STEPHANIE NELSON
OWENS CROSS ROADS,AL
Summary
I am a highly-motivated employee with the desire to take on new challenges. I possess a strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills is something that comes to me easily. I thrive working under pressure and adapt to new situations and challenges to best enhance the organization. I have extensive background in administrative work as well as training, sales, and 7 years of diverse buying experience. Excellence and efficiency are essential to me in how I conduct myself and it has been consistently reflected in my work.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Management Analyst
Radiance Technologies
Huntsville, AL
09.2024 - Current
- Maintained Org chart, Phone chart, seating configurations and other operational administration needed
- Assisted 06 level PM, DPM, and all directors in STRIKE Program Office with travel, documents, calendar coordination
- DTS reviewer responsibilities and knowledge: Assisted, educated, and corrected individual's submissions for per diem requests and abnormal circumstances Correct miscellaneous errors prior to trip authorization and voucher submission to alleviate regulation errors and unnecessary audits Ensure adhesion to joint travel regulations (JTR) by all civilian individuals and uniformed service members in organization Provide guidance on travel requests, double checking details and clarity of mission prior to submission for authorization to Cross-reference and check to be sure receipt requirements for vouchers were all accounted for
- Reviewed to ensure duplicate payments and fraudulent claims were not being submitted through DTS Assisted, educated, and corrected individual's submissions for per diem requests and abnormal circumstances Coordinated multiple Stop/destination travel-required missions Reviewed tax impacts/exemptions with travels prior to departure prior to signing off on submissions, line of accounting (LOA) is confirmed to be correct
- ATAAPS (automated time and attendance production system) coordinator with personnel management, team and roster management authority, Maintained PO STRIKE Logistics status alignment and submitted MRF
- Established and managed official files and maintained central filing system, as well as publications and administration forms
- Received and screened calls and visitors to the office, personally answering administrative inquiries and directing others to appropriate action officer
- Created and managed MS outlook calendars including shared calendars, provide updates daily or as needed to director
- Performed a variety of administrative staff functions and services; developed and maintained contacts and working relationships with executive level staff and other organizations
- Used office automation systems and various software packages including Microsoft office suite as well as a number of custom software applications/programs to develop numerous PowerPoint briefings, excel spreadsheets, and documentation developed utilizing word and adobe acrobat
- Edited and formatted all documents before being sent for official approval and signature
Buyer
ASRC Federal
Huntsville, AL
08.2024 - 09.2024
- Short employment due to contract ending and company not being transparent during interview, offer and acceptance process
- Drafted requests for quotes from vendors for comparison shopping purposes.
- Ensured compliance with company policies and industry regulations.
- Reviewed purchase orders, contracts and invoices to ensure accuracy.
- Participated in negotiations with vendors concerning prices, delivery schedules, warranties and other contractual issues.
- Maintained accurate records of purchases, pricing, and other important data.
- Ensured compliance with government regulations regarding purchasing activities.
- Maintained records of all purchases including item descriptions, costs, quantities received.
Buyer II
Torch Technologies
Huntsville, Alabama
08.2022 - Current
- Trainer of new team acquisition analysts and interns
- Employee recognition from customer on "customer focus and reliability"
- Researched sources of supply and services to maintain flexibility, high quality and competitive pricing.
- Fastest RQ to PO turn time on micropurchases, 2nd fastest on
- Worked with suppliers to expedite open purchase orders and shipments in-transit.
- Negotiated with selected suppliers to obtain lowest unit cost.
- Worked with suppliers to expedite open purchase orders and shipments in-transit.
- Maintained supplier relationships to improve lead time, cost and quality.
- Negotiated product prices, discounts and shipping incentives with vendors.
- Maintained documents by managing files following established procedures according to DFAR/FAR procurement regulations
- Built long-term relationships with company vendors and suppliers to secure optimal prices.
- Ordered new materials to prevent shortages and approved delivery details and times.
