with the supervisor for further assignment. - Contact Center:
Provides routine human resources assistance directly to internal and external customers. - Applies information and guidance from federal regulations, manuals, information systems, and other resources, as well as information developed though developmental assignments experience and past practice, to resolve customer inquiries or determine which department can provide assistance needed for resolution.
- Benefits and Worker Compensation:
Provides employee counseling services covering the following programs: Employee benefits; Retirement; Workers’ compensation, Insurance (FEHB, FSA, FEDVIP, LTC, and FEGLI); Thrift Savings to include eligibility, withdrawal options and requirements, fund options, loan program rollover options, and integration of TSP into retirement planning; Military service deposits, non-deduction service or refunded service and the affect the deposit will have on eligibility and annuity amount. - Performance Management:
Processes awards using automated computer applications. Assists in preparing and submitting awards payments to the National Finance Center via the Special Personnel Processing System (SPPS) for non-active employees including retires and separated employees. This payment process is required for recommended awards when the employee is no longer on agency roles. - Administrative Support:
Responsible for data entry and successful processing of various paper copy documents using various applications to update NFC files. Applications used to affect updates and payments include EPIC, EmpowHR, and internal automated databases. Uses computer, word processing and/or other office automation equipment and various software programs to create, copy, edit, store, retrieve, and print a variety of documents; produces correspondence, memoranda, directives, forms reports; creates and maintains spreadsheets or databases; works from rough drafts, documents, written instructions or brief oral statements; transmits, receives and acknowledges electronic mail, messages, forms and reports; creates draft or final form into a variety of formats utilizing terminology common to the program and organization; ensures
accuracy and timeliness of information, spelling, grammar construction, punctuation and presence of necessary enclosures.
Wellness Coach
Fitspiration Nutrition
Albuquerque, NM
05.2016 - 11.2024
- Showed members how to complete exercises and use machines properly and safely
- Straightened and cleaned fitness floor to promote facility’s fresh and professional image
- Developed and maintained excellent member relationships to promote facility offerings and assist with health or exercise questions
- Coached individuals on healthy life choices to improve well-being
- Assisted clients with identifying and pursuing different health and wellness objectives
- Administered various fitness assessments to measure client progress
- Contributed to operation of clean, friendly and well maintained health club
Legal Secretary
13th Judicial District Attorney's Office
Albuquerque, NM
11.2021 - 09.2023
- Organize and maintain files with high-volume caseload
- Prepare discovery, pleadings, motions, and orders
- Order evidence, records from BPD, BCSO, NMSP, Tribal Police, and Correctional Facilities.
- Coordinate pretrial interviews with civilian witnesses, officers, and defense attorneys.
- Prepare jury instructions
- Scan and close cases in CMS
- Prepare cases for Preliminary Hearings and Jury Trials
- File documents at Bernalillo Metro Court and District Court
Service Coordinator
Active Solutions, Inc
Albuquerque, NM
01.2018 - 10.2019
- Monitored documentation procedures to maintain consistent policies and current records
- Identified and contacted appropriate community resources on behalf of clients
- Partnered with clients to develop reachable goals and reasonable action lists for individualized service plans
- Established quality standards for service team members and evaluated progress
- Coordinated project materials, including managing physical and digital files, monitoring spreadsheets and updating reports
- • Provide support for individuals on the Developmentally Disabled Waiver.
• Complete, develop, and reviewing client documentation
• Provide direct client support through working with clients and providing crises management
• Implementing and monitoring therapy programs, and providing staff training
• Monitoring of client Individual Support Plans
• Ensures that assigned client programs meet or exceed internal and external quality assurance standards
• Facilitate client meetings and staff in-services as needed
• Monitor funding of assigned clients, complete and provide funding justification
• Work closely with program managers, assistants, therapist, behavioral trainers and other agency staff to coordinate, implement and maximize programs/services for assigned clients
Senior Legal Secretary
2nd Judicial District Attorney's Office
Albuquerque, NM
04.2012 - 01.2018
- Assisted in maintaining department attorney personnel files with utmost confidentiality
- Organized and prioritized case loads of 2 attorneys
- Maintained master calendar for client appointments and court appearances
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials
- Docketed orders and depositions for 2 attorneys
- Provide support and case management to assistant district attorney up to 50 to 100 cases at one time. File legal documents into case management system
• Draft legal documents
• Perform all clerical duties and answer phone calls
• Work directly with the public, law enforcement, probation and parole, and legal counsel for translation needs, pre-trial interviews, and court hearings
Education
Associate of Arts - Criminal Justice
Brookline College
Albuquerque, NM05.2011
Skills
- Appointment setting
- Criminal justice research
- Drafting legal documents
- MS Office proficient
- Exceptional communication skills
- Word processing
- Sorting
- Reporting and documentation
Timeline
Human Resources Assistant
Department of Agriculture/ Forest Service
09.2023 - Current
Legal Secretary
13th Judicial District Attorney's Office
11.2021 - 09.2023
Service Coordinator
Active Solutions, Inc
01.2018 - 10.2019
Wellness Coach
Fitspiration Nutrition
05.2016 - 11.2024
Senior Legal Secretary
2nd Judicial District Attorney's Office
04.2012 - 01.2018
Associate of Arts - Criminal Justice
Brookline College
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