Stephanie Lyon

Administrative Assistant

Dept. Of Corrections

09.2003 - Current

Managed electronic filing systems, enhancing document retrieval efficiency and compliance with regulations.
Implemented tracking systems for supplies and equipment, reducing overhead costs through better inventory management.
Monitored compliance with departmental policies, providing guidance to ensure adherence among team members.
Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
Ensured accurate record-keeping with diligent data entry and database management for vital company information.
Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
Negotiated with vendors to reduce office supply costs, leveraging bulk purchase agreements.
Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
Developed and maintained office procedures, streamlining administrative tasks and improving workflow consistency.
Assisted in training new staff on office protocols, fostering a supportive learning environment.
Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
Streamlined office operations, implementing digital file management systems to reduce paper use and increase efficiency.
Managed filing system, entered data and completed other clerical tasks.
Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Liaised between clients and vendors and maintained effective lines of communication.