Stephanie Esch

• Supervised a team upwards of 10 employees on daily accounts payable operations, ensuring compliance with company policies and procedures.
• Implemented process and reporting improvement initiatives, and enhancing overall accuracy.
• Coordinated paperwork approval workflows to streamline timely vendor payments.
• Trained and developed team members as well as sales executives on accounts payable best practices and software applications to ensure smooth streamlining.
• Collaborated with cross-department teams to resolve discrepancies and enhance financial reporting accuracy.
• Reviewed and approved high-value payments, ensuring adherence to financial controls and risk management.
• Developed training materials and workshops to onboard new staff into the accounts payable department, as well as sales executives.
• Resolved escalated issues pertaining to vendor disputes, payment discrepancies or delays in a timely manner, maintaining positive relationships with vendors.
• Reduced payment errors by closely monitoring and reconciling vendor statements.
• Interacted with corporate vendors, upper management and peers.
• Participated in software implementation projects designed to automate manual tasks within the Accounts Payable department.
• Identified areas for improvement in existing processes, leading to increased productivity and reduced costs within the accounts payable department.
• Coordinated with auditors during annual audits, providing necessary information to ensure a timely completion of the audit process.
• Recruited, interviewed, and hired new accounts payable employees.
• Learned and trained multiple CRM systems to my team and other peers.

Accounting and Business Responsibilities:Invoicing; Generation of All Invoices and Receipts

• General Billing & Payment Assistance Schedules
• Collections of Past Due Accounts
• Establishing Collection Schedules for Default Accounts
• Weekly Reconciliation of Receivables Accounts
• Weekly Reconciliation of Short Term Liabilities
• Generation of Weekly Cash Flow Statements
• Generation of Monthly Cash Flow Statements
• Assisted in Maintaining the Cash Ledger
• Responsible For Petty Cash Allocation and Reporting
• Deposit Weekly Checks in the Bank

Administrative and Support Responsibilities:

• Maintain the Yearly Course Schedule
• Training of Office Administration and Support Staff
• Created Standard Operating Procedures (SOP’s)
• to Support the Office Admin/Support Training Program
• Student Processing, Registration, and Certification
• Updating and Printing of all Instructional Material
• Processing Material Requisition Forms
• Vendor Relations
• Attend Necessary Business Meetings
• Answering the Phones with a Customer Service Attitude
• Shipping Packages Domestic and International
• Proofing all Marketing Material