Summary
Overview
Work History
Education
Skills
Websites
Accomplishments
Certification
Languages
Timeline
Generic

Stephanie Perez

Lawrenceville,GA

Summary

Driven and resourceful Executive Assistant with 20+ years of experience at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

28
28
years of professional experience
1
1
Certification

Work History

Executive Assistant/ Office Administrator

Grant Thornton LLP (US)
05.2016 - Current
    • Provide executive support to 9 Partners, Principals and Managing Directors executing independent decisions with minimal to no supervision. Also, providing support to 2 members of the Senior Leadership Team/Partnership Board
    • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
    • Processed travel expenses and reimbursements for executive team and senior management group.
    • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, and partners.
    • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
    • Assisted in event planning efforts for company gatherings, conferences, or workshops to enhance employee engagement and networking opportunities.
    • Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
    • Organized, facilitated and participated in community service efforts.
    • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
    • Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
    • Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
    • Developed and maintained successful relationships with vendors, suppliers and contractors.

Executive Administrative Assistant/ Project Assistant

Novartis
06.2007 - 04.2016
  • Provide executive level administrative support to Associate Director and management team within the Information Technology department with a demonstrated ability to multi task, improve procedures and meet demanding deadlines.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Facilitated training and onboarding for incoming office staff.
  • Handled administrative duties, filing, and errands.

Sr. Administrative Assistant

Walgreens
05.2004 - 05.2007
  • Served as administrative assistant to the General Manager and Human Resources Department.
  • Ensured smooth daily operations by maintaining office supplies inventory and anticipating needs to avoid stock shortages or delays in projects.
  • Assisted in the creation of compelling presentations for executive-level meetings using advanced PowerPoint skills.
  • Collaborated closely with Human Resources to maintain accurate employee records and assist in the recruitment process for new team members.
  • Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.
  • Increased accuracy of financial records with diligent tracking of expenses, budget management, and invoice processing.

Executive Administrative Assistant

Puerto Rico Pharmaceutical, Inc.
03.2000 - 05.2004
  • Supported the President and Vice President of a leading distributor of pharmaceutical products thru the Caribbean, Central and South America.
  • In addition to general secretarial tasks, position required the ability of multitasking several functions which included:
  • Billing and Reconciliation of Account Receivables
  • Collections
  • Purchase Orders medical supplies
  • Traffic Support for Import and Export of goods
  • Customer Service Support with Suppliers, Distributors and local customers.

Senior Administrative Assistant

Triple-S, Inc
01.1996 - 01.2000
  • Served as administrative assistant to the Assistant Vice President of a major health insurance company representing the Blue Cross Blue Shield Association as an independent subsidiary in Puerto Rico.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Coached new employees on administrative procedures, company policies, and performance standards.
  • Coordinated trainings for new team members, overseeing onboarding details.
  • Arranged business travel details for company employees per supervisor requirements.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.

Education

Bachelor's Degree - Accounting And Business Management

Interamerican University of Puerto Rico
San Juan, Puerto Rico

Skills

  • Office Administration
  • Schedule & Calendar Planning
  • C-Suite /Executive level support
  • Travel Arrangements
  • Confidentiality Maintenance
  • Administrative Support
  • Advanced MS Office Suite
  • AR/AP
  • Meeting Planning
  • Office Management
  • Expense Reporting
  • Fluent in Spanish

Accomplishments

  • Planned corporate meetings, lunches and special events for groups 200+ employees.
  • Created detailed expense reports in excess of $10,000, including currency exchanges.
  • Organized complex travel arrangements for domestic and international travel of executives that included multi-city travel.
  • Team player and active participant of company volunteer opportunities within the community.
  • Calendar management of 6-11 executives in different time zones.

Certification


  • Notary Public - Georgia Superior Courts ( CSCJ )

Languages

Spanish
Native or Bilingual

Timeline

Executive Assistant/ Office Administrator

Grant Thornton LLP (US)
05.2016 - Current

Executive Administrative Assistant/ Project Assistant

Novartis
06.2007 - 04.2016

Sr. Administrative Assistant

Walgreens
05.2004 - 05.2007

Executive Administrative Assistant

Puerto Rico Pharmaceutical, Inc.
03.2000 - 05.2004

Senior Administrative Assistant

Triple-S, Inc
01.1996 - 01.2000

Bachelor's Degree - Accounting And Business Management

Interamerican University of Puerto Rico

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