Summary
Overview
Work History
Education
Skills
Timeline
Generic

Stephanie J. Peterson

Houston

Summary

Knowledgeable [Desired Position] with background in managing office operations and supporting executive-level staff. Successfully coordinated schedules, handled correspondence, and organized meetings to enhance team productivity. Demonstrated organizational and communication skills while maintaining high level of confidentiality.

Overview

9
9
years of professional experience

Work History

Senior Administrative Assistant

UPS Healthcare Supply Chain
11.2019 - Current
  • Supported program operations by preparing and updating documents, reports and spreadsheets.
  • Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.
  • Acted as backup for other employees by providing support and adapting to requirements of departments.
  • Increased accuracy of financial records with diligent tracking of expenses, budget management, and invoice processing.
  • Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
  • Acquired proper equipment, refreshments and supplies for meetings.
  • Managed sensitive information with the utmost discretion to always maintain confidentiality.
  • Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Ensured smooth daily operations by maintaining office supplies inventory and anticipating needs to avoid stock shortages or delays in projects.
  • Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
  • Coached new employees on administrative procedures, company policies, and performance standards.
  • Coordinated trainings for new team members, overseeing onboarding details.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Answered multi-line phone system, managed email correspondence, routing calls, delivering messages to staff and greeting visitors.
  • Managed filing systems, entered data and completed other clerical tasks.

Branch Administrator

Medline Industries
09.2016 - 11.2019
  • HR support for 400+ team members, assisting with benefit enrollment and questions, timecard reports, employeepurchases, training, etc.
  • Process new hire paperwork, complete orientation, and support recruiting to fill open positions
  • Maintain office filing systems (employee, OSHA, training, payroll, bonuses)
  • Manage clerical aspects of ProTrack and Kronos (employee timecards)
  • Order and track office, warehouse, and employee uniform supply inventory
  • Communicate and follow up through email (50-75 emails daily)
  • Answer all customer, sales, and vendor phone calls
  • Greet, sign in and direct visitors to the correct personnel
  • Organize customer and vendor visits
  • Coordinate all branch events and meetings
  • Set up vendors, research, process invoices, research payment statuses and overbills
  • Compile all internal and external supply orders for branch into Excel spreadsheet to track monthly/yearly expenses
  • Advanced in warehouse management systems such as Catalyst, SAP, and Oracle
  • Tracking team members’ errors
  • Inventory adjustments, receiving, problem tickets, cycle counting

Automation Clerk

Safeway
04.2016 - 09.2016
  • Responsible for data entry of daily reports-hourly tracking, mark out reports, issue log, shift production and overallvolume
  • Research product and containers, re-induct returned items from customers, complete audits daily
  • Production and flow settings and adjust throughout shift to achieve production goals
  • Monitor Dematic machine functions to prevent production issues
  • Assist employees with workstation malfunctions, notify maintenance of major issues, and audit selection station
  • Monitor order buffers to ensure flow of routes are correct and delivered on time

Education

High School - Diploma -

Cesar E. Chavez High School
Stockton, CA
06.2008

Skills

  • Proficient in Microsoft office
  • Executive support experience
  • Project coordination expertise
  • Expert time management
  • AP/AR proficiency
  • High-level multitasking
  • Human resources support
  • Customer service
  • Employee timesheet processing

Timeline

Senior Administrative Assistant

UPS Healthcare Supply Chain
11.2019 - Current

Branch Administrator

Medline Industries
09.2016 - 11.2019

Automation Clerk

Safeway
04.2016 - 09.2016

High School - Diploma -

Cesar E. Chavez High School

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