STEPHANIE MALAVE
GREENSBORO,NC
Summary
Knowledgeable professional with several years of experience bringing planning and problem-solving abilities. Focused on maximizing resource utilization to support scalable operations and increase bottom-line profitability. Organized and systematic with natural relationship-building and leadership talents.
Overview
17
17
years of professional experience
Work History
Assistant Store Manager
Versona Clothing
08.2025 - Current
- Provide superior customer service to each visiting individual
- Inventory and merchandise new products and displays
- Manage and enforce policies and procedures
- Serve as right hand to store manager
- Financial reconciliations including till management, bank accounting, daily deposits
- Track sale progress daily to ensure stretch sales goals are met consistently
- Assist in building strong associate team
- Promote and grow profit margin through increasing customer purchases
Legal Administrative Assistant (Part time)
J Harris Legal
09.2024 - Current
- Prepare client documents, edit attorney drafts to be presented in court
- Establish and maintain productive and profitable relationships with clients and associated legal personnel
- Data collection/consolidation, entry and presentation
- Handle any administrative errands (collection of payments, court documentation processing in multiple counties and postal/shipping needs)
Marketing Coordinator: PR Music and Events
Kontoor Brands
10.2022 - 04.2024
- Managed multiple events throughout the year of various scales simultaneously
- Worked closely with senior management, internal teams, and PR agencies to execute high-level marketing activations
- Ensured projects adhere to budget parameters and timelines
- Facilitated product placement of branded items for celebrities, musicians, influencers and media outlets
- Collaborated to design custom pieces for special projects
- Communicated with executives and artist management teams professionally and discreetly
- Maintained and fostered internal, cross-functional relationships
- Sourced, negotiated and managed vendor relationships
- Owned departmental invoicing process using Coupa platform
Executive Administrative Assistant
Kontoor Brands
08.2019 - 10.2022
- Provided elevated assistance to multiple (8) global executives including Senior Vice President of North America
- Completed ad hoc projects as assigned by CEO and COOs
- Handled confidential information professionally and discreetly
- Managed complex calendars, travel arrangements, and expense processes
- Planned and executed local and national events from conception to post-event analysis
- Gathered data and prepared presentations for executive-level use
- Crafted thoughtful and concise correspondence on behalf of leaders
- Facilitated all conference room and meeting details, including room arrangements, food accommodations, and all A/V needs
Project Manager Support Specialist
Battleground Restaurant Group
10.2017 - 06.2018
- Assisted project manager and senior development team directly with pre-construction of new restaurant sites
- Helped to manage multiple retail property locations
- Collected and applied applicable rents due to proper accounts
- Supported existing restaurant locations with maintenance issues
- Managed vendors for various projects
- Administered departmental accounts payable and account receivable items
- Entered accurate information into financial General Ledger
Executive Assistant to Area Vice President
Time Warner Cable (Now Spectrum)
07.2012 - 02.2014
- Assisted Area Vice President of Operations in managing over 1,200 employees
- Daily tasks such as correspondence, calendar management, travel coordination, and expense reports
- Accurate and timely compilation of daily matrix report
- Executed accurate judgment of the prioritization of requests
- Delegated responsibilities to appropriate divisions to ensure project completion
- Orchestrated employee appreciation event from conception to completion
- Purchased and efficiently distributed employee holiday gifts and communications to all regions
- Worked closely with various department leaders to achieve initiatives
- Aided HR in organizational transitions
Special Event Coordinator/Customer Service Associate
Autumn Creek Vineyards
01.2009 - 10.2012
- Special event decor setup and breakdown
- Bartender for parties ranging in size including private gatherings, weddings, and large festivals.
- Answered client questions through knowledge of product line
- Assisted customers with questions and reservations of onsite cabin rentals
- Aided in Inventory management
- Logo and menu design
Administrative Assistant
Stanley Benefit Services, Inc.
12.2008 - 07.2012
- Supported the company's executives directly and daily.
- Streamlined automation of updating quarterly investment reports for clients by use of Microsoft Access, improving reporting speed by 40%
- Assisted Flexible Spending participants with account balances, claim questions and other inquiries
- Responsible for producing invoices for our Flexible Spending department and ensuring timely delivery to appropriate contact
- Conducted benefit enrollment fairs for the Flexible Spending department.
- Reception relief: covered multi line switchboard while receptionist was away
- Managed supplies by taking weekly inventory and staying on ahead of demand
- Coordinated mass mailings on a frequent basis to assure on time delivery
Education
Bachelors degree - Business Administration, Psychology Minor
University of North Carolina
01.2017
Associates degree - Pre-Business Administration
Guilford Technical Community College
01.2013
Skills
- Retail operations
- Project coordination
- Team building and leadership
- Staff supervision
- Strategic merchandising
- Display setup
- Customer experience
References
Professional and personal references available upon request
References
References available upon request.
Timeline
Assistant Store Manager
Versona Clothing
08.2025 - Current
Legal Administrative Assistant (Part time)
J Harris Legal
09.2024 - Current
Marketing Coordinator: PR Music and Events
Kontoor Brands
10.2022 - 04.2024
Executive Administrative Assistant
Kontoor Brands
08.2019 - 10.2022
Project Manager Support Specialist
Battleground Restaurant Group
10.2017 - 06.2018
Executive Assistant to Area Vice President
Time Warner Cable (Now Spectrum)
07.2012 - 02.2014
Special Event Coordinator/Customer Service Associate
Autumn Creek Vineyards
01.2009 - 10.2012
Administrative Assistant
Stanley Benefit Services, Inc.
12.2008 - 07.2012
Bachelors degree - Business Administration, Psychology Minor
University of North Carolina
Associates degree - Pre-Business Administration
Guilford Technical Community College