- Conducted and provided supporting analysis of information including market research on all purchases over the micropurchase price level (10k)
- Accurately reported any direct material procurements over the threshold of 30k to FSRS
- Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
BUYER
Axient Corp
Huntsville, AL
06.2021 - 08.2022
- Responsible for the procurement of goods and services in direct support of company clients
- Trained new buyers
- Lead buyer on all large-dollar and complex purchases
- Conducts market research, requests for quotes, cost analyses and negotiates favorable terms and schedules to meet client requirements
- Ensures compliance with government-mandated executive orders, public laws, flow-down clauses, and company procurement policies/procedures
- Work closely with requisitioner to conduct market research to accurately determine if the requirement can be met by a commercial item or modified commercial item
- Identify qualified and certified suppliers, as required, to solicit pricing
- Create and issue requests for quotations and/or solicitations at the appropriate level of detail allowing fair competition amongst suppliers
- Conduct price and/or cost analyses to determine fairness and reasonableness
- Issue technical evaluation packages to requisitioner for completion and submission as necessary
- Negotiate favorable prices, terms, schedules, and other provisions of purchase orders and acquisition subcontracts, ensuring consistency with client requirements and company procurement policies/procedures
- Utilizing best value techniques, select suppliers, and issue awards
- Document procurement file in accordance with company procurement policies and procedures to ensure compliance with government-mandated executive orders, public laws, and flow down clauses
- Ensure the reporting of supplier executive compensation and/or award is completed and documented in the procurement file
- Confer with suppliers and analyze suppliers' operations to determine factors that affect prices and determine the lowest cost consistent with quality, reliability, and ability to meet required schedules
- Ensure that orders are delivered on time and at cost
- Possesses understanding of the government acquisition process and knowledge of FAR, DFARS and NASA Supplements.
SENIOR EXECUTIVE ASSISTANT/OPS ANALYST
Dynetics
Redstone Arsenal, AL
08.2020 - 06.2021
- DTS reviewer responsibilities and knowledge: Assisted, educated, and corrected individual's submissions for per diem requests and abnormal circumstances Correct miscellaneous errors prior to trip authorization and voucher submission to alleviate regulation errors and unnecessary audits Ensure adhesion to joint travel regulations (JTR) by all civilian individuals and uniformed service members in organization Provide guidance on travel requests, double checking details and clarity of mission prior to submission for authorization to Cross-reference and check to be sure receipt requirements for vouchers were all accounted for
- Review to ensure duplicate payments and fraudulent claims were not being submitted through DTS Assist, educate, and correct individual's submissions for per diem requests and abnormal circumstances Reviewed tax impacts/exemptions with travels prior to departure Prior to signing off on submissions, line of accounting (LOA) is confirmed to be correct - Established and managed official files and maintained central filing system, as well as publications and administration forms
- Track all SACOs from APEO-I, distribute to appropriate division Ops team
- Manage MS Outlook calendar including shared calendars, provide updates daily or as needed to Director
- Coordinate meetings, request talking points ahead prior to meeting
- Perform a variety of administrative staff functions and services; developed and maintained contacts and working relationships with executive level staff and other organizations
- Use office automation systems and various software packages including Microsoft Office Suite as well as a number of custom software applications/programs to develop weekly International Program (IP) Staff Call PowerPoint briefings, Excel spreadsheets, and documentation developed utilizing Word and Adobe Acrobat
- Edit and format all documents before being sent for official approval and signature
- Created and formatted IFMC IP Organizational Chart by US Army Standards
- Initiated building of IP SharePoint
EXECUTIVE ASSISTANT
THOMPSON GRAY
Redstone Arsenal, AL
09.2019 - 07.2021
