Stephanie Rodriguez
Linden,NJ
Summary
Dynamic and results-driven professional with years of executive administrative experience. Highly motivated, detail-oriented, and organized professional with a proven track record in Administrative Coordination, Project Management, and Recruitment within diverse environments, including business, education, and professional services. Possessing a Bachelor’s Degree in Business Administration from Berkeley College, excelling in relationship building, multitasking, and maintaining exemplary work standards.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Program Support Specialist
Rutgers University
10.2022 - Current
- Coordinates registration of permits for all medical house staff with New Jersey State Board of Medical Examiners in accordance with NJ State statutes and RBHS policies
- Support the preparation of reports, surveys, and other documentation required for accreditation and institutional compliance
- Maintain databases and electronic systems to track resident/fellow demographics, rotations, evaluations, duty hours, and other program-related data
- Assist in the development and maintenance of program policies, procedures, and documentation in compliance with accreditation standards and institutional guidelines
- Coordinate meetings, committees, and working groups related to GME program operations, ensuring agendas are set, minutes are recorded, and action items are followed up on.
- Developed and implemented strategies to streamline office operations.
- Demonstrated strong organizational and time management skills while managing multiple projects.
- Coordinate resident/fellow orientation activities, including orientation sessions, training modules, and introductions to program faculty and staff.
Program Assistant
Rutgers University
09.2019 - 10.2022
- Provide general and administrative support to the Chair’s office in the Department of Medicine
- Coordinate all aspects of incoming paid and volunteer faculty appointments, reappointments, promotions, award of tenure, salary increases, separations, etc
- Process all incoming faculty Form I-9 to comply with the requirements of the United States Government
- Serves as principal liaison with various administrative units of the University such as the Office of Faculty Affairs, the Office of Academic Labor Relations, and Human Resources
- Provide administrative support for the Department’s Career Development Committee (paid faculty) and the Clinical Appointments & Promotions Committee (volunteer faculty) appointments, reappointments, and promotions
- Coordinate and monitor completion of annual faculty performance evaluations for the Department
- Keep abreast of all federal, state, Rutgers’ regulations, laws, and policies as they presently exist and as they change or/are modified
- Schedule and coordinate monthly Department of Medicine CDC meetings, monthly Department of Medicine Tenured Faculty meetings, and quarterly volunteer CAP committee meetings.
Administrative Coordinator
Rutgers Cancer Institute of NJ
01.2016 - 09.2019
- Managed and tracked physician credentialing, expense reports, and coordination of other administrative duties such as monthly reports, purchase orders, and meeting minutes
- Schedule and coordinate faculty hospital on-call list, department meetings, conferences, and travel itineraries
- Enter purchase order and expense management expenses for department faculty
- Provided ongoing communications with patients, families, surgeons, and staff to ensure optimal performance of the surgical practice
- Proficient in IDX, SCM, EMR, ROCS, Marketplace, Expense Management
- Schedule conferences, travel advances, and oversees the coordination of surgical scheduling.
Administrative Coordinator
Datta Endoscopic Back Surgery & Pain Center
10.2015 - 12.2015
- Consolidate data and, or reports submitted by other staff and summarize combined results
- Attended to a variety of administrative details such as keeping informed of departmental/division activities, transmitting information, developing, implementing and interpreting policies and procedures and monitoring day-to-day operations of the functional area to which assigned.
Surgical Coordinator
Hudson Crossing Surgery Center
10.2014 - 07.2015
- Maintained ongoing communication among patients, physicians, and the OR scheduling department, also worked closely with OR director to avoid equipment or supply conflicts
- Performed other essential work-related duties as requested/directed
- Demonstrated the ability to adjust to unexpected changes on the OR schedule to assure that all conflicts get resolved quickly.
Education
Bachelor’s Degree in Business Administration -
Berkley College
Woodland Park, NJ01.2018
Skills
- Proficient in Microsoft Applications (Excel, Word, Outlook, PowerPoint, OneDrive)
- Google Drive, Teams
- Adobe Acrobat Reader DC
- Excellent Communication
- Critical Thinking
- Data Management
- Project Management
- Report Writing
Certification
School Certifying Official- Department of Veterans Affairs
Languages
Spanish
Full Professional
Timeline
Program Support Specialist
Rutgers University
10.2022 - Current
Program Assistant
Rutgers University
09.2019 - 10.2022
Administrative Coordinator
Rutgers Cancer Institute of NJ
01.2016 - 09.2019
Administrative Coordinator
Datta Endoscopic Back Surgery & Pain Center
10.2015 - 12.2015
Surgical Coordinator
Hudson Crossing Surgery Center
10.2014 - 07.2015
Bachelor’s Degree in Business Administration -
Berkley College
School Certifying Official- Department of Veterans Affairs
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