Stephanie Fose
Newport News,VA
Summary
Accounts Payable Manager with extensive experience in financial analysis and account reconciliation at Virginia Health Services. Led initiatives to enhance internal controls and improve vendor relationships. Proficient in Sage software, demonstrating strong leadership and attention to detail in financial reporting.
Overview
35
35
years of professional experience
1
1
Certification
Work History
Accounts Payable Manager
Virginia Health Services
Newport News, VA
06.2022 - Current
- Responsible for coding and entering all invoices into the system for payment each week.
- Processing all checks and ACH payments to vendors.
- Design, document, implement and maintain effective procedures and controls over accounts payable process, while ensuring internal controls are operating effectively.
- Manage month end reports and ensure tasks are completed in a timely manner for financial reports.
- Set up new vendors and ensure all necessary paperwork, insurance and tax information is provided.
- Reconcile vendor accounts monthly.
- Manage Accounts Payable Specialists.
- Assist in month/year end closing.
- Provide documents for audits.
- Compile reports for City and State Meal Taxes and pay fees online.
- Document monthly expenditures on an excel spreadsheet for all large vendors for the CFO to review.
Administrative Assistant/ Manager/ Accounts Payable
Berkeley Realty Property Management
Williamsburg, VA
01.2015 - 06.2022
- Duties include assisting managers with correspondence to homeowners, phone calls, emails.
- Track/Update insurance policies for owners/tenants.
- Issue parking stickers/pool keys for owners/tenants.
- Schedule clubhouse reservations for events.
- Update documents in Homewise for disclosure packages.
- Track tax returns so they are completed on time and mailed to IRS/VA.
- Submit applications for the SCC & DPOR.
Junior Manager – Manager for HOA Properties
Berkeley Realty Property Management
Williamsburg, VA
01.2015 - 06.2022
- Duties include contracting vendors for any repairs needed for the HOA.
- Provided scheduled inspections for the entire community for any violations of the HOA Guidelines.
- Provided letters to homeowners for any violation and set up an appointment to re-evaluate the issue once it was corrected.
- Scheduled and attended board meetings and provided the board with any necessary documents that would be discussed during the meeting.
- Scheduled annual meetings for existing and new members that would be interested in joining the board.
- Tallied all homeowner votes and announced all voted in members.
- Compile all annual expenses and provide the board with a budget for the following year.
- Mailed correspondence to homeowners in reference to meetings, elections, annual dues and violations.
- Ordered disclosure packages for all sales in the HOA.
Accounts Payable
Berkeley Realty Property Management
Williamsburg, VA
01.2015 - 06.2022
- Duties include all aspects of Accounts Payable, processing in house checks as needed, processing invoices through Avid Pay daily for the HOA Division and through Appfolio for the Rental Division.
- Processing all new vendors and keeping information updated.
- Processing end of the year 1099’s for the HOA Division.
Accounts Payable Clerk
Chesapeake Bay Management
Newport News, VA
02.2010 - 01.2015
- Duties include all aspects of Accounts Payable, processing checks on a weekly basis, spreadsheets, processing all new vendors and keeping information updated and processing end of the year 1099’s.
Service Cashier
Suttle Motor Corporation
Newport News, VA
10.2004 - 09.2009
- Duties include processing all Service and Parts invoices.
- Computing daily status reports for Service Manager on Microsoft Word.
- Responsible for daily accounting for Service and Parts Departments.
Service Advisor
Suttle Motor Corporation
Newport News, VA
10.2004 - 09.2009
- Set up appointments with customers and assisted them with any service issues on their vehicles.
- After the mechanics diagnosed the issue, I provided the customer with the results and the cost of any repair.
Owner/Operator
Simply Clean/ New Awlins Sno-Balls
Newport News, VA
02.1997 - 07.2004
- Duties included accounting for both businesses.
- Responsible for all advertising, payroll, invoicing and inventory.
- Also, duties included all aspects of janitorial service.
Associate Customer Service Representative
Paul Revere Insurance
Metairie, LA
01.1991 - 01.1996
- Duties included all application processing, underwriting and status.
- Performed customer service related work with agents in the tri-state area of Mississippi, Louisiana and Alabama.
- Responsible for issue resolution with large case administration.
- Responsible for assisting in all business aspects for two broker representatives including, but not limited to: quarterly mailings, agent relations, day-to-day communications, compilations of computer generated disability illustrations and supporting sales materials.
Education
High School -
East Jefferson High School
Metairie, LASkills
- General ledger accounting
- Financial statement preparation
- Sage software proficiency
- Journal entry management
- Accounts payable and receivable
- Financial analysis and reporting
- Account reconciliation processes
- Tax compliance experience
- Balance sheet reconciliation
- Data entry accuracy
- Bank reconciliation procedures
- Payroll administration
Certification
- Life Office Management Association LOMA
Timeline
Accounts Payable Manager
Virginia Health Services
06.2022 - Current
Administrative Assistant/ Manager/ Accounts Payable
Berkeley Realty Property Management
01.2015 - 06.2022
Junior Manager – Manager for HOA Properties
Berkeley Realty Property Management
01.2015 - 06.2022
Accounts Payable
Berkeley Realty Property Management
01.2015 - 06.2022
Accounts Payable Clerk
Chesapeake Bay Management
02.2010 - 01.2015
Service Cashier
Suttle Motor Corporation
10.2004 - 09.2009
Service Advisor
Suttle Motor Corporation
10.2004 - 09.2009
Owner/Operator
Simply Clean/ New Awlins Sno-Balls
02.1997 - 07.2004
Associate Customer Service Representative
Paul Revere Insurance
01.1991 - 01.1996
High School -
East Jefferson High School
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