Stephanie J. Brashears

• Effectively manage and track operating a discretionary budget of $125,000.
• Collaborated with senior leadership to stand up new facility in Overland Park, Kansas by procuring, breakroom appliances, ice/water machine, director suite furniture and mother’s room furniture, for a facility of 120 employees.
• Oversee inventory of all accountable property to include cell phones, laptops, and any other IT related equipment.
• Manage travel arrangements and maintain records of expenses for internal employees and external partners.
• Maintain database containing all site visits for security reasons.
• Work in collaboration with the Field Security Officer to address and resolve incidents.
• Manage supply procurement while ensuring timely processing of invoices and payments.
• Primary bank card holder with purchasing authority limit of $25,000.
• Responsible for monthly reconciliation of bank card to submit for approval.
• Create and update databases by using MS Excel and Access.
• Ensure compliance with organizational policies and procedures.
• Prepare budget and staffing reports and presentations by using MS PowerPoint.
• Direct timekeeper for 57 employees.
• Manage all incoming and outgoing mail and packages by tracking all UPS, FEDEX and USPS shipments.
• Manage human resources by coordinating job interviews, security clearances, security badges issuance/updates, onboard new employees execute exit interviews, advise on benefits, retirements, transfers, resignations and promotions.
• Coordinate meetings and conferences for senior leadership.
• Managed facility safety program in the rolls of local security officer, collateral duty safety officer and emergency management coordinator.
• Effectively communicate both orally and in writing both internally and externally.

• Direct timekeeper for 47 employees.
• Managed travel arrangements for 25 employees.
• Coordinated meetings and conferences for senior leadership.
• Managed personnel calendar for all senior leadership.
• Prepared and maintained Upper Air Observation certificates for 15 offices.
• Managed separation clearance packages for retirements, transfers and resignations.
• Prepared orders for awards and retirement plaques for the entire central region of 38 offices within 14 states.
• Point of contact regarding training requests for Central Region headquarters.
• Managed the monthly Resource report for 38 offices.
• Managed the utility bills (water and electricity) of Central Region headquarters.
• Managed monthly NOAA weather radio and Upper Air contract payments.
• Prepared security packages to be sent to the security office for background checks.
• Managed Combined Federal Campaign and was an advisor to the Heartland Combined Federal Campaign executive committee.
• Managed mailroom operations.
• Answered multiple phone line of incoming calls for central region headquarters and directed to appropriate personnel.
• Primary bank card holder with purchasing authority limit of $10,000.

• Managed multiple Fund Control Points for internal and external supply requisitions.
• Answered multiple phone lines.
• Managed monthly monitoring of part-time Physicians and Residents.
• Prepared and Managed timekeeping records.
• Prepared and maintained spreadsheets, word documents and filing systems.
• Received incoming mail and prepared outgoing mail.
• Scheduled meetings and reserved conference rooms.
• Prepared travel arrangements for personnel.
• Prepared/distributed/maintained meeting minutes.
• Maintained records for service line, calendars, for supervisor and Chief of Service.
• Prepared work orders acquisitions for repairs on service line equipment.
• Certified Contract Officer Representative.
• Managed Operation Enduring Freedom/Operation Iraqi Freedom 2nd level Traumatic Brain Injury evaluations for Community Based Outpatient Clinics: Belton, Cameron, Paola, Warrensburg, and Kansas City.

Tracked hospital inpatient admissions, discharges, and operating room procedures for coding purposes.
Record time and attendance data for 27 employees according to timekeeping guidelines.
Procured supplies for department operations to ensure sufficient inventory.
Oversaw contracts and subcontracts as the Contracting Officer Technical Representative.
Composed written correspondence and addressed routine inquiries from all personnel levels.
Facilitated staff meetings to strengthen collaboration and information exchange.
Advocated for hospital staff as Vice President of the Veterans Employee Association, ensuring representation of employee interests.

Managed rotation calendar for 78 residents and 11 staff physicians at University of Iowa.
Ensured accuracy in clinical data by documenting complex physical orders.
Created precise reports and correspondence for medical staff and patients.
Streamlined filing system and generated daily clinic logs to boost efficiency.