Stephanie Menendez
Tampa
Summary
Trusted HR and Talent Acquisition professional with 8+ years of experience driving full-cycle recruitment, program ownership, and stakeholder influence across corporate, manufacturing, and professional services environments. Proven track record of delivering measurable results — including 37 candidate placements and leading key programs such as Finance Trainee, Internship, and community engagement initiatives. Skilled in leveraging ATS and HR systems to streamline processes, enhance candidate and employee experience, and strengthen employer brand. Adept at mentoring teams, shaping recruitment strategy, and providing expert guidance to hiring managers and leadership.
Overview
12
12
years of professional experience
Work History
Coordinator, Business Services Recruitment
White & Case, LLP
Tampa
06.2024 - Current
- Manage and maintain the Applicant Tracking System (ATS), ensuring accurate candidate data, compliance, and efficient tracking throughout the hiring lifecycle.
- Conduct resume reviews and initial phone screens to assess candidate qualifications, interest level, and cultural alignment.
- Serve as a primary point of contact for candidates, responding to inquiries and delivering a positive, consistent candidate experience.
- Facilitate communication between candidates and hiring teams, providing timely updates and supporting interview coordination.
- Maintain relationships with external recruitment agencies and support sourcing efforts for open roles as needed.
- Own and manage the firm’s Finance Trainee and Internship Programs, leading end-to-end recruiting efforts, stakeholder coordination, and program execution.
- Lead the firm’s Humane Society partnership, strengthening employer brand and increasing employee engagement through community-focused initiatives.
- Act as a trusted advisor to hiring managers and stakeholders, providing input on candidate assessments, tie-breaker decisions, and overall hiring fit.
- Successfully placed 37 candidates, including sourcing 5 hires through proactive LinkedIn outreach, demonstrating full-cycle and strategic sourcing capability.
- Partner with hiring managers to define candidate profiles, evaluate talent pipelines, and align hiring decisions with business needs.
- Support recruiting strategy and recruitment marketing efforts to align talent acquisition with organizational goals.
- Mentor and guide newer recruiters, sharing best practices for candidate evaluation, screening, and stakeholder communication.
Assistant, Business Services Recruitment - Americas
White & Case, LLP
Tampa
01.2022 - Current
- Supported full-cycle recruitment for Business Services roles across the Americas region, assisting with sourcing, screening, interview coordination, and offer preparation.
- Conducted resume reviews and phone screenings to assess candidate qualifications and interest.
- Coordinated interview scheduling and managed candidate pipelines to ensure a smooth and efficient hiring process.
- Prepared and presented offer letters to candidates, supporting timely and accurate hiring decisions.
- Partnered with hiring managers and external agencies to support staffing needs and recruitment activities.
- Maintained recruitment systems and documentation, including ATS updates, job postings, interview feedback, offer letters, and agency contracts.
- Provided administrative and operational support to the recruiting team to ensure compliance and process consistency.
- Contributed to the revamp of the Internship Program, helping strengthen employer branding and build a pipeline for entry-level talent.
Talent Acquisition Coordinator
Healthmap Solutions
Tampa
06.2021 - 10.2021
- Maintained and updated recruiting and onboarding trackers, including recruitment status, new hire progress, and compliance documentation.
- Conducted welcome calls for new hires, setting expectations for orientation, equipment delivery, and onboarding timelines.
- Initiated and coordinated background checks and drug screenings, ensuring timely and compliant onboarding.
- Posted open roles across multiple platforms, including ATS, LinkedIn, and Indeed, to support high-volume and evergreen hiring needs.
- Supported recruiting efforts for evergreen roles by conducting phone screens and coordinating interviews with hiring managers.
- Partnered with staffing agencies to support temporary employee and contractor hiring.
- Assisted with the implementation and transition to a new Applicant Tracking System (Paycom to Jobvite), supporting data migration and process adoption.
Recruiting Coordinator
Spectrio, LLC
Remote
02.2021 - 06.2021
- Supported remote hiring processes by communicating with new hires regarding equipment delivery, orientation schedules, and onboarding expectations.
- Collected and coordinated I-9 documentation, including remote I-9 verification, to ensure compliance with hiring requirements.
- Utilized the Applicant Tracking System (ATS) to manage candidate pipelines and ensure timely, consistent communication.
- Partnered with hiring managers through intake calls, interview scheduling, and ongoing coordination for open roles.
- Collaborated with external recruitment agencies to support hiring for IT and Sales positions.
- Conducted culture-fit interviews to assess alignment with organizational values.
- Conducted exit interviews to identify employee pain points and opportunities for process and engagement improvements.
- Participated in the employee engagement committee, contributing to initiatives aimed at improving employee experience and retention.
Human Resources Coordinator
Plasma-Therm
St. Petersburg
08.2020 - 02.2021
- Served as a visible HR presence across the manufacturing floor, warehouse, and administrative areas, proactively addressing employee questions and concerns.
- Coordinated and communicated company-wide events, including on-site lunches, raffles, and employee engagement initiatives.
- Managed and supported on-site recruiting efforts, including background checks, drug screenings, interview scheduling, and interview feedback collection.
- Led daily stand-ups to communicate recruiting status, hiring progress, and upcoming needs with leadership and hiring managers.
- Built and maintained strong relationships with hiring managers to support workforce planning and ongoing staffing needs.
- Tracked recruiting activity and hiring progress using internal trackers to ensure visibility and accountability.
- Coordinated team interviews and supported candidate evaluations in a fast-paced manufacturing environment.
- Partnered with local and international recruitment agencies to support hiring across multiple roles and locations.
HR SSC L&D Compliance
PricewaterhouseCooper, LLP.
