Stephanie Capehart
Plano,TX
Summary
Dynamic professional with extensive experience at Camelot Facility Management Solutions, excelling in accounts payable and receivable. Proven track record of achieving a 93% success rate in collections while demonstrating exceptional organizational skills and effective communication. Adept at streamlining processes and enhancing team collaboration to drive operational efficiency.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Accounting Clerk & Office and Property Assistant
Camelot Facility Management Solutions
Plano, TX
08.2024 - Current
- Execute monthly billing for 27 clients.
- Ensured timely and accurate processing of accounts payable invoices.
- Ensured timely completion of billing cycles for a portfolio of 117 clients.
- Handle entire collections portfolio.
- Coordinate various Accounting Department email accounts.
- Handled incoming phone calls, relaying messages efficiently to the President and company executives.
- Kept detailed on-boarding documentation for HR Director's review.
- Create detailed records of all office management procedures.
- Streamline administrative processes aiding senior leadership in executing their roles effectively.
Yoga and Group Fitness Instructor
Multiple
DFW, TX
10.2014 - Current
- Delivers diverse group and individual yoga and group fitness sessions including Hatha, Vinyasa, Pain-Free Yoga, Mat-Based Pilates, Indoor Rowing, HIIT, and strength training classes.
Executive Assistant
Camelot Facility Management Solutions
Plano, TX
06.2023 - 08.2024
- Managed scheduling for the company President
- Drafted, reviewed and sent communications on behalf of the President and other company executives
- Organized and prepared for meetings
- Answered and responded to phone calls, communicated messages and information to the President and other company executives
- Prioritized emails and responded when necessary
- Coordinated travel arrangements
- Maintained various records and documents for the President and other company executives
- Developed and confirmed all office management processes and procedures were documented
- Responsible for other administrative tasks to help the President and other company executives perform their jobs
Texas Outdoor Family Assistant
Texas Parks & Wildlife
Pilot Point, TX
04.2022 - 03.2023
- Organized and planned Texas Outdoor Family programs at various state parks throughout Texas.
- Led Texas Outdoor Family programs for public and partner events.
- Promoted Texas Outdoor Family via regional outreach events and marketing.
- Ensured smooth functioning by handling all aspects of equipment logistics.
Advancement Strategist
Insight for Living Ministries
Frisco, TX
03.2021 - 04.2022
- Developed strategies for the Advancement Department and oversaw their execution.
- Implemented improvements advancing IFLM objectives through departmental growth.
- Assured comprehensive recording for all departmental protocols.
- Managed overarching projects with precision, enabling the department to exceed anticipated implementation standards.
- Key contributor to transitioning the CRM and donor management system.
- Trained and mentored new team members.
- Guided and managed constituent journey campaigns.
- Provided support to the Executive Vice President of Advancement and Officers in engaging high-level donors.
Donor Ministries Administrative Assistant
Insight for Living Ministries
Frisco, TX
06.2017 - 03.2021
- Strengthened relationships with key benefactors via tailored messaging and discussions.
- Worked alongside the department to enhance engagement with loyal donors.
- Diligently oversaw and updated CRM system.
- Provided support to the Executive Vice President of Advancement and Officers in high-donor engagements.
Estimating Coordinator
UEB Builders
Dallas, TX
02.2016 - 06.2017
- Facilitated advancement of company's pre-construction stage via effective support.
- Organized project setups for internal use and on online platforms.
- Managed and ensured the upkeep of bidding files.
- Oversaw maintenance of subcontractor records.
- Developed and sustained relationships with subcontractors in UEB-specific markets.
- Coordinated engaging sessions with vendors during Lunch-and-Learns.
Document Manager/Customer Service
BCW Bakery Service & BCW Food Products
Dallas, TX
01.2013 - 08.2014
- Compiled and arranged product documentation including Certificate of Analysis, third-party audits, Kosher Certificates, Insurance Liabilities.
- Delivered relevant paperwork to targeted customers.
- Managed incoming orders and revised current entries.
- Coordinated weekly shipping timelines.
- Corrected discrepancies found in orders and shipping documents for proper billing.
Accounts Receivable Administrative Assistant
BCW Bakery Service & BCW Food Products
Dallas, TX
03.2011 - 01.2013
- Ensured customers settled payments within agreed terms, achieving a 93 percent weekly accounts receivable success rate.
- Maintained precision and punctuality in daily invoicing.
Estimating Coordinator
CORE Construction
Frisco, TX
09.2008 - 03.2011
- Managed administrative functions to support company's pre-construction initiatives.
- Coordinated project set-ups in-house and within online plan room resources.
- Handled distribution and upkeep of bid documents.
- Kept subcontractor records organized and current.
- Established and nurtured connections with subcontractors in designated markets.
- Arranged and conducted vendor interaction through Lunch-and-Learn events.
Education
University of North Texas
01.2013
University of Central Oklahoma
01.2006
Collin College
01.2004
Millikin University
01.2003
Skills
- Accounts payable
- Accounts receivable
- Financial reporting
- Data entry
- CRM and database management
- Team collaboration
- Customer service
- Attention to detail
- Time management
- Effective communication
- Confidentiality
- Problem solving
- Organizational skills
- Regulatory compliance
- Invoicing and collections
- Record keeping
- Payment processing
- Data organization
- Expense reports
- Administrative support
Certification
- E-RYT 200 & RYT 500
- Row House Coach certificate
- Wilderness First Aid + CPR
- Leave No Trace Trainer
- Certified Interpretive Guide
- Angler Education Instructor
Affiliations
2010-2020 Adult Section Leader, Stonebriar Community Church Gloria Dei Youth Choir
2009-2010 Leadership Team for Mosaic, Stonebriar Community Church’s Previous Young
Adult/Singles Ministry
2005-2006 President of Sigma Alpha Iota
2004-2005 Treasurer of Sigma Alpha Iota
Websites
References
References available upon request.
Timeline
Accounting Clerk & Office and Property Assistant
Camelot Facility Management Solutions
08.2024 - Current
Executive Assistant
Camelot Facility Management Solutions
06.2023 - 08.2024
Texas Outdoor Family Assistant
Texas Parks & Wildlife
04.2022 - 03.2023
Advancement Strategist
Insight for Living Ministries
03.2021 - 04.2022
Donor Ministries Administrative Assistant
Insight for Living Ministries
06.2017 - 03.2021
Estimating Coordinator
UEB Builders
02.2016 - 06.2017
Yoga and Group Fitness Instructor
Multiple
10.2014 - Current
Document Manager/Customer Service
BCW Bakery Service & BCW Food Products
01.2013 - 08.2014
Accounts Receivable Administrative Assistant
BCW Bakery Service & BCW Food Products
03.2011 - 01.2013
Estimating Coordinator
CORE Construction
09.2008 - 03.2011
University of North Texas
University of Central Oklahoma
Collin College
Millikin University
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