Stephanie Canuall

Payroll

Assisted in payroll processing, ensuring accurate compensation for all staff members on time each pay period.

This includes, but is not limited to:

➢ Reviewing each person’s timecard

➢ Making adjustments to individual timecard. For example, inputting missing punch ins/outs, entering vacation, sick and personal time, removing punch errors made by employees.

➢ Following up with employees and manager for hours worked

➢ Processing any reimbursements, bonus payments when needed and entering deductions.

➢ Oversee payroll process for my team.

Employee/Labor Relations

Collaborating with managers to address a range of employee issues, from straightforward to highly complex, for both unionized and non-unionized staff. Conducted thorough investigations into workplace complaints, resolving conflicts fairly and efficiently while maintaining confidentiality.

This includes, but is not limited to:

➢ Engaging with managers to address new or ongoing employee issues.
➢ Developing strategies for managing these concerns.
➢ Conducting an investigation.
➢ Communicating with all parties involved.
➢ Collecting relevant documentation.
➢ Compiling detailed notes.
➢ Consulting with an attorney as necessary.
➢ Drafting and implementing corrective actions based on the investigation or other circumstances.
➢ Preparing termination letters and conducting termination meetings with the employee and manager.
➢ Receiving and investigating employee complaints against coworkers and managers.
➢ Following the same investigation process outlined above.

Full Cycle Recruiting

Collaborating with managers on new job openings as they emerge, which includes preparing, sourcing, screening, selecting, hiring, and facilitating onboarding.

This encompasses, but is not limited to:

➢ Developing or revising job descriptions alongside hiring managers

➢ Advertising the available positions on job boards

➢ Evaluating resumes and forwarding suitable candidates to managers

➢ Arranging interviews

➢ Extending job offers and drafting offer letters

➢ Sending onboarding documents to the new hire and coordinating with IT and the building

➢ Reviewing new hire information in Paylocity and completing the I-9 Forms

➢ Conducting a new hire onboarding meeting

Systems Management

Overseeing Paylocity along with various other systems, such as Threads, AFLAC, UHC, 32BJ, Mass Mutual websites, and Yardi, among others.

Leave Management

Overseeing and coordinating employee leave within legally mandated time frames:

This involves:

➢ Managing FMLA, NYSPFL, short-term disability, workers’ compensation, and other leaves provided under collective bargaining agreements

➢ Handling COVID-19 leave management

➢ Reviewing accident reports related to workers' compensation claims

➢ Completing leave paperwork and distributing it to employees

➢ Following up on any missing documents through conversations, emails, and letters sent to employees' homes

➢ Filing received paperwork with the appropriate insurance carrier and forwarding any required information to employees

➢ Keeping the case open for the duration of the requested leave, which necessitates ongoing monitoring and follow-up until the employee returns to work.

Employment Verifications

Responding to Requests for Current and Former Employees

These requests may include:

➢ Housing

➢ Former employment verification

➢ References

➢ Mortgage applications

➢ Childcare assistance

➢ Immigration matters

Work Orders

This involves:

➢ Checking in with managers and employees regarding work orders

➢ Processing payments for work orders to Superintendents

➢ Maintaining an updated tracking spreadsheet

➢ Overseeing the posting of maintenance payments in Yardi by the team in India.

Daily PTO Reporting

This process is carried out daily and encompasses the following tasks:

➢ Assessing any emails from employees regarding their schedules or time off

➢ Generating PTO reports for various pay groups to track employees who have entered their PTO time in Paylocity

➢ Compiling the daily PTO report for distribution

Compliance

Includes, but is not limited to:

➢ Monitoring changes in current legislation and updating our policies accordingly

➢ Attending training sessions such as webinars and engaging in self-directed study to remain informed about updates and requirements

➢ Completing Anti-Harassment Training sessions

Trainings

➢ Annual Anti-Harassment Training

➢ Safety Training

➢ Onboarding Trainings

➢ Benefits Informational Webinars

Audits

➢Compile reports for the 401(k) Annual Audit.

➢Generate reports for union audits.

➢Assemble reports for Workers' Compensation Annual Audits.

Performance Review

Facilitated annual performance reviews that offered constructive feedback, setting goals for professional growth and development among staff members.

• Providing Administrative Support- Assisting colleagues by processing payroll, organizing files, and managing correspondence.
• Overseeing Office Resources- Managing office supplies, equipment, and maintenance to ensure all necessary resources are available for smooth operations.
• Facilitating Communication- Answering phone calls, managing emails, and ensuring that all communication channels function effectively.
• Coordinating Schedules- Organizing the office calendar and confirming appointments.
• Maintaining Records- Keeping filing systems updated, handling data entry, and ensuring proper record-keeping. Maintained electronic and paper filing systems for easy retrieval of information.
• Handling Finances- Assisting with budget preparation, tracking expenses, and processing invoices.

• Answered incoming calls, directing clients to individuals addressing specific needs.
• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Kept reception area clean and neat to give visitors positive first impression.
• Handled complaints and questions, and re-directed calls to other team members.