Stephanie Pomponio

• Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes & coordinates executive outreach and external relations efforts; and oversees special projects.
  Manages the busy schedules of the CEO and executive leadership team, including arranging meetings, appointments, and travel itineraries.
  
  •Handles emails, phone calls, and other forms of communication on behalf of the CEO and executive team, ensuring messages are prioritized and responded to in a timely manner.
  
  •Information management: Organize and maintain confidential files, documents, and records, ensuring easy access and retrieval when needed. This may include maintaining electronic databases, policies, and document management systems.
  
  •Meeting coordination: Plan and coordinate executive meetings, and Board meetings including preparing agendas, taking minutes, reserving rooms, catering, communicating hybrid links, and distributing relevant materials. Follow up on action items and ensure deadlines are met.
  
  •Technology support: Utilize your technology expertise to assist with various tasks, such as managing software applications, troubleshooting technical issues, and assisting with presentations and multimedia materials.
  
  •Travel coordination: Arrange domestic and international travel for the CEO and executive team, including flight bookings, accommodations, and transportation arrangements.
• Project management: Assist in managing special projects, initiatives, or events as assigned by the CEO or executive leadership team. This includes coordinating teams, tracking project progress, & preparing reports.
• Demonstrate confidentiality and discretion in all matters.

Areas of Impact:

• Serve as lead communicator for both of our Board of Directors to enable them to meet, share data, and institute new policies on behalf of our organization.
• Facilitate communication of weekly virtual and in-person meetings of hundreds of our residents to keep them abreast of current Board and community topics/events.
• My detailed and frequent communications to various leaders across the 750K sq ft organization set the stage for multiple successful events each week.

Biggest Accomplishment:

Learning to navigate and run BoardEffect, government software platform, to organize all of our committee and Board meeting agenda items for monthly meetings of multiple committees. I am continually tapped to share my expertise with other users in this complicated but efficient framework.

Provided highly responsible assistance to the Mayor, City Council and City Clerk's Office. Work involved serving as a contact for the Mayor and City Council, planning and reimbursing travel,conducting detailed research, analyzing data, preparing comprehensive reports on behalf of the City, coordinating multiple projects at one time, managing multiple schedules, responding to constituent and community inquiries, and serving as additional support to the Administrative Services Department and City Manager's Office. This position required a great use of initiative and judgement in all matters, with little oversight or direction.

Areas of Impact:

• Served as Mayor's first point of contact, with other elected officials and their offices, to prepare his daily schedule, briefings, and ribbon cutting ceremonies scheduled throughout the City
• Assembled and produced all aspects of weekly City Council/Study Session Meetings, on back-end of the City Website, for access of City items up for approval by Council each week
• Assisted eight City Council members daily with any travel and administrative priorities they might have

Biggest Accomplishment: Becoming more familiar with the steps of Council Bills, Ordinances and Resolutions as they are met through the City Council Approval Process.

• Proofread correspondence between mayor's office and other organizations.

Areas of Impact:

• Received highest level of training to review and approve Leadership Team and Commission Members' reimbursements on a daily basis.
• Re-allocated 15 Financial Services and Water Sections' State of Colorado OneCards.

Biggest Accomplishment:

Learning to "do business" at the State level in a global pandemic, remotely.

Areas of impact:

• Chosen as CPW team lead to represent agency in planning and executing Colorado's First Day Hikes (FDH) program (Jan '18 - Jan '20) across 42 State Parks in CO, in conjunction with the National Association of State Park Directors (NASPD) in North Carolina. I worked closely with our marketing team to design swag and distribute across to state parks across the state. Due to my organization and execution, in 2019, 597 CO hikers signed in to hike on January 1st, logging a total of 1,970 miles.
• Performed extensive calendaring, event set-up, telephone and email support of Assistant Director's daily schedule in supporting Capital, Parks and Trails (CPT) team of 50 colleagues.

Biggest Accomplishment:

Selected to represent CPW and serve on planning team with six parks colleagues to work on year-long planning of the 2019 Rocky Mountain State Park Executive Conference (RMSPEC), hosting 120 park executives from 16 surrounding states (April 29 - May 3, 2019). Utilized Google team drive, sheets and set up forms as event approached to stay on task. Secured venue, invited guests, corresponded as event approached, worked with hotel on daily floor set, meals and AV at hotel. Paid out vendors throughout week. Hosted visitors to two State Park visits each day, and lived at Denver West Marriott for a week, working 16 hour days! We received 100% satisfaction on post-event survey.

