Stephanie Marin
Hackensack,NJ
Summary
Professional administrative professional with track record in supporting executive leadership. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.
Overview
9
9
years of professional experience
Work History
Executive Assistant to the CEO
Professional Fighters League
01.2022 - Current
- Efficiently coordinate and manage intricate, dynamic calendars with high volume across various time zones, ensuring seamless scheduling and adjustments.
- Oversee the organization and execution of travel arrangements, including booking flights, accommodations, and creating detailed itineraries tailored to different time zones and individual preferences.
- Lead the planning and facilitation of weekly staff meetings and other critical gatherings by developing comprehensive agendas, coordinating logistics, and ensuring effective follow-up on all action items.
- Design and orchestrate a variety of corporate events such as off-site retreats, team-building exercises, and company-wide kick-offs, ensuring all logistical details are meticulously handled.
- Provide strategic support to other senior leadership by managing their schedules, prioritizing meetings, and coordinating complex travel arrangements to optimize their productivity.
- Skilled in cross-departmental support during work events, efficiently coordinating with various teams to ensure seamless communication, logistical alignment, and rapid problem-solving.
- Coordinated VIP experiences for high-profile guests and celebrities at events, managing all logistics and personalized details to ensure a 100% satisfaction rate and a seamless, memorable experience.
- Experienced in handling confidential information with discretion and professionalism, including managing interactions with high-profile guests and celebrities, ensuring sensitive documents, discussions, and guest experiences remain secure and always protected.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
Accounting Assistant
5P Holdings LLC
12.2020 - 01.2022
- Managed tax return preparation for clients, ensuring compliance with tax laws and maximizing tax benefits.
- Assisted clients in navigating various business loan applications, including PPP loans and SBA loans.
- Conducted diligent monitoring of cash flow and internal processes to track financial status and optimize performance.
- Oversaw accounts receivable and accounts payable processes, maintaining timely and accurate invoicing and payments.
- Provided financial analysis and reporting to clients, offering insights to support strategic decision-making.
Account Management + EA
Muller Bohlin & Associates
08.2018 - 01.2020
- Provide executive support including, but not limited to coordinating international and domestic travel, calendar, agendas, budgets, record keeping, expense review, and email/letter correspondences.
- Coordinate local and global senior management meetings and events.
- Prepared and presented key materials for monthly performance review, quarterly employee update, kick-off, and global management presentation to business partners and investors.
- Assisted CPA with financial reporting, reconciliation and responsibility for all Receivable and Payable activities for the 5 companies under Muller Bohlin & Associates.
- Track distribution of partner funding for agriculture companies.
- Financial storytelling to secure investors through PowerPoint by consolidating sales, expenses, cash flow, and forecast sales into a cohesive and persuasive story.
- Help build Accounting Reports for potential investors.
- Responsible for Executive Communication liaising directly with HR and Marketing Teams on CEO’s behalf.
- Notable achievements: Primary liaison with Immigration and Employment process for H-2A Temporary Agricultural Program, Saved the company $15,000 through end-to-end management of process: submission, Visa facilitation, recruitment to match rising production, Embassy liaising, travel arrangements, and in-season housing in accordance with the H2A housing laws.
AP/AR Manager + EA
Citadel NY, Inc
06.2016 - 09.2018
- Managed payroll for the main IT company as well as the CEO's other companies.
- Handled Accounts Receivable and Payable for Company and CEO’s personal expenses.
- Responsible for curating persuasive presentations about the company's financial story to educate investors on the company.
- Property manager responsibilities include managing operational expenses (rent, mortgages, credit lines, etc) (avg. $100k/month) for all CEO-owned properties.
- Negotiated renewal of office subscriptions imperative to company operations at a continual cost-savings to the company.
- Total cost savings to the company: $2,000-$3,000 per year.
- Assisted in the implementation of Salesforce and created workflows for more streamlined processes.
Skills
- Strategic Planning
- Interpersonal Communication
- Executive & Personal Support
- Technical Support
- Presentation Development
- Administrative Training
- Project Oversite
- Attention to Detail
- Strong problem solver
- Schedule & calendar planning
- Expense reporting
- Interpersonal communication
Languages
Spanish
Native or Bilingual
Timeline
Executive Assistant to the CEO
Professional Fighters League
01.2022 - Current
Accounting Assistant
5P Holdings LLC
12.2020 - 01.2022
Account Management + EA
Muller Bohlin & Associates
08.2018 - 01.2020
AP/AR Manager + EA
Citadel NY, Inc
06.2016 - 09.2018
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