Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Stephanie Donnelly

Houston,TX

Summary

Dynamic information management professional with extensive expertise in overseeing complex information systems and project documentation. Proven ability to manage thousands of documents, ensuring smooth transitions to operations. Leads a dedicated team in the stewardship of critical project data for high-velocity Gulf of Mexico projects, implementing advanced IM&D procedures that enhanced operational precision. Recognized as an authority in information management, committed to delivering quality digital assets with a detail-oriented and focused approach.

Overview

19
19
years of professional experience

Work History

Document Control Specialist

Insight Global
Houston, TX
08.2024 - 01.2025
  • Manages project information for 116 tactical projects, totaling about 46,000 documents.
  • Distributed and received documentation from internal stakeholders and external partners.
  • Delivered training and support sessions on Aconex system usage to project teams and external stakeholders.
  • Deliver training and guidance on IM&D (Information Management & Data) standards to project teams and partners.
  • Collaborated with other departments on the implementation of new processes or systems related to document control.

Project Information Manager

Wipro LTD
Houston, TX
01.2020 - 08.2024
  • Directed a team of six document controllers managing multiple subsea tie-backs (up to fourteen at a time), new well delivery, and major greenfield projects in the GoM region.
  • Designed and applied IM&D (Information Management & Data) procedures, specifications, and templates for subsea tie-back and well delivery projects.
  • Managed the Mad Dog 2 project information (about half a million documents), and facilitated the handover of information to the Argos facility.
  • Implemented the Bentley ALIM system as the CIS (Central Information Store) and CTDB (Central Tag Database) for the Mad Dog 2 project.
  • Performed user acceptance testing and regression testing for the Bentley ALIM system.
  • Participates in the GoM incident management team-required training, drills, and incident response efforts.
  • Participates in the Project Health, Safety, Security, and Environmental Review (PHSSER) and Start-Up Assurance Review (SUAR).
  • Assess and respond to priority requests (e.g., prioritization for regulatory permitting, schedule-driven requests, etc.).

Project Information Management Coordinator

Wood
Houston, TX
01.2017 - 01.2020
  • Managed the flow of documentation by receiving, auditing, transmitting, and distributing to BP and external entities.
  • Handled multiple DDMs (Document Distribution Matrices), ensuring efficient document flow.
  • Conducted thorough reviews of contractor and supplier master document registers to maintain adherence to project specifications.
  • Evaluated and provided feedback on IM&D (Information Management and Data) procedures, specifications, and project templates.
  • Reviewed interface requests to ensure the interface team receives notifications of pertinent documentation.
  • Provided training and guidance on the use of the project Bentley ALIM system and the Central Tag Database (CTDB) to the project team, contractors, and third parties.

Handover Coordinator

Wood Group Kenny
Houston, TX
01.2013 - 01.2016
  • Facilitated handover activities for Thunder Horse Water Injection brownfield project.
  • Performed assessments of 1-5 weekly MoCs (Management of Change), ensuring compliance with data and documentation standards.
  • Led the completion of documentation (about 1-200 documents per MoC) for MoCs, and ensured their transmission to the asset.
  • Recorded tags to document relationships within MS Access (about 2,000 relationships created daily).
  • Maintained the MS Access database with all relevant data related to each MoC and document, with 50 to 65 open MoCs at any given time.
  • Facilitated the timely completion of MoCs during two TARs.
  • Processed and distributed construction work packs.
  • Processed and distributed construction and commissioning redlined drawings (20-25 weekly).
  • Processed 800 RFIs (Requests for Information).
  • Maintained the document distribution matrix and the document number allocation registers.
  • Supported the project by gathering the required documents for the startup assurance review.
  • Involved in two system migrations during the project, which included extensive data analysis and data cleanup for thousands of documents.
  • Assisted supervisor in conducting regression testing, and evaluated internal document control procedures and offered improvements.
  • Coordinated the updates of project documentation for project completion handover.
  • Handed over 7,500 supplier documents, and 500 engineering documents to the asset.
  • Maintained registers of documents for final handover, totaling 15,000 documents.

Document Control Coordinator

SBM Offshore Inc.
Houston, TX
01.2006 - 01.2013
  • Vendor and engineering document control lead for four major projects (OSX 2, TDS 2000 LoneStar, TDS 2000 Odebrecht, TDS 2500 Delba III).
  • Evaluated about 500 incoming documents weekly to verify compliance with project documentation standards.
  • Served as main liaison for vendor and engineering questions about documentation and system functionality.
  • Maintained the project documentation (about 75,000 documents) within the eDMS and eCDR systems.
  • Drafted vendor-specific document control procedures and templates for the OSX 2 project.
  • Facilitated workshops to educate more than 200 staff members on operational nuances of SBM’s document management tools such as eDMS, eCDR and eCMS.
  • Performed UAT (User Acceptance Testing) for the document management tools, and provided regular feedback to information technology.

Education

High School Diploma -

Waller High School
Waller, TX

Skills

  • Extreme attention to detail
  • Information lifecycle management
  • Records management
  • Digital asset management
  • Metadata management
  • Process improvements
  • File migrations and audits
  • Skilled in Microsoft Office and Adobe Acrobat

References

References available upon request.

Timeline

Document Control Specialist

Insight Global
08.2024 - 01.2025

Project Information Manager

Wipro LTD
01.2020 - 08.2024

Project Information Management Coordinator

Wood
01.2017 - 01.2020

Handover Coordinator

Wood Group Kenny
01.2013 - 01.2016

Document Control Coordinator

SBM Offshore Inc.
01.2006 - 01.2013

High School Diploma -

Waller High School

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Stephanie Donnelly