STEPHANIE LENHART
Tully,NY
Summary
Administrative & Office Services Professional well-respected for the ability to take initiative, multi-task, manages projects and great time management. Excellent organizational, communication and customer service skills. Attentive to detail, able to prioritize quickly and effectively to meet deadlines, and an independent thinker.
Overview
11
11
years of professional experience
Work History
Account Clerk
City of Cortland
03.2025 - Current
- Post to journal or ledger accounts from appropriation, expense, invoice, payroll, receipts, voucher records and other original entry materials;
- Assists in maintaining labor, material and operational records;
- Types correspondence, reports, minutes of meetings, records, checks, bills, purchase orders, vouchers and other materials;
- Types and maintains various types of records;
- Prepares summary statement of ledger balances;
- Compiles data for and prepares financial and statistical reports;
- Posts to computerized records;
- Collects payments by mail or in person, verifies amount, computes interest, issues receipts, posts to ledger, cashes up funds collected, and makes bank deposits;
- Sorts, indexes and files requisitions, correspondence, vouchers, reports and other materials;
- Answers the telephone and provides routine information;
- Operates computing, calculating, bookkeeping, check writing, keyboarding, and other office machines;
- Created and distributed invoices and processed incoming payments to keep records accurate and current.
- Received and entered vendor bills, printed checks and set up electronic debits.
Administrative Assistant I
SUNY Cortland-EOP
02.2022 - 03.2025
- Reviewed/prepared routine correspondences, maintained filing system, screened mail/emails, calls, maintained EOP Director/staff calendar, and general office support.
- As assigned by the EOP Director, assisted Director, senior counselors, summer residential and instructional staff. Assisted in Summer Program preparation.
- Monitored EOP office accounts (including office procurement card use) summaries. Maintained correspondences with Office of Opportunity Programs reports submission schedule requirements.
- Tracked usage of multiple Grant Account funds for different programming throughout the fiscal year. Procures supplies, equipment, and services; prepared invoice payment; prepared and monitored purchase requests.
- Assisted with payroll questions from work study; and reviewed, maintained, and ensured accuracy of time and attendance.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
Office Assistant II Stores/Mail
SUNY ESF-Mailroom
11.2021 - 02.2022
- Picked up mail from designated spots, as well as the post office
- Signed for all accountable, certified, registered, overnight express, and insured mail
- Sorted and distributed incoming mail into assigned mail compartments. Bundled and delivered mail to campus
- Maintained an accurate balance on business reply and postage due accounts. Updated ledgers on a daily basis. Kept updated records for purchase orders. Kept accurate accounting invoices and ensured that they are paid on time
- Metered all outgoing mail. Prepared accurate and legible paperwork for all presorted and bulk mailings. Delivered mail to post office at the end of the day
- Processed incoming and outgoing mail and packages according to established procedures.
Office Assistant II
SUNY Cortland-Admissions
10.2018 - 06.2021
- Position is the direct support for freshman and transfer admissions application process. Worked closely with the counselors to complete all phases of the admissions funnel efficiently and accurately (from Prospect to Enrolled)
- Managed all data entry into the Student Information System (Banner), Slate, and ECM (OnBase) for freshmen and transfers
- Scanned and indexed application documents and was responsible for tracking college transcripts from other institutions received in our office
- Position was direct support for the Coordinator of Enrollment and Recruitment Communication. Worked to assist with correspondence/data gathering/external website and account updates
- Supported other areas in the Admissions Office. For example, assisted with bulk mailings, covered the front desk, and was called upon to assist with priority projects with a deadline
- Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
Office Assistant I
SUNY Cortland-Student Health
10.2017 - 10.2018
- Greeted patients and checked them in; would have them complete questionnaire; updated information and scanned insurance card
- Scanned medical authorization forms, immunization forms, physicals etc.
- Answered phones and directed to triage nurse if student needed medical questions answered
- Provided documents for Nurses to review and enter specific information
- Logged into the hospital site to retrieve records for a patient that had been recently seen
- Processed incoming and outgoing mail and packages according to established procedures.
Office Assistant I
Morrisville State College-Student Accounts
03.2015 - 10.2017
- Collected, counted, and disbursed money, would do basic bookkeeping and complete banking transactions
- Communicated with customers, employees, and other individuals to answer questions, disseminate, or explain information, take orders, and address complaints
- Compiled, copied, sorted, and filed records of office activities, business transactions, and other activities
- Completed and mailed bills, contracts, policies, invoices, or checks
- Covered mailroom on an as needed basis, sorted and ran mail through the machine, distributed packages to students and faculty/staff
Keyboard Specialist
SUNY Cortland-International Programs
07.2014 - 03.2015
- Maintained database of international student information and entered student visa data in
- Assisted in the planning and implementation of international student orientation, including booking venues, catering, and transportation, ordering supplies, and tabulate evaluation data
- Managed study abroad application folders to maintain accuracy of records and data integrity – process applications-including database use, followed-up with students on missing forms, and accepted deposits
- Managed scholarship application folders – processed applications, prepared folders for committee review, and processed notification letters/acceptance and condition contracts for applicants
- Acted as office receptionist – replied to inquiries via e-mail, in person and over the phone to maintain a high level of customer service
- Drafted correspondence; updated forms; developed flyers and assisted with reports using Access database
- Coordinated course equivalency evaluation and processing of transcript supplements for students' overseas grades.
- Scanned documents and saved in database to keep records of essential organizational information.
Education
A.A.S - Office Technology Administration
Morrisville State College
Morrisville, NY01.2007
Certified Data Entry and Typing - Administration, some medical
Morrisville State College
Morrisville, NY01.2007
Specialized Courses - Data Entry, Accounting, Business Math, Keyboarding I and II, Word Processing I and II, Professional Office Simulation, Administrative Secretarial Support Procedures
Morrisville State College
Morrisville, NY01.2007
Skills
- Data Entry
- Typing
- Filing
- Word
- Excel
- Banner
- Munis
- Purchase order management
- Accounts payable management
- Formstack
- Recruitment/ATS System
Timeline
Account Clerk
City of Cortland
03.2025 - Current
Administrative Assistant I
SUNY Cortland-EOP
02.2022 - 03.2025
Office Assistant II Stores/Mail
SUNY ESF-Mailroom
11.2021 - 02.2022
Office Assistant II
SUNY Cortland-Admissions
10.2018 - 06.2021
Office Assistant I
SUNY Cortland-Student Health
10.2017 - 10.2018
Office Assistant I
Morrisville State College-Student Accounts
03.2015 - 10.2017
Keyboard Specialist
SUNY Cortland-International Programs
07.2014 - 03.2015
A.A.S - Office Technology Administration
Morrisville State College
Certified Data Entry and Typing - Administration, some medical
Morrisville State College
Specialized Courses - Data Entry, Accounting, Business Math, Keyboarding I and II, Word Processing I and II, Professional Office Simulation, Administrative Secretarial Support Procedures
Morrisville State College
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