Summary
Overview
Work History
Education
Skills
Timeline
Generic

Stephanie Davis

Sykesville,MD

Summary

Detail-oriented and methodical Payroll/Accounting/Invoice/Contract Specialist offering 10+ years of experience in related roles. Exceptional abilities in conducting research, problem-solving and prioritizing simultaneous tasks. Leverages resourcefulness, critical thinking skills and superior work ethic for top job performance.

Knowledgeable about preparing invoices, processing payments and pursuing past-due balances. Experienced in receiving complaints, researching and resolving issues within the parameters of given contract. Well-versed in accurately coding different types of bills for clear recordkeeping and tracking. Team-oriented, dependable and performance-driven.

Interact with different departments to ensure all aspects of job descriptions are met. Assist in areas outside of immediate responsibilities in an effort to ensure success of business.

Monitor and update changing SOP's in regards to various job descriptions. Successful use of different software programs applicable to specific jobs.



Overview

17
17
years of professional experience
8
8
years of post-secondary education

Work History

Payroll/Accounting/Invoice/Contract Specialist

Turf Valley Resort
Ellicott City, United States
08.2011 - 11.2022
  • Generate Payroll[TK1]
  • · Generate payroll on biweekly basis for 300+ employees
  • · Utilize current payroll and time system
  • · Utilize excellent proofreading skills for minimum error
  • · Interact effectively with Human Resources, Managers, and Directors regarding payroll
  • · Generate manual checks requested by management for unplanned changes or errors
  • · Keep accurate and up-to-date electronic file(s) for each pay period
  • · Back up documents for commissions, all adjustments, and special pay
  • · Upload manual checks and payroll files into bank software.
  • · Accumulation and reconcilement of data related to F&B Tips, Spa Tips, Spa Service Revenues, Spa Retail Bonuses, and other Misc. Bonuses.
  • · Calculate and reconcile Rev-Share commissions and back-bar supply deductions.
  • · Compile a report of salaried manager number of shifts worked plus PTO data to present to Controller for verification.
  • · Verify HR’s document entries to system - terminations, rate changes, departmental changes, and rehires - as control check and report any discrepancies to HR.
  • · Refer to payroll exception log for any additional entries needed for payroll.
  • · Maintain and update all information related to Garnishments, Child Support, and Employee Loans.
  • · Payroll post-production duties including but not limited to: reporting, organizing documents, and scanning documents.
  • · Send e-mailed payroll reports to General Manager/Controller.
  • · Upload live checks into bank software.
  • · Scan payroll “bundle” to bi-weekly folder.
  • · Enter bi-weekly payroll amounts using GL Codes in Sage software.
  • Enter All New Hires/Rehires In Payroll Software
  • · Receive new hire/rehire paperwork from HR.
  • · Keep track of employee numbers to assign.
  • · Enter any direct deposit information for new hires and current employees.
  • · Alert HR once completed
  • Payroll Bank Account
  • · Balance by removing cashed checks from bank report daily
  • · Reconcile both accounts related to payroll end of each month
  • · Follow established procedures and make general ledger entries accordingly.
  • COBRA
  • · Receive monthly invoices
  • · Properly code with general ledger codes
  • · Post to different properties
  • Flex Spending – Mangione Family Enterprises
  • · Daily balancing of transactions associated with Flex account
  • · Make general ledger entries, when necessary
  • · Monthly reconciliation of Flex Spending account
  • · Intercompany billing 5-6 times per year for all Mangione Companies participating in plan
  • · Post charges in Host and make necessary journal entries
  • · Code and manage monthly Discovery Benefits invoice for Flex Spending participants in all companies.
  • 401K Plan – Mangione Family Enterprises
  • · Daily, weekly, and monthly tasks that include but are not limited to transaction recordation, monthly reconcilement's and general journal entries
  • · Intercompany billing of fees quarterly for all Mangione Companies participating in plan. These fees are based off of Executive Summary Statement, in particular supplemental information.
  • · Communicate with Controller, Executive Director and H/R regarding plan.
  • · Post charges in Host and make necessary journal entries
  • Benefits Billing Admin Fees – Mangione Family Enterprises
  • · Bill quarterly for administration fees for Benefits to Mangione Companies participating in plan.
  • · Post charges in Host and make necessary journal entries.
  • Invoice Prep/Contract Maintenance
  • · Review and maintain files for all inbound executed contracts received daily from Sales Department. Ensure all details in contracts are included - food and beverage minimum/attrition, room attrition, room rates, and billing method. Keep up-to-date records for tax exemption, deposits pending, and final payments due. Review contracts exceptions with Controller. Post all event deposits and e-mail receipts.
  • Maintain master list of tax exempt groups and groups approved for direct billing privileges.
  • · Review all transactions related to groups, events, and conferences, verifying transactions have been properly recorded in our systems, and have all corresponding paperwork for these transactions.
  • Compile all documents for each event necessary for invoicing purposes.
  • · Prepare and email invoices to customers in10 day billing window.
  • · Maintain weekly iVvy reports, that are used to set events in “P” status, for at least 90 days.·
  • · Have knowledge of all codes used in Host system. Verify during audit process of event. Balance daily.
  • · Approve/Deny direct billing applications for groups.
  • · Work with different departments on property – Sales and Marketing, Golf, Alexandra’s, and Member’s Grill.
  • ·