Areas of Impact:

• Coordinated meetings for committees, staff meetings, workshops, conferences and special events for the Graduate School
• Suggested and confirmed/ticketed/booked travel arrangements for the Dean’s business travel via Concur

Biggest Accomplishment:

Volunteered to interview and compose news/feature articles on CU graduate students and faculty for monthly submission to the online Graduate School Newsletter (due to background and degree in Journalism/Mass Communications)

Areas of Impact:

• Supported key safety procedures such as as access control, badging, reception desk at 500,000 square foot lab, Emergency Operations Center (EOC), and Central Monitoring Station (CMS) as needed
• Assisted Director, and 40 protective force officers, with minimal oversight and direction, utilizing Sharepoint

Biggest Accomplishment:

Asked to lead badging effort for HSPD-12 directive, rolled out by the Department of Homeland Security, for possibly up to 5,000 DOE employees in future. Granted highest security clearance for NREL Executives to travel to meetings in Washington, D.C.

Areas of Impact:

• Greeted and escorted world-class, international scientists from hotel pick-up, to badging, through security, and finally to appropriate appointments, to return to hotel
• Booked and reimbursed domestic and international travel, via Concur, for one of the largest scientific teams within the Directorate, in a timely fashion

Biggest Accomplishment:

When my colleague had to take a three-month, emergecy medical leave, and she requested that I perform all administrative tasks requested by three additional Center Directors (and their 160 scientists), which included finding and reserving venues, heavy calendaring for all four Directors and VIPs at the Lab, setting up AV equipment/connections in rooms, sending meeting invitations, and ordering and delivering catering on a regular basis.

Areas of Impact:

• Wrote "Survival Guide to keeping deathly allergic son alive"
• Homeschooled youngest son, in all subjects, for four years to prepare him academically and emotionally to return to public high school with a deathly food allergy.

Biggest Accomplishment:

A closer relationship with my son as we both learned so much about History!

Areas of Impact:

• Oversaw daily operations of $6.975M National Science Foundation (NSF)-funded Renewable Energy Materials Research Science and Engineering Center (REMRSEC), and applied significant independent decision-making authority in determining eligible expenditures for the Center.
• Researched and booked local and international flights for Director and all REMRSEC Faculty for Center-related travel

Biggest Accomplishment:

Administered major organizational aspects of the REU program each spring through summer which included: weekly editing the REMRSEC website, secured summer on-campus housing for all student participants, scheduled and organized industrial field-trips for secure locations such as the National Renewable Energy Laboratory (NREL), planned all catering for the 10-week program, and reimbursed all students at REU conclusion.

Areas of Impact:

• Led family organization by establishing business direction and actualizing operational plans to meet goals.
• Reviewed daily financial reports and reconciled accounts to keep information current and accurate.

Biggest Accomplishment:

Became a Mother to two amazing sons!

Areas of Impact:

• Provided extensive communication and scheduling support to VP in managing seven direct reports, with 500+ employees
• Tracked and reconciled incoming new-hires and off-rolls for entire Messaging Organization on a monthly basis, via Excel and PowerPoint presentations

Biggest Accomplishment:
Researched and booked local and international travel arrangements, found meeting locations, and prepared itineraries for weekly travel (often to Japan to develop first camera phone)

Areas of Impact:

• Developed a successful marketing plan to convince employers of the benefits of hiring CSM students as interns through site visits, direct mailings, and building rapport
• Worked with CSM students to edit and prepare resumes and cover letters for potential employers

Biggest Accomplishment:

Solely coordinated all campus details for annual CSM Career Day, hosting 120+ companies on our campus each fall, which included: preparing and mailing company registrations for the event, confirming payment information, publishing and distributing the event guide and news articles, scheduling student ambassadors, setting floor plan in working with decorators, movers and caterers, and troubleshooting any miscommunications with exhibitors during event

Areas of Impact:

• Served as contractual liaison between office of the VPAA and 16 academic departments involved in hiring faculty, which encompassed the evaluation of hiring requests, preparation and execution of employment contracts, and the calculation and verification of salaries.
• Recorded official minutes for Department Heads and Undergraduate Council Meetings on a weekly and monthly basis that were disseminated to the campus at large via e-mail

Biggest Accomplishment:

Organized and orchestrated faculty component of biannual graduation ceremonies, and campus-wide Celebration of Mines