Stephanie Carosiello
Deland
Overview
5
5
years of professional experience
Work History
Office Administrator
Gilmore Electric Co.
06.2017 - 12.2021
- Daily task of emailing vendors and handling the release of liens process to ensure timely payment from our general contractors and subsequently the payments to our vendors.
- Tracked and organized office supplies and restocked low items. Price shopped different stores online to ensure we were making the best use of company resources.
- Created monthly account reports for the company credit cards to organize categories of spending.
- Daily data entry of invoices for all the various projects, as well as managing the multiple filing systems of invoices for closed and open jobs.
- Notarized various legal documents.
- Assisted in preparation and processing of payroll, including gathering all the hours of the employees working out in the field and properly recording which jobs their hours were worked at.
- Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
- Aided in employee onboarding through preparing new hire paperwork and training books as well as ensuring all paperwork was filled out correctly. Additionally, processing new hires through the E-Verify system.
- Retrieved and sorted through daily mail, as well as outgoing mail of paychecks to vendors and other documents.
- Facilitated the health insurance process for all new employees, as well as the annual updating of paperwork during the open enrollment changes.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained the companies certificates of insurance to ensure all our vendors insurance was current. As well as making sure our certificates of insurance were updated in all the different cities and counties systems.
- Created and organized electrical specification books for the project managers out in the field.
- Recordkeeping: maintained electronic and paper filing systems for easy retrieval of information.
Education
Bachelor of Science - Criminal Justice
Liberty University
2021
Timeline
Office Administrator
Gilmore Electric Co.
06.2017 - 12.2021
Bachelor of Science - Criminal Justice
Liberty University
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