Stephanie Meacham
Goodhue,MN
Summary
Resourceful Project Controls Specialist with nearly ten years of experience in the nuclear power industry, focusing on cost management for capital projects. Developed and implemented a comprehensive project cost spreadsheet, enhancing tracking of project expenditures and ensuring alignment with forecasts and budgets. Recognized for exceptional productivity and efficiency, with core competencies in scheduling, risk analysis, and team collaboration. Proficient in Microsoft Office, SAP, Oracle Unifier, and QuickBooks, committed to delivering projects on time and within budget.
Overview
10
10
years of professional experience
Work History
Project Controls Specialist
Xcel Energy – Prairie Island Nuclear Generating Plant
Welch, MN
09.2019 - Current
- Responsible for the development and analysis of cost analysis reports, development and analysis of project schedules, support for project lifecycle execution or a combination there of on organizationally strategic projects
- Coordinate with Project Managers to assemble the budget and forecast data to provide integrated reporting
- Supports initial and on-going project set up in the work and asset management system
- Advise and assist in the initial development of financial work breakdown structure, accounting, estimating, and reporting
- Advise and assist in the development of the schedule work breakdown structure, resource loading & profiles, and adherence to organizational performance index
- Functional integration of schedule and financial software
- Provides regional training and mentoring to various stakeholders and project control personnel as a subject matter expert
- Supports the Project Managers' with standardized reporting for regional capital project stakeholders regarding project level business area capital expenditures
- Establishes, implements and monitors the availability, accuracy and usefulness of project cost analysis reports and key performance indicators for use at the individual project level up to executive management
- Develop, maintain and promote project schedules as a project management tool
- Progressively elaborate schedule details to identify critical path
- Support Project Managers by assessing the reporting of work progress against the project baseline
- Maintain subject matter expert proficiency of the corporate tool and knowledge of industry standard software tools
- Assists Project Managers and other project personnel in preparing project Cost Analysis Reports and various cost analyses
- Facilitate execution of strategic projects for all aspects of project cost controls
- Understands, demonstrates and communicates the use of Work Breakdown Structures in project cost control
- Responsible for understanding and integrating capital cost reporting tools and applications, including the Work and Asset Management System
- Demonstrates super-user capabilities with the Work and Asset Management System, and other financial systems
- Works in conjunction with Capital Project Analyst, Capital Asset Accounting, Tax, Regulatory finance and other areas of Xcel Energy and the business area to facilitate integration of financial aspects and impacts for Capital Projects
- Understands Sarbanes Oxley key controls and provides and reporting and tracking for all key controls applicable to a capital project
- Provides training for internal and external stakeholders on process and function within the overall project management process
- Provides mentoring on the work and asset management system and/or scheduling software in relation to execution, control, analysis and reporting
Cost Analyst
High Bridge Associates, Inc. – Contracted to Entergy – Arkansas Nuclear One
Russellville, AR
10.2017 - 08.2018
- Update request for forecast spreadsheet with any new projects monthly
- Request updates to forecast from site cost controls and project managers using the request for forecast spreadsheet monthly
- Update master P2R file to be submitted to finance for final forecast updates with the forecast request spreadsheets monthly
- Analyze monthly actuals and use translation tool to send out to site cost controls and project managers
- Analyze project actuals and compare to forecasts and budgets
- Develop variance justifications for variances to forecast and budget when requested from management
- Work with project managers and finance to develop these
- Assist in developing cash flows with assistance from project managers on assigned Capital projects using current estimates
- Develop a tool to get information from multiple sources into one for all projects
- Continuously improve the developed information tool for tracking multiple projects to ensure accurate reporting
- Create cost related reports and be able to run when requested by management
- Attend MPRC and ECRG for project funding changes and project scoping
Senior Coordinator
Nestle Purina Pet Care
Hager City, WI
06.2017 - 10.2017
- Process material and services invoices in SAP to be paid
- Declare production on production packets in SAP
