STEPHANIE LANE
New Egypt,NJ
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
36
36
years of professional experience
Work History
ADMINISTRATIVE ASSISTANT/EXECUTIVE ASSOCIATE
BRISTOL MYERS SQUIBB
05.2022 - Current
- Company Overview: Worldwide Oncology Commercialization GI/GU Tumors
- Manage up to 10 calendars for both the GI/GU Teams, including scheduling, reply/decline meetings as appropriate; as well as timely scheduling ensuring meetings are prioritized and occur within appropriate timelines
- Assist with group operations through scheduling team meetings, performance check-in meetings, etc
- Prioritize activities and take prompt action based on an understanding of departmental objectives and business needs
- Adhere to T&E policies, including booking international and domestic travel and monthly reconciliation of business expenses for executive(s)
- Ensure manager’s preparedness for all meetings (e.g., assemble meeting materials, technology testing, communication to attendees & pre-reads)
- Prioritize and complete support requests in a timely manner (i.e
- Issues with IT, systems, facilities, etc.)
- Independently researched more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate
- Meeting planning and logistics support
- Maintain up to date organizational information for department (organizational charts, etc.)
- Assist with employee onboarding and offboarding for executive(s)
- Maintain professional and technical knowledge by remaining current with BMS continuous learning modules
- Additional projects completed as assigned
- Assisted I&D Council with coordinating and executing yearly workshops
- Assisted both GI/GU teams with coordinating and executing workshops taking place in Princeton, Lawrenceville as well as overseas in our UK office and Munich office
- Proxy/delegate in Workday as needed
- Worldwide Oncology Commercialization GI/GU Tumors
SURGERY SCHEDULER
ROTHMAN ORTHOPAEDIC
03.2017 - 04.2022
- Scheduled all orthopedic surgeries for Orthopedic Physicians, related appointments and testing
- Liaison between doctors and patients for post-exam and post-operative communications
- Responsible for pre-authorization of insurance coverage for procedures if scheduled within 24 hours
- Utilized Electronic Medical Records (EMR) data system for patient surgery information and scheduling
- Scheduled EMG appointments for Pain Management Doctor(s)
Phone Operator
Trenton Orthopaedic
01.2014 - 03.2017
- Handled multiple lines in a phone center environment
- Scheduled new patient, follow-up and emergency appointments
- Registered new patients in Electronic Medical Records (EMR) data system
Secretary
Carter-Wallace, Inc.
07.1993 - 10.1994
- Company Overview: Drug Safety Department
- Administrative support to Manager and five Drug Surveillance Associates
- Assisted in compiling information from doctors and consumers regarding adverse experiences on Wallace’s marketed drug products
- Assisted Manager in compiling information for monthly reports to the Vice-President
- Prepared correspondence to reports for follow-up information
- Drug Safety Department
Secretary
Carter Wallace, Inc.
11.1989 - 06.1993
- Company Overview: Clinical Research Department
- Administrative support to Director, Associate Director and seven Clinical Research Associates
- Assisted in all aspects of grant preparation – this includes figuring and totaling budgets and appropriations, preparing the financial letter
- Responsible for compiling data for the monthly Project Summary Report and monthly Clinical Study Summary Report
- Handle travel arrangements and itineraries
- Knowledge of ordering and assembling case report forms for ongoing studies
- Prepared drug orders called in by Investigators and/or coordinators
- Distributed study supplies to investigators
- Aided Clinical Research Associates in preparing for study initiation; and general secretarial duties
- Clinical Research Department
Word Processor
Carter Wallace, Inc.
06.1989 - 10.1989
- Company Overview: Project Management Department
- Prepared clinical and medical reports for inclusion in NDA’s; general office duties
- Project Management Department
Education
Secretarial Sciences -
Lincoln Business Institute
Pennsauken, NJ06.1987
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft outlook
- Customer and client relations
- Microsoft Office Suite
- Professional communication
- Scheduling and calendar management
- Appointment scheduling
- Deadline oriented
- Calendar management
- Microsoft PowerPoint
- Event coordination
- Meeting planning
- Schedule management
- Concur Travel & Expenses
- MS Teams
- PowerPoint
- SharePoint
Timeline
ADMINISTRATIVE ASSISTANT/EXECUTIVE ASSOCIATE
BRISTOL MYERS SQUIBB
05.2022 - Current
SURGERY SCHEDULER
ROTHMAN ORTHOPAEDIC
03.2017 - 04.2022
Phone Operator
Trenton Orthopaedic
01.2014 - 03.2017
Secretary
Carter-Wallace, Inc.
07.1993 - 10.1994
Secretary
Carter Wallace, Inc.
11.1989 - 06.1993
Word Processor
Carter Wallace, Inc.
06.1989 - 10.1989
Secretarial Sciences -
Lincoln Business Institute
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