Stephanie McDonald

(This is a Federal job)

Highest rate of pay: GS-11, Step 4: $42.00/hr

• Maintained a security clearance for more than 10+ years.
• Trained to work in ERP (Enterprise Resource Planning) software.
• Proficient with Microsoft Office; specifically Outlook, Excel and PowerPoint.
• Strong attention to detail, accuracy and organizational skills.
• Self motivated and able to work independently.
• Implemented internal controls and complied with internal regulations for financial management.
• Recorded, interpreted and communicated financial data and plans.
• Handled payments and disbursements on time and accurately.
• Offered budget development and financial planning to clients.
• Adjusted financial management system to be accurate and productive.
• Performed ad-hoc analyses as needed to support organizational objectives while continually seeking ways to refine methodologies used.
• Conducted thorough risk assessments to minimize potential losses and protect the organization's assets.
• Assisted in the development of strategic financial plans, resulting in improved long-term financial stability.
• Prepared accurate and timely financial statements for both internal review and external audits, maintaining a strong reputation for fiscal responsibility.
• Assisted in training junior staff members on best practices related to financial management analysis techniques.
• Implemented cost control measures, achieving significant savings in departmental budgets.
• Developed comprehensive financial models for forecasting and budgeting purposes, enabling better decisionmaking.
• Facilitated communication between finance departments and other areas of the organization to ensure smooth information exchange and collaboration on key projects.
• Optimized cash flow management strategies, ensuring sufficient liquidity for business operations at all times.
• Collaborated with cross-functional teams to improve efficiency and effectiveness of financial operations.
• Supported senior management with strategic planning initiatives through detailed financial analysis and insightful recommendations.
• Streamlined accounts payable and receivable processes, reducing errors and improving cash flow management.
• Ensured compliance with relevant regulations and implementing necessary adjustments to internal policies.
• Improved month-end close process by identifying inefficiencies and implementing solutions that reduced time spent on manual tasks.
• Created and maintained precise and accurate models, charts and reports.
• Assisted in preparation of presentations, data tables and other documents for meetings.
• Participated in meetings to discuss financial analysis and investment strategies.
• Generated comprehensive reports on portfolio performance and risk assessment.
• Created financial strategies to optimize portfolio performance and reduce risk.
• Coordinated with financial advisors to develop long-term strategies.
• Reviewed and analyzed project spending throughout project life cycle.
• Improved emergency resolution processes to save time.
• Assisted the travel department as an Authorizing Official.
• Reviewed submitted travel orders for accuracy, completeness, budgeted amount and correct LOA (Line of Accounting) for upcoming travel.
• Signed and submitted travel orders created by employees within the department on the Defense Travel System (DTS) website.
• Processed travel claims upon completion of an employees TDY (Tour of Duty) within 7 days upon their return to the office. Ensured required documentation was received as well as the proper signatures from both traveler and traveler’s supervisor.
• Assisted the Property Manager of the department and recorded the departments assets and tracked depreciation yearly.
• Organized files that were required to be kept in office or saved on the computers shared drive.
• Maintained a professional appearance every day while working in office and during working hours and provided support to fellow employees with payroll, reimbursements, budgets, and travel.
• Required to complete a Financial Management Certification every two years per the Department of Defense and complete 40 hours of training courses upon certification, focusing on a specific career path, ex. Accounting, Budget, Financial Management.

Travel Authorizing Official

Financial Management Certification - completed 6 years of required courses to be certified in the position

Employee Reimbursement Analyst

Property Management Assistant

Records Keeping Analyst for Budget Department

(This is a Federal job)

Highest rate of pay: GS-8, Step 1: $25.00/hr

• Maintained a security clearance while working on duty for the department of defense.
• Conducted regular property inspections throughout the entire naval shipyard, identifying areas for improvement and proactively addressing potential safety hazards.
• Managed multiple personal property assets for the shipyard. Created and recorded new assets using DPAS (Defense Property Accounting System) and documented, recorded, tracked depreciation and proper disposal of an asset.
• Provided training when needed upon designation of custodians: individuals appointed by their departments to track and maintain any personal property assets that were requested and received for their code.
• Updated property management software (DPAS) regularly as needed to optimize efficiency in tracking an asset’s depreciation, scheduling maintenance tasks or requests to remove or dispose of an asset.
• Managed budget effectively, ensuring all personal property asset expenses were kept within allocated funds.
• Coordinated with janitorial and engineering staff on maintenance and upkeep.
• Conducted regular property inspections to ensure an appropriate asset tag was seen on the personal property and to ensure the exact location of the asset on the shipyard was identified to address any maintenance needs.
• Optimized property management software usage, enhancing operational efficiency.
• Monitored and tracked payments and expenses, providing timely and accurate financial reports.
• Implemented and enforced policies and procedures to maintain properties to highest standards.
• Developed annual operating budgets and financial reports for fiscal year end.