- DTS reviewer for PD TMDE (product director test, measurement and diagnostic equipment responsibilities and knowledge: Coordinated and booked travel arrangements for PO's (program officer) and staff members in DTS (defense travel system) Corrects miscellaneous errors prior to trip authorization and voucher submission to eliminate regulation errors and unnecessary audits Insured adhesion to joint travel regulations (JTR) by all civilian individuals and uniformed service members in organization Provided guidance on travel requests, double checking details and clarity of mission prior to submission for authorization Cross-referenced and checked to be sure receipt requirements for vouchers were all accounted for
- Reviewed to ensure duplicate payments and fraudulent claims were not being submitted through DTS Assisted, educated, and corrected individual's submissions for per diem requests and abnormal circumstances Coordinated multiple Stop/destination travel-required missions Reviewed tax impacts/exemptions with travels prior to departure prior to signing off on submissions, line of accounting (LOA) is confirmed to be correct
- ATAAPS (automated time and attendance production system) coordinator with personnel management, team and roster management authority
- Established and managed official files and maintained central filing system, as well as publications and administration forms
- Received and screened calls and visitors to the office, personally answering administrative inquiries and directing others to appropriate action officer
- Tracked and updated all necessary information on taskers assigned by the PEO (program executive officer)
- Created and managed MS outlook calendars including shared calendars, provide updates daily or as needed to director
- Interfaced with a diverse group of internal and external stakeholders at all levels within the army and department of defense (DOD)
- Performed a variety of administrative staff functions and services; developed and maintained contacts and working relationships with executive level staff and other organizations
- Used office automation systems and various software packages including Microsoft office suite as well as a number of custom software applications/programs to develop numerous PowerPoint briefings, excel spreadsheets, and documentation developed utilizing word and adobe acrobat
- Edited and formatted all documents before being sent for official approval and signature
PROPERTY MANAGEMENT SPECIALIST
Gleason Research Associates
Redstone Arsenal, MT
05.2019 - 09.2019
- Maintain accountability of Government Hand Receipt accounts through the Auto Scan Tracking
- System (ASTS) in parallel with the Army's Global Combat Support System (GCSS-A), ensuring all established Property Book Office (PBO) regulatory requirements are met
- Safely manage loading and unloading of transported property for shipping and receiving, delivery and setup as a trained and licensed vehicle and equipment operator to include Preventive
- Maintenance Checks and Services (PMCS), Government Owned Vehicles (GOV), forklifts and pallet jacks
- Recommend inventory control and accountability processes for hand receipt accounts
- Provide location assessment and documentation input of property and equipment
- Responsible for property additions, turn-ins, lateral transfers in/out; cyclic, sensitive items and annual inventory tracking; shipping, receiving, inspection, storing, issue, delivery and set up of organizational and installation property
- Provide coordination and follow-up action to ensure transactions submitted to the Property Book
- Officer are accurately recorded in a timely manner and report any problems that cannot be resolved between the two parties to the Government point of contact
- Ensure that all managed property is properly maintained; physically secured; protected from loss, damage or destroyed though assignment of Sub/Temporary Hand Receipt responsibility to specific users and all property records are established and maintained
- Perform wall-to-wall inventory of hand receipted property and provides related documentation to support the inventory results; provides independent analyses and identifies issues, formulates and provides alternatives for issue resolution
- Identify found on post and excess equipment and determines accountability requirements IAW AR 735-5
- Attend and participates in Integrated Process/Product Teams (IPTs) and other meetings, as scheduled.
ACCOUNT MANAGER
XARISMA
Huntsville, AL
07.2018 - 05.2019
- Operated lead point of contact for any and all matters specific to accounts
- Built and maintained strong, long-lasting customer relationships
- Processed orders into CRM Netsuite software in detail for production team
- Collaborated with sales and production managers to achieve quotas while keeping clients satisfied and engaged with products and services
- Increased revenue by obtaining and securing new accounts, while providing value
- Added services to existing clients
