Stephanie Coelho
Newark,CA
Summary
Dynamic Strategic Accounting Manager with over 7 years of proven success in leading full-cycle accounting and enhancing operational efficiency in construction and multi-entity environments. Expertise in modernizing outdated systems, establishing robust internal controls, and successfully navigating organizations through audits for three consecutive years. Strong ability to develop teams by aligning individual strengths to optimize productivity while transforming complex financial workflows into streamlined corporate models. Proficient in industry-standard software, including QuickBooks, ADP, SAP, and Sage 300.
Overview
2026
2026
years of professional experience
1
1
Certification
Work History
Accounting Manager
Fremont Fence Inc.
01.2021 - Current
- Directed all critical office and accounting functions for a mid-sized construction company generating over $5M in annual revenue.
- Orchestrated full-cycle AP/AR for 150+ active vendors and subcontractors, consistently ensuring 100% on-time processing and payment.
- Pioneered the implementation of new payroll and HR workflows via ADP Workforce Now, successfully reducing processing time by 30%.
- Streamlined the monthly close and reconciliation via QuickBooks, improving the close timeline by 25%.
- Reduced overhead by 12% by creating and tightly managing department budgets for tools, materials, and vehicle maintenance.
- Established a corporate operational structure by developing and implementing over 15 Standard Operating Procedures (SOPs) for key accounting workflows.
- Cultivated team strengths to train and lead the cross-functional admin staff, boosting overall office efficiency.
- Led monthly financial close processes, ensuring timely completion and accuracy of reports.
- Developed and implemented budgeting strategies to enhance resource allocation and cost control.
Staff Accountant / Construction Accountant
Del Conte's Landscaping & Vision Recycling
2017 - 2021
- Managed full-cycle accounting support for two entities with combined annual revenue of approximately $20M and 200–250 employees.
- Ensured compliance and accuracy by processing biweekly payroll for 250+ employees through ADP, including 401(k) funding and benefit deductions.
- Secured timely cash flow by maintaining AP/AR accounts for 300+ vendors and executing weekly check runs with 98% accuracy.
- Supported the CFO with intricate monthly closes, performing cash flow analysis, and reconciling credit card and bank accounts across 10+ ledgers.
- Facilitated accurate financial tracking by constructing amortization schedules for vehicles and heavy equipment, detailing depreciation and interest expense.
- Produced financial insights using advanced Excel modeling (VLOOKUP) to organize datasets and generate financial dashboards.
- Managed monthly financial reconciliations to ensure accuracy and compliance with accounting standards.
Accounting Assistant
CarMax
2016 - 2017
- Resolved a critical backlog of over 100+ unpaid invoices within the first month by meticulously researching discrepancies and securing necessary approvals.
- Decreased invoice disputes by 40% by designing and implementing a new vendor follow-up protocol.
- Improved audit readiness by filing and digitizing over 1,000 financial documents.
- Assisted with month-end closing procedures, improving timeliness of financial reporting.
- Led initiatives to improve internal controls and enhance overall financial integrity.
- Processed invoices and expense reports to ensure accurate financial records.
Education
Bachelor of Science - Accounting & Analytics
California State University, East Bay
Hayward, CA06.2026
Associate Degrees - Accounting, Business Administration for Transfer, and Economics
Foothill-De Anza Community College
Los Altos, CA06.2024
Skills
- Expertise in full-cycle bookkeeping
- CPA team coordination
- Year-End Close
- Financial Reporting
- Financial reconciliation
- Financial planning
- Forecasting
- Job Costing
- Construction Billing
- Internal Controls
- Process Improvement
- Workers’ Comp Audits
- Payroll Audits
- Vendor Relationship Management
- Client Relationship Management
- ADP Workforce Now
- QuickBooks Desktop
- QuickBooks Online
- SAP
- Sage 300 ERP Systems
- Advanced Excel
- VLOOKUP
- PivotTables
- Financial reporting
- Payroll processing
- Journal entries
- Bookkeeping
Certification
- QuickBooks Accounting Certification
- ADP Payroll Certification & System Training
- Excel for Accounting – CSU East Bay
Core Competencies
Full-Charge Bookkeeping, CPA Coordination & Year-End Close, Financial Reporting & Reconciliation, Budgeting & Forecasting, Job Costing & Construction Billing, Internal Controls & Process Improvement, Workers’ Comp & Payroll Audits, Vendor & Client Relationship Management, ADP Workforce Now (Certified, Implementation & Administration), QuickBooks Desktop & Online (Certified), SAP & Sage 300 ERP Systems, Advanced Excel (VLOOKUP, PivotTables)
Languages
Spanish
Professional Working
Portuguese
Native or Bilingual
Timeline
Accounting Manager
Fremont Fence Inc.
01.2021 - Current
Staff Accountant / Construction Accountant
Del Conte's Landscaping & Vision Recycling
2017 - 2021
Accounting Assistant
CarMax
2016 - 2017
Bachelor of Science - Accounting & Analytics
California State University, East Bay
Associate Degrees - Accounting, Business Administration for Transfer, and Economics
Foothill-De Anza Community College