Stephanie McCrea
Chula Vista,CA
Summary
Seeking an Acting position as an Administrative Assistant V. To combine my ability to multitask, and attention to detail and my communication skills in a package that will help make San Diego Community College District an even more effective organization than it presently is. Seeking a position at the San Diego Community College District where I can make a positive impact on the company by improving office efficiency, utilizing my exceptional time management skills, and tapping into my overall body of experience as an administrative assistant. Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
10
10
years of professional experience
Work History
Administrative Assistant IV
San Diego College of Continuing Education
01.2023 - Current
- Serve as an administrative assistant to the Dean of the Emeritus and Child Development Programs, relieving the manager of a variety of clerical and routine technical and administrative duties
- Develop, maintain, and complete class schedules; enter faculty instructional assignments in the Campus Solution module; track and update instructor data; build, calculate and manually track classes with dynamic dates; run queries and ensure correct class data and enrollment; and entering appropriate financial coding for Contract Faculty
- Calculate and run continuous audits to ensure accurate faculty paid hours; collaborate with Payroll Department to correct inaccurate paid hours; initiate and process new hire on-boarding paperwork; audit assignment acceptance & rejections; and prepare adjunct Personnel Action Sheet (PAS)
- Establish and maintain positive staff and public relations
- Serve as liaison between the manager and staff, the public, industry, and other district or campus offices
- Assist faculty, staff, and students with administrative problems
- Arrange, update, modify, and schedule a variety of meetings and conferences
- Record, type, and distribute meeting notes and other information, including material of a confidential nature
- Establish and maintain complex, interrelated record-keeping systems
- Review and proofread documents, records, and forms for accuracy, completeness, and conformance to applicable rules and regulations
- Input, modify, and update data in systems and records as necessary
- Prepare a variety of correspondence, agendas, reports, and other materials using word processing, spreadsheet, and database applications.
Instructional Assistant
San Diego Mesa College
01.2014 - 01.2023
- Generate monthly federal and district reports data entry and analysis Enrollment of potential and returning students.
- Audit reports and 44 files monthly with low error rate.
- Prepare and assemble agenda materials, review and proof documents, records, and forms for accuracy, completeness, and conformance to applicable rules and regulations
- Assist administrator in developing schedules, class locations, and work assignments.
- Assist with resolution of complaints and confidential matters.
- Organize and train office clerical personnel, office staff; may make recommendations on clerical appointments and approved office procedures.
- Provide input to staff evaluations and hiring
- Collect and compile statistical and financial data and other information for inclusion into special and periodic reports; order and maintain office supplies; Compose correspondence independently; coordinate and communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and regulations are necessary!
- Receive mail and identify and refer matters to assigned administrator in order of priority; receive visitors, schedule appointments, screen visitors and telephone calls and refer to appropriate staff members
- May take and transcribe dictation, including confidential material; record and transcribe notes from variety of meetings; arrange and schedule variety of meetings and conferences.
Education
Master of Arts - Education
Union Institute & University
Cincinnati, OH10.2024
Master's degree in Education -
Union Institute & University
Cincinnati, Ohio10.2024
Bachelor's degree in Child and Adolescents -
Union Institute & University
Cincinnati, Ohio05.2019
Master Teacher Certificate in Child Development -
San Diego Mesa College
San Diego, CA01.2009
Skills
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Adobe Acrobat Pro, MS Teams) Excellent communication skills, teamwork skills, flexible, and cooperative worker Communicate effectively both orally and in writing Assemble diverse data and prepare reports Thrive in environment that encourages innovation creativity and social awareness among peers Ready to provide diverse, complex, and confidential administrative support, technical, and clerical tasks, as needed Assist th administrator in developing schedules, class locations, and work assignments Assist with resolution of complaints and confidential matters Provide academic scheduling and technical support to Faculty and staff
Professional References
- Jacqueline Hester, Jhester@sdccd.edu, (708)932-4151
- Ida Cross, Icross@sdccd.edu, (619)890-9349
- Jocelyn Burley, Jocelyn.burley@gmail.com, (443)889-9611
- Tamara Moore, Aniyajmoe@gmail.com, (619) 830-1600
- Shavanda Perez, shavandaperez@gmail.com, (619)730-9442
Timeline
Administrative Assistant IV
San Diego College of Continuing Education
01.2023 - Current
Instructional Assistant
San Diego Mesa College
01.2014 - 01.2023
Master of Arts - Education
Union Institute & University
Master's degree in Education -
Union Institute & University
Bachelor's degree in Child and Adolescents -
Union Institute & University
Master Teacher Certificate in Child Development -
San Diego Mesa College
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