Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Stephanie Simon

Garden City,KS

Summary

Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and confidentiality. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Overview

7
7
years of professional experience

Work History

Office Manager

Wallace Electric, LLC
08.2023 - 05.2024
  • Developed and maintained successful relationships with vendors, suppliers and contractors.
  • Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
  • Organized travel arrangements for executives by researching cost-effective options while accommodating individual preferences.
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
  • Maintained strict confidentiality of all payroll information and records.
  • Reviewed time records for 12 employees to verify accuracy of information.
  • Completed payroll accurately and timely to meet employee expectations.
  • Maintained confidentiality of employee records and payroll information.
  • Updated employee files with new details such as changes in address or salary levels.
  • Prepared bank deposits by compiling data from cashiers, verifying and balancing receipts.
  • Reduced late payment fees by consistently monitoring and reconciling outstanding balances.
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Generated invoices upon receipt of billing information and tracked collection progress.
  • Input financial data and produced reports using QuickBooks.
  • Matched purchase orders with invoices and recorded necessary information.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.

Administrative Assistant

Dick Construction
03.2023 - 07.2023
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.

Grain Accountant

Wind River Grain
07.2022 - 01.2023


  • Ensured accurate tax reporting for the organization through diligent management of grain-related financial records.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Reconciled accounts and reviewed expense data, net worth, and assets.
  • Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
  • Gathered financial information, prepared documents, and closed books.
  • Provided journal entries and performed accounting on accrual basis.

Student Advocate

Holcomb High School
08.2021 - 07.2022
  • Develop strategies with student and teachers
  • Collaborated with teachers to implement accommodations for students with special needs, ensuring equal access to educational opportunities.
  • Participated in ongoing professional development opportunities to stay current on best practices in education advocacy and better serve the needs of all students under my care.
  • Connected students with appropriate resources by maintaining a comprehensive database of available services and supports within the community.
  • Coordinated with school counselors and administrators to identify at-risk students and develop tailored strategies for academic success.
  • Completed home-visits, reports, scanning, paperwork and documentation accurately and in timely manner.

Lead Accounting Administator

Tyson Fresh Meats
03.2017 - 08.2021
  • Process payroll information ensuring compliance and timeliness with payroll policies
  • Work in a diverse cross functional team to ensure various operational reporting information was accurate
  • Perform daily accounts payable functions to reconcile and make multimillion dollars’ worth of payment to cattle suppliers
  • Work with operations team to reconcile daily cattle receivings
  • Communicate with various team members and customers to resolve issues
  • Reconcile computer systems to physical inventories received.
  • Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
  • Completed forms and reports to facilitate admission, transfer or discharge.
  • Coordinated with human resources department to handle payroll and personnel databases.
  • Collected, arranged, and input information into database system.

Education

Associates in applied sciences -

Garden City Community College
03.2016

Skills

  • Excel
  • AR/AP Experience
  • Detail Oriented
  • Data Analysis
  • Account Reconciliation
  • Service Orientated
  • Bookkeeping
  • Accounts Receivable
  • Quickbooks
  • Invoice Processing
  • Bank Statement Reconciliation
  • Accounts Payable
  • Payroll Processing
  • Advanced computer skills
  • Financial Recordkeeping
  • Spreadsheet tracking
  • Payroll Administration
  • Customer Relations
  • Time tracking
  • SAP
  • Attention to Detail
  • Microsoft Office
  • Data Entry
  • Payroll Preparation and Processing
  • Bill Payment and Recordkeeping
  • Cash Management
  • Data Entry and 10-Key
  • Precision and Accuracy
  • Handling Confidential Materials
  • Vendor relationships
  • Critical Thinking

References

  • Kammi Hansen, CFO, Windriver Grain, (620) 290-2980
  • Alex Wallace, Owner, Wallace Electric, LLC (620) 640-2023
  • Belen Torr, Payroll Clerk, Lee & Company CPA’s, (620) 640-7315

Timeline

Office Manager

Wallace Electric, LLC
08.2023 - 05.2024

Administrative Assistant

Dick Construction
03.2023 - 07.2023

Grain Accountant

Wind River Grain
07.2022 - 01.2023

Student Advocate

Holcomb High School
08.2021 - 07.2022

Lead Accounting Administator

Tyson Fresh Meats
03.2017 - 08.2021

Associates in applied sciences -

Garden City Community College

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Stephanie Simon