Stephanie Archer
Hanford,USA
Summary
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
9
9
years of professional experience
Work History
Project Coordinator
Harper Construction Company
08.2023 - 01.2025
- Initiate and manage purchase orders and purchase agreements for vendors, including processing invoices for payment
- Increased efficiency of on-site operations by implementing standardized processes for task management and documentation procedures.
- Coordinate services for jobsite and trailer such as subcontractor scheduling, waste services, rental equipment, office orders, company lunches, and other arrangements as needed
- Provide administrative duties such as foremen meeting minutes, handling of mail, all project documentation, filing, data entry etc.
- Support the project team in daily communication, record keeping, and log tracking
- Verify all subcontractors have signed contracts, insurance coverage and bonds (if required) prior to commencing work on site
- Support labor and compliance team with day contractor production reports, recording work hours in a payroll log and maintaining electric copies of files of project documentation
- Communicate with clients, subcontractors, and vendors
- Collecting dailies and verifying and approving certified payroll
- Providing other administrative duties such as foreman meeting minutes, ordering office supplies creating documents, filing, printing plans, etc.
- Use of Procore, LCP Tracker, ECMS, Microsoft Teams, Outlook, Excel, and Word
- Perform all other duties as assigned
Bookkeeper
Fastrip Food Stores
03.2023 - 08.2023
- Maintained and processed invoices, deposits, and money logs.
- Close registers, retrieve contents from tidal to verify, collect reports, and load tubes back into the safe
- Balance back drawer, create daily deposit, analyze and create recaps for each register from previous day, Load ATM
- Recordkeeping, creating labels and putting up store pricing
- Acquiring gas prices from competitors
Project Administrator
Ferreira Construction
03.2022 - 10.2022
- Organized critical documentation for easy access and retrieval, increasing team productivity.
- Negotiated contracts with vendors, securing favorable terms to optimize project outcomes.
- Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
- Collecting JHAs, JSBs, Purchase Orders, Rock Tickets and any other project documentation and entering it into the company database
- Timecard Keeping/Entering time into Heavy Jobs, and submitting to payroll
- Creating and Updating forms such as Union IBEW Travel Pay
- Onboarding New Employees and Providing Sexual Harassment Training
- Using Microsoft Word, Excel, and Outlook
Project Administrator
Areotek (Live Action General Engineering)
05.2021 - 10.2021
- Supported senior management in strategic planning activities related to future projects or initiatives within the organization.
- Organized critical documentation for easy access and retrieval, increasing team productivity such as daily reports, JHAs, SWPP reports, rock tickets and any other project documentation and entering it into the company “Y” Drive for the Aquamarine, Drew, and the High Desert projects
- Organized critical documentation for easy access and retrieval, increasing team productivity.
- Creating T&Ms, Entering in Timecards with the use of Microsoft Word, Excel, and Outlook
Home Health Aide
Visiting Angels
08.2018 - 07.2020
- Helped clients maintain personal hygiene through bathing, grooming, and toileting assistance when necessary for dignity preservation.
- Maintained a clean and safe home environment for patients, reducing falls and accidents.
- Assisted clients with daily living activities, enhancing their independence and quality of life.
- Assisted with meal planning and preparation according to dietary restrictions, meeting nutritional needs while adhering to personal preferences.
- Completed entries in log books, journals, and care plans to accurately document and report patient progress.
Office Manager
Air Conditioning Co.
05.2016 - 04.2018
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Full Charge Bookkeeping, Payroll, QuickBooks 2016, 2017, 2017 Pro, & 2018Pro, Invoicing
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Oversaw office budget, ensuring all expenditures were within allocated funds and identifying cost-saving opportunities.
Education
Certificate - Business Administration
SAN JOAQUIN VALLEY COLLEGE
Hanford, California04.2020
Certificate - Class A Commercial Driving
RGW Trucking
Lemoore, CA07-2025
High School Diploma -
Lemoore High School
Lemoore, CA06-2011
Skills
- Accounts Payable & Accounts Receivable
- Financial Analysis & Reporting
- Full Charge Bookkeeping
- 10-Key Certificate 8796 KPH
- General Knowledge of Construction Operations
- Typing Certificate 48WPM
- Office Management
- OSHA 30 Construction Certification
- Project Administration & Coordination
- Class A CDL
- CRP & First Aid Certification
- Procore Project Management Certification
- LCP Tracker Certified Payroll
Timeline
Project Coordinator
Harper Construction Company
08.2023 - 01.2025
Bookkeeper
Fastrip Food Stores
03.2023 - 08.2023
Project Administrator
Ferreira Construction
03.2022 - 10.2022
Project Administrator
Areotek (Live Action General Engineering)
05.2021 - 10.2021
Home Health Aide
Visiting Angels
08.2018 - 07.2020
Office Manager
Air Conditioning Co.
05.2016 - 04.2018
Certificate - Business Administration
SAN JOAQUIN VALLEY COLLEGE
Certificate - Class A Commercial Driving
RGW Trucking
High School Diploma -
Lemoore High School
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