Stephanie Gelwarg
East Brunswick
Summary
Contribute to an organization's continued success through the use of my exceptional skill set of planning, organizing and directing while continuing to grow and learn and add to my skills. I thrive under pressure and enjoy my work. I am a highly dedicated and enthusiastic individual who enjoys engaging with people!
Overview
13
13
years of professional experience
Work History
Administrative Assistant
KooKoo Ent.
11.2024 - 05.2025
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Sales Coordinator
The Trade Decorators
02.2021 - 05.2025
- Worked closely with the sales team to prioritize tasks, set goals, and allocate resources efficiently; resulting in increased productivity and revenue.
- Maintained accurate records of all sales activities, including contracts, proposals, quotes, follow-ups, and customer communications.
- Overseeing proof of end product to go into production
- Data entry in Printavo
- Verifying stock and product for clients
Assistant Event Coordinator
Spectrum Catering
04.2018 - 03.2020
- Assisted Event Coordinator in creating detailed timelines for each phase of an event project, ensuring timely completion of all tasks.
- Ensured smooth execution of on-site logistics by supervising setup, teardown, and vendor coordination during events.
- Maintained professional and organized appearance at all events, representing the company in a positive light to clients and attendees.
- Delivered exceptional customer service, addressing attendee concerns promptly and professionally during events.
- Set up & take down of events
- Business administration for upcoming events
- Arranging floor plans & menus
Consultant
Impression Bridal
03.2015 - 04.2018
- Evaluated client needs and expectations, establishing clear goals for each consulting engagement.
- Managed client relationships through regular check-ins and updates on project progress.
- Assist in fittings and styling clientele
- Contacting & maintaining clientele base
- Receptionist (answering calls, using Microsoft Word & Excel
- Filling Documents
Bartender and Waitress
Pizza Russica
01.2014 - 02.2016
- Served high customer volumes during special events, nights, and weekends.
- Managed cash handling duties responsibly, ensuring accurate accounting at the end of each shift.
- Performed opening and closing duties, printing sales reports, setting up for incoming shift, preparing cash drawers, and taking inventory.
- Efficiently opened or closed the bar according to established procedures, ensuring preparedness for each shift.
- Customer service & food safety
- Food and Wine pairing
- Preparation of dining area and other preserve requirements
Assistant Event Coordinator
Cerise Fine Catering
07.2012 - 01.2014
- Developed decor, theme and ambiance for events to satisfy client's vision and budget.
- Enhanced event attendee satisfaction by effectively coordinating logistics and managing event timelines.
- Assist in planning and development of events
- Arrange floor plans
- Oversee event operations and assist in set up and tear down of events
- Administrative duties including filing and labeling
Education
Associate Degree in Software - Software Engineering
NetPlus College
Scarborough, ON04-2025
Associate Degree in Event Planning - Event Planning
George Brown College
Toronto, ON06-2012
High School Diploma -
St. Francis Xavier
Mississauga, ON06-2010
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Microsoft Word
- Microsoft Excel
- Microsoft outlook
- Microsoft Office Suite
- Database entry
- Excel spreadsheets
- Microsoft PowerPoint
- Spreadsheet development
- Administrative support
- Time management
- File organization
- Customer and client relations
- Computer proficiency
- Customer relations
- Critical thinking
- Strong problem solver
- Scheduling
- Documentation and recordkeeping
- Professional communication
- Scheduling and calendar management
- Data organization
- Deadline oriented
- Documentation and reporting
- Meticulous attention to detail
- Tech-Savvy
- Meeting planning
Timeline
Administrative Assistant
KooKoo Ent.
11.2024 - 05.2025
Sales Coordinator
The Trade Decorators
02.2021 - 05.2025
Assistant Event Coordinator
Spectrum Catering
04.2018 - 03.2020
Consultant
Impression Bridal
03.2015 - 04.2018
Bartender and Waitress
Pizza Russica
01.2014 - 02.2016
Assistant Event Coordinator
Cerise Fine Catering
07.2012 - 01.2014
Associate Degree in Software - Software Engineering
NetPlus College
Associate Degree in Event Planning - Event Planning
George Brown College
High School Diploma -
St. Francis Xavier
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