Summary
Overview
Work History
Education
Skills
Accomplishments
References
Timeline
Generic

Stephanie Kuchuk

St. Johns,USA

Summary

Detail-oriented and highly organized event specialist with a strong foundation in executive-level administrative support. Over 10 years of experience managing corporate events, meetings, and promotional functions, backed by a solid background in calendar management, stakeholder coordination, and executive communication. Known for seamlessly blending logistical expertise with creative planning to deliver impactful, well-executed events. Adept at managing tight deadlines, budgets, and multiple priorities while maintaining professionalism and poise. A proactive problem-solver with a passion for creating meaningful experiences that support business goals and elevate brand presence.

Overview

11
11
years of professional experience

Work History

Senior Executive Administrative Assistant

State of Michigan Department of Treasury
Dimondale, MI
11.2024 - Current
  • Provide executive administrative support to the Deputy Treasurer and the Assistant Deputy Treasurer.
  • Backup executive support for the State Treasurer, other department deputies, and Revenue Services Bureau Directors.
  • Coordinate all travel, registrations, and expense reports for leadership across the department.
  • Organize department and office management luncheons, training and event activities, and program launches, while handling sensitive and confidential tasks.
  • Manage scheduling and maintain calendars for the Deputy Treasurer and Bureau Directors.
  • Oversee the preparation of correspondence and establish screening guidelines for calls.
  • Prepare agendas, collect and prepare materials, and record proceedings upon request.
  • Serve as a liaison with other agencies and executive staff to facilitate communication.
  • Deliver backup services for HR, timekeeping, purchasing, and ITAM liaisons.
  • Proficient in Microsoft 365, including SharePoint, Sway, and Visio; Adobe; Canva; NeoGov; Frosch/Conlin Travel; Cvent; GovDelivery; Eventbrite; Bridge; ADP; Survey Monkey; and Webex.

Executive Secretary to Bureau Director

Tax Compliance Bureau (TCB), Treasury Department, State of Michigan
05.2019 - Current
  • Support the TCB Bureau Director, four Division Administrators, and staff of over 300 with a variety of tasks which are highly confidential and sensitive.
  • Coordinate bureau and inter-agency meetings, conferences, events while helping to manage the Division Administrators workloads, schedules, and calendars.
  • Coordinating, planning, and executing our TCB all staff two-day conference and our TCB Field Audit Managers Conference. This includes but not limited to the following tasks: hotel/travel arrangements, speaker contracts, marketing and other promotional items, agenda planning and strategic goals to meet.
  • Creation and distribution of meeting and event agendas and materials. Compile and maintain records, reports, and statistical information for the bureau and the four individual divisions. Produce presentations, reports, letters, and other correspondence independently across the division.
  • Designed and continue to maintain the TCB SharePoint website with current TCB material. Assist with accumulating information for the quarterly bureau newsletter and bureau news emails.
  • Register staff for conferences, prepare travel forms and documents with appropriate signatures, and submit the necessary travel documentation for reports and reimbursement. Track and enter staff who attend these conferences into the State of Michigan Learning Center for their CPE credits and number of completed audits to ensure goals are met for individuals and the department.
  • Support our human resources liaisons with filling vacancies by managing and coordinating interviews, panel documents, and communication between candidates and hiring panel.
  • IT/Security liaison for the bureau. Managing the inventory of equipment for the bureau.
  • Audit timesheets for administrators.
  • Proficient in Microsoft 365, SharePoint, Adobe, Neo Gov, Conlin Travel, Cvent, Eventbrite, Bridge, ADP, Survey Monkey, and Webex.
  • Manage budget and actively participate in our Employee Engagement Group and our Employee Appreciation Committee (High Five Team).

Event Planner

Michigan Credit Union League & Affiliates
01.2016 - 05.2019
  • Conference Manager for the following MCUL & Affiliates events: Compliance Conference: 110+ attendees, 2018 registration increased over 25%, IRA Essentials & Advanced; Plus, HSA Training Conference: 100+ plus attendees, extended to a 3-day conference with a 97% overall satisfaction score, Intentional Credit Union Leadership Event: 85+ attendees, 2-day conference, 98% overall event satisfaction.
  • Create and maintain budgets, contracts, agendas, and strategic plans.
  • Research and coordinated desired event locations and venues, hiring, and vetting of speakers for 15 events annually. Main point of contact on-site for speakers.
  • Responsible for all audio-visual needs onsite. Handled a majority of establishing and resolving issues within our Event Management System, Cvent.

Event Coordinator & Administrative Assistant

Michigan Credit Union League & Affiliates
07.2014 - 01.2016
  • First point of contact for members, speakers, and staff on-site at events and for our department for any assistance that might be needed.
  • Acted as the backup for all event planners within the department and assisted with planning and executing of events.
  • Managed the Financial Reality Fairs and assisted the Michigan Credit Union Foundation Director in all board meetings and other community outreach programs, grants and scholarships.

Education

General Associate Degree -

Lansing Community College
Lansing, MI
01.2010

Skills

  • Building relationships and collaboration
  • Creative problem-solving
  • Project coordination and planning
  • Adaptability
  • Organizational skills
  • Stakeholder/inter-agency communication
  • Budget management
  • Travel arrangement coordination

Accomplishments

  • State of Michigan Good Government Coin for Teamwork, 2024
  • Treasury Star Award for Employee Engagement, Culture of Service, & Continuous Improvement, 2021
  • Treasury Star Award for Employee Engagement, Culture of Service, & Continuous Improvement, 2022
  • Individual Pacesetter Award for Team Builder, 2016
  • Individual Pacesetter Award for Team Builder, 2017
  • Pacesetter Award for Outstanding Team, 2015

References

References available upon request.

Timeline

Senior Executive Administrative Assistant

State of Michigan Department of Treasury
11.2024 - Current

Executive Secretary to Bureau Director

Tax Compliance Bureau (TCB), Treasury Department, State of Michigan
05.2019 - Current

Event Planner

Michigan Credit Union League & Affiliates
01.2016 - 05.2019

Event Coordinator & Administrative Assistant

Michigan Credit Union League & Affiliates
07.2014 - 01.2016

General Associate Degree -

Lansing Community College

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