- Consume ingredients in production packets in SAP
- Run Yield reports on completed process orders for management
- Investigate variances in process order recipes and what was consumed
- Verify manifolds and bill of ladings are accurate before filing
- Inventory of bulk ingredients; report out in master spreadsheet
- Kronos time clock entry validation before submitting payroll
- Production information in SAM export to SAP for reporting
- Run Blocked and Parked invoice reports to investigate and resolve issues
- Run reports from SAP to compare GR/IR
- Process GR IR write-offs
- Check UWL in SAP for freight bills and pay RAC report to verify and resolve items on hold
- Process Canadian Shipments in SAP
- Run and report on FEFO reports
- Run and report on SLED date review of raw materials for old products
- Cycle Counts in overflow bins, freezers, and partial totes in racking
- Check planned bulk orders to transform in SAP
- Inventory adjustments on materials
- Scrap forms; remove scrap from inventory
- Rework forms; transform and process in rework in SAP
- Process manual shipments; invoice
- Process Time & Expense reports for hourly employees using Concur
- Master Data set up for new vendors
- Sales Tax exemption forms for vendors
- W-9 forms for new vendor set ups
- P-Card statements; reconcile; reallocate before month end
- Variances posted on hand add inventory bi-weekly
- Inventory counts weekly on hand add inventory
Project Controls Specialist
Aerotek, Inc. Contracted to Xcel Energy – Prairie Island Nuclear Generating Plant
Welch, MN
10.2014 - 06.2017
- While working at Prairie Island Nuclear Generating Plant, I was involved in multiple Capital projects including Fukushima modifications, Unit 1 & 2 Electric Generator Replacement, Reactor Coolant Pump Internals Replacement, 56 large motor projects, as well as many others for a total of 84 in the three years I was there
- Responsible for assisting in development of master project spreadsheets for multiple Capital projects
- Responsible for assisting estimator and project manager in the creation of estimates to assigned Capital project based on staffing, implementation, closeout, etc
- Responsible in developing cash flows with assistance from project managers on the various Capital projects assigned
- Maintains and updates a list of all project contracts to monitor end dates, contract values, and current spend
- Ensures current revision of project status report is being used and create/update monthly with financial and schedule changes for project managers to review
- Ensures all project accruals are accurate and audit proof by working with project managers, finance and vendors
- Responsible for analyzing and tracking project actuals monthly/yearly and compare to forecasts and budgets
- Continuously improve master project spreadsheet template for more accurate reporting to project managers and management
- Update master project spreadsheets monthly with Project Managers assistance and input
- Update Oracle Unifier with monthly forecasts separating out CWIP, RWIP, and Contingency
- Work with project manager in Unifier to complete new Funding Authorization Request (FAR)
- Work with PM and finance to distinguish between CWIP and RWIP expenses on all assigned projects
- Responsible for assisting project managers in development of variance justifications for variances to forecasts and budgets on a monthly basis
- Submit the variance justification each month and work on improving to reduce monthly variances
- Uses master project spreadsheets to assist in tracking contingency spending on assigned capital projects
- Create reports for reporting cost related items and always be able to run any report when requested by management
- Assist project manager with project impact notice creation mainly financial aspect as well as keeping track of submitted PINS
Education
Bachelor's Degree - Accounting
Winona State University
Winona, MN08.2014
Skills
- Microsoft Office
- SAP
- Oracle Unifier
- Windows
- Microsoft SharePoint
- QuickBooks
- Energetic, self-starter
- Quick learner
- Extremely organized
- Excellent attention to detail
- Excellent communication skills
- Dedicated
- Effective time management
- Ability to work independently
- Strong team member
- Project forecasting
- Cost control
- Document control
- Project auditing
- Budget development
- Work breakdown structure
- Self motivation
- Cross-functional team management
- Performance metrics
- Team collaboration
- Data analysis
- Process improvement
- Multitasking Abilities
References
References available upon request.
Timeline
Project Controls Specialist
Xcel Energy – Prairie Island Nuclear Generating Plant
09.2019 - Current
Cost Analyst
High Bridge Associates, Inc. – Contracted to Entergy – Arkansas Nuclear One
10.2017 - 08.2018
Senior Coordinator
Nestle Purina Pet Care
06.2017 - 10.2017
Project Controls Specialist
Aerotek, Inc. Contracted to Xcel Energy – Prairie Island Nuclear Generating Plant
10.2014 - 06.2017
Bachelor's Degree - Accounting
Winona State University
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