- Oversaw and managed
- Reached out to accounts measuring satisfaction and increased revenue
- Managed and retained all existing client accounts
- Maximized profit opportunities by effectively managing time and resources to meet sales objectives
- Saved costs by negotiating product prices and equalizing freight rates
- De-escalated customer issues and concerns with prompt follow-thru
- Maximized retailer sales of all products through marketing, providing exceptional customer service
- Achieved client loyalty through quality, productivity, service and proactive management
AUDITOR/ACCOUNTING OFFICE MANAGER
UNIVERSITY AUTO GROUP
Huntsville/Florence , AL
02.2015 - 01.2018
- Performed debit, credit and total accounts on computer spreadsheets/databases, using specialized accounting software
- Executed accounts receivable reporting enhancements and reconciliation procedures
- Received, recorded, and banked cash, checks, and payoffs as well as reconciled records of bank transactions daily
- Reviewed accountants book entries to ensure accuracy of the g/l
- Determined best short- and long-term tracking methodology
- Maintained confidential information, such as pay rates, bonus targets and pay grades
- Prepared monthly and annual expense forecasts
- Confirmed and processed payroll for dealership
- Handled HR matters
- Conducted interviews
- Analyzed financial statements for 13 dealerships
- Projected growth and gross tracking
- Analyzed compliance with policies of company
- Created hiring listings, reviewed resumes to be forwarded to owner
DESIGNER JEWELRY SPECIALIST, SALES ASSOCIATE & ADMINISTRATIVE ASSISTANT
LORING & CO
Huntsville, AL
03.2014 - 02.2015
- Specialist on all designer brand jewelry
- Sales
- Enter inventory on all new merchandise
- Enter all sales into CRM system
- Manage all out-going jewelry repairs
- Manage all shipping in and out
- Maintain communication with customers on orders and repairs
- Write appraisals on all new pieces
- Offered position to work for/with Cynthia Ann (designer) and manage her boutique in Texas
SALES ASSOCIATE & INVENTORY SPECIALIST
RUMMELE’S JEWELERS
Green Bay, WI
02.2013 - 03.2014
- Enter inventory on all new merchandise
- Write appraisals on all new pieces
- Visual merchandising
- Sales (over $500,000 for the year)
- Special orders and sales ordering
- Chosen brand ambassador for Roberto Coin
- One of 25 nationwide
- Highest sales during yearly red-carpet special event ($100,000) - Offered position to be traveling rep for Charles Krypell
SALES ASSOCIATE
ZALES JEWELERS
Green Bay, WI
10.2010 - 02.2013
- Time during summer) but consistently met sales goals equal to full time co-worker's
- Received, check-in and prepared all new jewelry received
- Obtained authorization to use codes used by manager due to trust level earned from responsibility and wisdom shown on the floor
- Scheduler of all employee's shifts 5
- Placed into management training; offered to manage store in 2012; Turned down offer due to need to relocate and had a visual of the declining market in area
- Key holder, opener and closer
- Provided onsite training for new employees
- Monitored all inventory and reduced misplacements by 14%
- Sales floor leader
Education
EXECUTIVE MBA -
FAULKNER UNIVERSITY
10.2021
BACHELOR OF ARTS -
LEE UNIVERSITY
12.2012
Skills
- Executive Presentation Development
- Trainer
- Meeting Planning
- Microsoft Office Suite
- Detail Oriented
- 65WPM
- DTS Reviewer Authority
- ATAAPS Coordinator with Personnel
- Management, Team and Roster Management
- Multi-Tasker
- Initiative Communication
- Deltek CostPoint
- Time Management
- Calendar Coordination
- Active Secret Clearance
- Pricing Analysis
- Procurement Procedures
- Customer Satisfaction
- Teamwork
- Professionalism
- Organization
- DFAR/FAR, and CPSR knowledge
- Adaptability
Additional Information
- Active Secret Clearance
Certification
- Notary Public, State of Alabama - Exp. Feb 2027
Timeline
Management Analyst
Radiance Technologies
09.2024 - Current
Buyer
ASRC Federal
08.2024 - 09.2024
Buyer II
Torch Technologies
08.2022 - Current
BUYER
Axient Corp
06.2021 - 08.2022
SENIOR EXECUTIVE ASSISTANT/OPS ANALYST
Dynetics
08.2020 - 06.2021
EXECUTIVE ASSISTANT
THOMPSON GRAY
09.2019 - 07.2021
PROPERTY MANAGEMENT SPECIALIST
Gleason Research Associates
05.2019 - 09.2019
ACCOUNT MANAGER
XARISMA
07.2018 - 05.2019
AUDITOR/ACCOUNTING OFFICE MANAGER
UNIVERSITY AUTO GROUP
02.2015 - 01.2018
DESIGNER JEWELRY SPECIALIST, SALES ASSOCIATE & ADMINISTRATIVE ASSISTANT
LORING & CO
03.2014 - 02.2015
SALES ASSOCIATE & INVENTORY SPECIALIST
RUMMELE’S JEWELERS
02.2013 - 03.2014
SALES ASSOCIATE
ZALES JEWELERS
10.2010 - 02.2013
EXECUTIVE MBA -
FAULKNER UNIVERSITY
BACHELOR OF ARTS -
LEE UNIVERSITY
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