Office Manager/Bookkeeper/Purchasing Agent

Elternhaus Assisted Living
Dayton, Maryland
09.2005 - 07.2011
  • · Maintained all employee files, processed payroll bi-weekly, processed quarterly reports, assisted CPA with end of year taxes including W2’s and 1099’s, reported new employees to Maryland New Hire Registry, maintained and distributed current year tax forms (W4 and I9), and ran background checks for prospective and new employees.
  • · Maintained two Quickbooks accounts, kept monthly bills separate for both accounts, paid all bills, made deposits, reconciled monthly bank statements, paid mortgages and property taxes on three properties, and processed incoming and outgoing mail.
  • · Responsible for all resident financial and Power of Attorney information, prepared bills for monthly resident charges, applied payments to resident accounts, kept admission/death resident census current, sent monthly Medicaid waiver forms, available to all resident Power of Attorney's for financial questions regarding their family members, and kept track of all resident birthdays for celebrations.
  • · Kept inventory and organized all food and cleaning supplies weekly, carefully labeled all supply areas, purchased all food and cleaning supplies weekly in most cost efficient manner, and maintained and updated/replenished monthly menus and shopping lists for purchasing.
  • · Kept inventory of all resident incontinent supplies and nutritional supplements, ordered supplies weekly, replenished/organized resident supply area twice weekly, kept records of supply charges to apply to resident monthly billing statements, and gained knowledge of necessary supplies for elderly heath care.
  • · Maintained (Time Force) time card system, downloaded employee hours daily, input hours when needed, managed all time cards and employee information, and distributed time cards to new employees.
  • · Worked with and certified in Quickbooks Pro 2011, Microsoft Office 2007 (Word and Excel), and Time Force (time management system).
  • · Controlled all security passwords for financial information and banking records.
  • · Became commissioned Notary Public.
  • ·

Education

Some College (No Degree) - Business Management

La Sierra University
Riverside, CA
08.1991 - 06.1993

Some College (No Degree) - General Studies/Business Management

Montgomery Community College
Takoma Park, MD
08.1989 - 06.1991

High School Diploma -

Takoma Academy
Takoma Park, MD
08.1985 - 06.1989

Skills

Detail Oriented

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Timeline

Payroll/Accounting/Invoice/Contract Specialist

Turf Valley Resort
08.2011 - 11.2022

Office Manager/Bookkeeper/Purchasing Agent

Elternhaus Assisted Living
09.2005 - 07.2011

Some College (No Degree) - Business Management

La Sierra University
08.1991 - 06.1993

Some College (No Degree) - General Studies/Business Management

Montgomery Community College
08.1989 - 06.1991

High School Diploma -

Takoma Academy
08.1985 - 06.1989

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Stephanie Davis