Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Stephanie Cole-Jacobs

Brooklyn,NY

Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

29
29
years of professional experience
1
1
Certification

Work History

Teacher Aide

Good Shepherd Catholic Academy
01.2017 - Current
  • Assist Lead Teacher with classroom activities and educational material preparation, enhancing lesson delivery and student participation
  • Supervise students during recess, gym and lunch breaks, ensuring a safe and organized environment
  • Maintain a clean and safe classroom

Office Manager

Carnegie Hall Corporation, Inc.
01.2003 - 01.2016
  • Supervised the Office Services Department including the Office Service Coordinator, Mail Clerk and Receptionist
  • Managed Office Services’ annual budget of $500,000; Processed all Office Services invoices and charge outs
  • Renewed and negotiated business machine leases and contracted mail pickup services
  • Liaised with building union staff to facilitate office repairs and temperature control
  • Coordinated ongoing reallocation of internal office space to accommodate an increasing work force
  • In 2010, coordinated all logistics for the relocation of 200+ employees, furniture and equipment to a temporary off-site office location during the Studio Towers Renovation Project. Established temporary Office Services systems for dual site mail delivery, parcel delivery and request fulfillment between the temporary offices and remaining on-site administrative personnel.
  • Responsible for organizing required FDNY semiannual Fire and Emergency Action Plan drills for the administrative offices.
  • Accredited Deputy Fire Safety Director; performed Fire Safety Warden duties

Production Assistant, NBC Olympics, Inc.

National Broadcasting Company, Inc.
01.1999 - 01.2002
  • Provided on-site administrative support for the Games Services and Information Technology Departments during the XXVII Olympic Summer Games, Sydney, Australia and XIX Olympic Winter Games, Salt Lake City, USA
  • Arranged domestic and international travel for Olympic staff and vendors, filing, phones, expense reports and invoice reconciliation
  • Coordinated NBC Olympic Production Seminars for both the Sydney and Salt Lake City Olympic Games. Responsible for all mailings, collection of travel information, updating of personal travel information for all talent and production staff. Acted as on-site Office Manager.
  • Provided assistance to Randel A. Falco, TV Network President/Olympic COO. Acted as liaison between the NBC Client Hospitality Program and NBC Executive Board and Falco’s personal and corporate guests
  • Maintained extensive Accreditation database for 3500+ NBC Olympic Staff
  • Collected and uploaded 3500+ employee digital photos into database for credential application submissions to the Salt Lake Organizing Committee
  • Distributed credentials and NBC identification cards to all NBC Olympic employees
  • Managed on-site Accreditation Office; handled daily accreditation issues for NBC staff, VIP’s and Talent

Executive Assistant

National Broadcasting Company, Inc.
01.1997 - 01.1999
  • Second Executive Assistant to Randel A. Falco, President of NBC Television Network, and his predecessor, Neil S. Braun.
  • Duties included screening calls, scheduling, domestic and international travel arrangement, personal assistance, Dictaphone transcription and conference call coordination. Included extensive interaction with NBC President’s Council and Affiliate Board.

Education

BA Degree - TV/RADIO

Brooklyn College
Brooklyn, NY
06.1995

Skills

  • Strong organizational and computer skills and the ability to learn and implement new software programs
  • Ability to multi-task and track multiple projects through completion
  • Strong interpersonal skills including a friendly, yet professional demeanor
  • Microsoft Office Suite and company-specific databases

Certification

AED/CPR

Dignity for All Students Act(DASA)

Autism Workshop

School Violence Intervention and Prevention

Active Shooter Training


Timeline

Teacher Aide

Good Shepherd Catholic Academy
01.2017 - Current

Office Manager

Carnegie Hall Corporation, Inc.
01.2003 - 01.2016

Production Assistant, NBC Olympics, Inc.

National Broadcasting Company, Inc.
01.1999 - 01.2002

Executive Assistant

National Broadcasting Company, Inc.
01.1997 - 01.1999

BA Degree - TV/RADIO

Brooklyn College

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