Tampa
10.2019 - 04.2020
- (Contract)
Human Resources Generalist
TouchPoint Medical
Oldsmar
06.2019 - 09.2019
- Managed full-cycle recruitment for manufacturing and contract positions, including posting roles, sourcing candidates, conducting phone screenings, coordinating interviews, making offers, and setting start dates.
- Partnered with contract agencies to fill open positions efficiently, maintaining accurate tracking of hours and assignments for contract employees.
- Processed onboarding and offboarding, including background checks, drug screenings, E-Verify documentation, new hire paperwork, promotions, internal transfers, and terminations.
- Maintained employee records and documentation, ensuring compliance with company policies and labor regulations.
- Managed timecards and payroll-related tracking, including lost time, contractor hours, and disciplinary actions.
- Developed strong relationships with managers and supervisors to provide HR guidance, resolve employee concerns, and address conflicts professionally, including translation support when needed.
- Coordinated and executed employee engagement initiatives, such as BBQs, Ice Cream Day, and the annual Health Fair, fostering positive workplace culture.
- Created and maintained spreadsheets and reporting tools to track HR metrics, employee data, and operational processes.
Human Resources Talent Acquisition Coordinator
FirstService Residential
Fort Lauderdale
09.2018 - 01.2019
- Developed and maintained strong working relationships with hiring managers, recruiters, clients, candidates, and administrative staff to support the full recruitment lifecycle.
- Provided timely updates to the recruitment team on candidate and new hire statuses, ensuring alignment across stakeholders.
- Administered new hire employment documentation, verified I-9s, and coordinated background checks, reference checks, motor vehicle records, drug tests, and physicals.
- Conducted weekly new hire orientations, delivering a high-quality onboarding experience.
- Prepared and issued offer letters, managed personnel records, and maintained compliance with HR policies and employment eligibility requirements.
- Supported HR functions including records management, data entry, reporting, and special projects as needed.
- Generated recruiting metrics reports, including time to fill, time to hire, and source of hire, to inform process improvements and staffing decisions.
- Responded to employee inquiries regarding HR and personnel matters in a professional and timely manner.
Human Resources Assistant
Nutri-Force Nutrition
Miami Lakes
08.2017 - 09.2018
- Partnered with contract agencies to manage temporary employee conversions to permanent roles and ensure accurate workforce tracking.
- Reviewed resumes, conducted phone screenings, and forwarded qualified candidates to hiring managers to support recruitment efforts.
- Conducted pre-employment background checks and coordinated new hire documentation, including I-9 verification, to maintain compliance with employment laws.
- Maintained employee and contract files, ensuring adherence to legal and internal HR requirements.
- Administered benefits, office perks, and employee engagement initiatives to support a positive workplace culture.
- Monitored and maintained over 600 employee timecards, ensuring accurate payroll, paid time off, and other adjustments each pay period.
- Prepared and distributed weekly HR and recruitment metrics to inform departmental planning and decision-making.
- Communicated with all levels of management regarding HR processes, workflow needs, and departmental updates.
- Coordinated office activities, events, and morale-boosting initiatives, including employee engagement challenges.
- Assisted in company shutdown operations, including managing manufacturing needs, orders, timelines, and severance documentation.
- Owned and managed an on-site job fair in collaboration with manufacturing companies, placement agencies, and State of Florida Unemployment, strengthening local talent pipelines.
Guest Relations/Receptionist
Jungle
Miami
07.2014 - 08.2017
Education
Certicate - Business Specialist with a Focus in Human Resources
Miami Dade College
Miami, FL05.2018
Bachelor of Science - Hospitality & Tourism, Minor in Beverage Management
Florida International University
Miami, FL12.2016
Skills
Core Competencies
- Full-Cycle Recruitment & Talent Acquisition (Sourcing, Screening, Interviewing, Candidate Evaluation)
- Program Management & Onboarding (Internship Programs, Finance Trainee Programs, Job Fairs, Community Partnerships)
- Stakeholder Engagement & Influence (Hiring Managers, Leadership Teams, External Agencies)
- Employee Relations & HR Operations (Compliance, Benefits, Timekeeping, Policy Administration)
- Process Improvement & Metrics Analysis (ATS Reporting, Recruitment Metrics, Continuous Process Optimization)
- Applicant Tracking Systems (Jobvite, iCIMS, Taleo, SuccessFactors, Workday, ADP Enterprise/Portal/RM, Paycom)
- HR & Payroll Systems (Kronos Workforce Central, DayForce, E-Verify)
- Background & Screening Tools (Sterling Talent Solutions, eScreen, Asuriant)
- Productivity Tools (Microsoft Office Suite, Google Workspace)
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
Timeline
Coordinator, Business Services Recruitment
White & Case, LLP
06.2024 - Current
Assistant, Business Services Recruitment - Americas
White & Case, LLP
01.2022 - Current
Talent Acquisition Coordinator
Healthmap Solutions
06.2021 - 10.2021
Recruiting Coordinator
Spectrio, LLC
02.2021 - 06.2021
Human Resources Coordinator
Plasma-Therm
08.2020 - 02.2021
HR SSC L&D Compliance
PricewaterhouseCooper, LLP.
10.2019 - 04.2020
Human Resources Generalist
TouchPoint Medical
06.2019 - 09.2019
Human Resources Talent Acquisition Coordinator
FirstService Residential
09.2018 - 01.2019
Human Resources Assistant
Nutri-Force Nutrition
08.2017 - 09.2018
Guest Relations/Receptionist
Jungle
07.2014 - 08.2017
Certicate - Business Specialist with a Focus in Human Resources
Miami Dade College
Bachelor of Science - Hospitality & Tourism, Minor in Beverage Management
Florida International University