Stephanie Maya
Dallas,TX
Summary
Dynamic professional with extensive experience in construction coordination, administration and safety training. Skilled in project documentation and regulatory compliance, contributing to improved operational efficiency and safety standards in multi-state environments.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Chief Administrative Officer
Shane’s Grading and Paving
Phoenix, Arizona
03.2022 - 11.2025
- Directed administrative and operational functions for grading and paving projects, ensuring efficiency and compliance with industry standards.
- Managed project schedules, monitored daily construction progress, and enforced safety and contract compliance.
- Built and maintained strong vendor relationships; negotiated contracts and secured cost-effective agreements.
- Oversaw billing, payroll, and compliance processes in alignment with construction and financial regulations.
- Developed and monitored budgets, tracked expenditures, and resolved billing discrepancies promptly.
- Managed customer accounts, invoicing, and payment tracking to ensure accuracy and timely collections.
- Maintained detailed records and project documentation; generated weekly, monthly, and quarterly performance reports.
- Utilized accounting and reconciliation software to streamline billing, payment tracking, and financial reporting.
- Directed HR operations including recruitment, onboarding, training, and performance evaluations.
- Administered payroll and employee benefits while ensuring compliance with federal and state labor laws.
- Organized orientation sessions and exit interviews, maintaining confidentiality in all HR-related matters.
- Coordinated internal meetings, scheduling, and communication to support operational continuity.
- Recognized as an AIA documentation specialist with expertise in construction billing and compliance.
Bilingual Safety Trainee
Banda Group International
Chandler, Arizona
04.2019 - 03.2022
- Developed and implemented comprehensive safety training programs for all employees.
- Conducted regular safety audits and inspections to identify and mitigate potential hazards.
- Organized and led safety meetings to promote awareness and address employee concerns.
- Created and updated safety protocols in compliance with OSHA, EPA, and company standards.
- Delivered training on proper use of personal protective equipment (PPE) and emergency procedures.
- Coordinated emergency response drills to enhance staff readiness for potential incidents.
- Designed and presented health and safety orientations and training materials for new hires.
- Assessed training needs and customized programs to improve workplace safety culture.
- Mentored new trainers on effective safety instruction and program delivery.
- Attended industry conferences and seminars to stay current with occupational health and safety best practices.
- Coordinated project timelines and resources for various departmental initiatives.
- Managed scheduling and logistics for meetings and events across multiple teams.
- Facilitated communication between departments to ensure project alignment and clarity.
Payroll Manager
Northrop Grumman
Chandler, AZ
02.2016 - 03.2019
- Managed payroll for multi-state employees while ensuring compliance with OSHA and labor laws.
- Partnered with HR and safety teams to align workforce data with training and compliance requirements.
- Conducted payroll audits that reduced discrepancies and improved compliance scores
- Onboarded new employees in time reporting and payroll systems.
- Maintained detailed records of all wage calculations and deductions.
- Prepared reports related to wages, taxes, garnishments, 401K contributions and benefits packages.
- Managed accounts receivable processes and ensured timely customer invoicing.
- Coordinated collections efforts and communicated with clients regarding outstanding payments.
- Supervised daily cash application and reconciliation activities for accuracy.
- Trained and mentored staff on best practices in accounts receivable management.
- Generated monthly statements for clients outlining their current balances due.
- Organized records for yearly audits.
Payroll/Project Coordinator
Halliburton
Stockton, CA
06.2013 - 01.2016
- Reviewed billing discrepancies and resolved issues promptly with clients.
- Collaborated with finance and compliance teams to ensure accurate payment processing.
- Supported construction project administration by coordinating subcontractors and maintaining project documentation.
- Performed reconciliation of payroll accounts on a regular basis.
- Managed weekly payroll duties and submitted data to payroll contractor.
- Provided support during audits conducted by external auditors or government agencies.
- Collaborated with internal teams to develop project solutions resulting in on-time execution.
- Assisted project manager in drafting schedules and related documentation.
- Monitored performance metrics such as cost, timeline, quality control and customer satisfaction levels.
- Participated in meetings with external auditors to discuss OSHA compliance issues.
- Prepared reports summarizing safety audit findings and recommended corrective action.
- Conducted OSHA compliance audits for various facilities and operations.
Education
Associate of Science -
San Joaquin Delta College
Stockton, CASkills
Core Skills
Construction & Safety Expertise
Safety Compliance & Reporting Contractor/Vendor Coordination
Project Documentation & Permitting Project Coordinator Regulatory Compliance Team Communication
Bilingual (English/Spanish) Scheduling & Process Improvement Payroll & Administrative Expertise
Multi-State Payroll Payroll Tax Filings Accounts Payable/Receivable ADP, QuickBooks, Procore, Textura, Blueprint
Financial Reporting & Reconciliation HR Support & New Hire Processing MRI accounting software Leasing operations Occupancy management Multi-software OneSite Yardi
Certification
- OSHA 30
- LIHTC/HUD
- Rigging
- CPR
Languages
- Spanish
- English
Timeline
Chief Administrative Officer
Shane’s Grading and Paving
03.2022 - 11.2025
Bilingual Safety Trainee
Banda Group International
04.2019 - 03.2022
Payroll Manager
Northrop Grumman
02.2016 - 03.2019
Payroll/Project Coordinator
Halliburton
06.2013 - 01.2016
Associate of Science -
San Joaquin Delta College