Completed 40 hours of required training courses within the (DPAS) Defense Property Accounting System to be appointed as the Personal Property Manager

(This is a Federal Job)

Highest rate of pay: GS-7, Step 3: $23.00/hr

• Hired as an undergraduate student trainee while finishing a college degree within the Comptroller Department at the Portsmouth Naval Shipyard. Along with other fellow trainees, we rotated every three months to the various positions within the Comptroller Department; Budget, Payroll, Accounts Payable, including employee reimbursements; Accounts Receivable, Audit, and Property Management.
• Maintained a security clearance while working on duty for the Department of Defense.
• Enhanced financial reporting accuracy by streamlining data entry processes and implementing automated systems.
• Reduced errors in financial transactions by maintaining detailed records and regularly reconciling accounts.
• Worked closely with colleagues to troubleshoot system issues arising from complex financial calculations or data discrepancies during quarterly reviews.
• Entered new hires into system using DFAS (Defense Finance and Accounting System) for payroll, and updated account information for bi-annual direct deposit.
• Tracked and reported financial performance on monthly, quarterly and yearly basis.
• Assisted in the development of annual budgets by providing historical data analysis and forecasting future expenses based on past performance.
• Utilized MAT (Mission Report Analysis Tool) software to reconcile bank accounts and generate fiscal reports.
• Improved cash flow management by closely tracking receivables and payables, reducing outstanding balances.
• Ensured compliance with applicable regulations and updated internal policies accordingly.
• Assisted in budget preparation, ensuring accurate allocation of resources and monitoring expenditures to prevent overspending.
• Supported audit processes by preparing required documentation, facilitating timely completion of audits, and addressing any identified issues promptly.
• Maintained financial security by following internal controls and verifying the integrity of financial data.
• Developed comprehensive financial reports for senior management review, enabling informed decisions in areas that needed improvement.
• Reconciled financial statements for accounts payable and recovered accounts receivable.
• Classified expenditures against budget and document in accounting reports.
• Created, maintained, and disseminated monthly financial analysis report to senior management.
• Established standardized costing model for future financial projections and analyzed fixed and variable overhead costs.
• Prepared and organized documents and financial records to deliver successful audits.
• Increased efficiency of financial operations by developing and implementing new procedures for processing invoices, payments, and employee reimbursements.
• Contributed to successful internal control environment through diligent adherence to established accounting practices.
• Compiled general ledger entries on regular basis, providing nearly error-free accuracy.
• Implemented process improvements that reduced manual labor hours associated with financial tasks while increasing overall accuracy rates.
• Processed payroll accurately and efficiently, ensuring all employees were paid on time and according to company policies.
• Collaborated with cross-functional teams to identify cost-saving opportunities, leading to improved financial performance.
• Interacted with contracts from the DLA (Defense Logistics Agency) department to gather information regarding invoices.
• Prepared and reviewed monthly reconciliations to ensure accuracy of accounting records.
• Maintained strong relationships with vendors by resolving payment disputes quickly and professionally.
• Identified discrepancies on bills and coordinated with personnel from other departments to have these issues resolved.
• Implemented internal controls and complied with policies already set in place regarding regulations for financial management.
• Recorded, interpreted and communicated financial data and plans using various information systems; DFAS, MAT, and WAWF (Wide Area Workflow).
• Handled payments for contracts and training courses provided for new hires.
• Adjusted financial management system to be accurate and productive.
• Offered budget development and financial planning to senior management and other departments as needed.
• Consulted on budgetary planning for special projects within the POM (Program Objective Memorandum) by presenting financial data and information on past budgets.
• Verified seamless financial operations by reviewing any and all documents for accuracy and completion.
• Performed audits on randomized records to certify accurate financial reporting and appropriate spending practices.
• Provided financial support by processing invoices and dispersing payments.
• Reconciled and recorded receipts, incoming cash, and other fiscal transactions.
• Examined financial statements and records to collect important details and verify calculations.
• Investigated and resolved inquiries with billing and invoicing.
• Operated computers programmed with accounting software to record, store and analyze information.

Highest rate of pay: $8.00/hr

• Greeted customers entering store and responded promptly to customer needs.
• Welcomed customers and helped determine their needs.
• Worked flexible schedule and extra shifts to meet business needs.
• Operated cash register for cash, check, debit, credit, EBT card, and foreign Canadian currency transactions with excellent accuracy levels.
• Bagged groceries for customers while ringing merchandise through a scanner and using a touch screen computer.
• Retrieved carts outside the store that were left from customers in cart corral and pushed multiple carts at a time back inside the store until parking lot was empty.
• Sprayed and washed down register and conveyer belts after completion of every shift, or during working hours in case of any spills or messes that needed to be cleaned up.
• Counted register till and recorded amounts of cash at the beginning of every shift and after the completion of a shift for accurate money handling.
• Built relationships with customers to encourage repeat business.
• Maintained a balanced cash drawer, ensuring accurate accounting at the end of each shift.
• Assisted customers with inquiries and provided exceptional service, resulting in positive feedback from shoppers.
• Resolved customer complaints professionally, leading to improved customer relations and loyalty.
• Handled multiple payment methods securely, minimizing discrepancies and potential losses.
• Answered questions about store policies and addressed customer concerns.
• Enhanced customer satisfaction by providing efficient and accurate cash transactions.
• Contributed to store success by maintaining high standards of cleanliness throughout the facility.
• Streamlined checkout process for increased efficiency and reduced waiting times.
• Ensured compliance with company policies and procedures while processing transactions efficiently.
• Improved efficiency, organized checkout area for optimal workflow.
• Contributed to clean and safe shopping environment, performed regular sanitation of checkout area.
• Strengthened team morale and cooperation by assisting coworkers during peak hours.
• Facilitated positive shopping experience by greeting customers warmly upon entry.
• Ensured accuracy in financial transactions, reconciled cash with receipts daily.
• Boosted team efficiency, shared best practices in cash handling and customer interaction.
• Enhanced shopping experience, provided product information and location assistance.
• Maintained up-to-date knowledge of store policies and procedures, ensuring compliance in all transactions.
• Managed cash drawer accurately, ensuring all transactions balanced at end of day.
• Reduced processing errors by meticulously following transaction procedures.
• Improved store atmosphere with thorough and prompt cleaning of checkout area.
• Handled cash with high accuracy and took care to check bills for fraud.
• Learned duties for various positions and provided backup at key times.