Summary
High-performing Executive Assistant with 15+ years of experience delivering C-level and Vice-Presidential administrative support within fast-paced environments. Proven expertise in complex calendar management, multi-party vendor/3rd-party coordination, executive correspondence/proposal drafting, and confidential financial recordkeeping. Highly adept in MS Office, Adobe Acrobat/Photoshop, Docusign, and digital document management.
Overview
21
21
years of professional experience
Work History
Executive Administrative Assistant
Carbon Lehigh Intermediate Unit 21
Schnecksville, Pennsylvania
09.2022 - Current
- Managed executive correspondence and calendar for leadership, fielding calls and emails to eliminate interruptions and typing high-priority correspondence, letters, and proposals.
- Liaised between executive leadership, finance, external vendors, managing contract workflows, tracking deliverables and following up on critical project deadlines.
- Oversee invoice tracking and billing verification to ensure timely processing and accurate budget tracking.
- Coordinated domestic travel arrangements for executives, including itineraries, accommodations, and logistics.
- Prepared and submitted expense reports, tracking departmental spending to ensure budget accuracy.
- Maintained confidentiality while handling sensitive executive HR and financial information.
- Supported onboarding processes through interview scheduling and orientation coordination.
Director of Religious Education
Notre Dame of Bethlehem
Bethlehem, PA
07.2014 - 09.2022
- Directed administrative and operational functions for multi-program organization.
- Planned and coordinated meetings, events, and program schedules with diverse stakeholders.
- Recruited, trained, and supervised staff and volunteers to promote self-sufficiency.
- Managed departmental budgets and financial record keeping, tracking expenses, preparing check requests, ensuring fiscal oversight across multiple programs.
- Developed comprehensive reports, schedules, and communications for leadership and families.
- Maintained accuracy and professionalism while balancing numerous simultaneous priorities.
Administrative Assistant
Holy Family Church
Nazareth, PA
01.2006 - 07.2014
- Provided comprehensive administrative and clerical support within a fast-paced office environment.
- Managed executive calendars, appointments, meetings, and correspondence for optimal scheduling.
- Oversaw invoice tracking and billing verification to ensure timely processing and accurate budget tracking.
- Established and maintained physical and digital filing systems, scanning, formatting, and organizing complex project files and large-scale document packages for optimal accessibility.
- Supported marketing initiatives by coordinating with vendors for promotional materials, managing proofing approvals, tracking delivery schedules, and ensuring proper installation schedules.
- Handled confidential inquiries with professionalism and discretion, ensuring sensitive information security.
Education
Skills
- Executive Support: VP/C-Suite Calendar management, Dictation & Correspondence, Proposal & Report Drafting, Confidentiality & Discretion
- Operations & Coordination: Contract & Proposal Tracking, Financial Record Keeping
- Technical Software & Platforms: MS Office (Word, Excel, PowerPoint, Outlook) Adobe Acrobat & Photoshop, Docusign, Dropbox, Zoom, MS Teams, Google Meet, Microsoft Copilot, and Google Gemini, Canva
Timeline
Executive Administrative Assistant - Carbon Lehigh Intermediate Unit 21
09.2022 - Current
Director of Religious Education - Notre Dame of Bethlehem
07.2014 - 09.2022
Administrative Assistant - Holy Family Church
01.2006 - 07.2014
DeSales University - ,
Bucks Community College - ,
References
References available upon request.