Stephanie Soto
Project Coordinator
Largo ,FL
Summary
With a proven track record at Prime Air Conditioning & Refrigeration, Inc., I excel in deadline management and team collaboration. Expert in vendor selection and permit acquisition, I've driven project successes and enhanced operational efficiencies. My dependability and organizational skills ensure project milestones are met with excellence, showcasing a commitment to achieving and exceeding objectives.
Overview
2025
2025
years of professional experience
1
1
Certification
Work History
Bid Coordinator & Project Coordinator
Prime Air Conditioning & Refrigeration, Inc.
Clearwater, FL
08.2023 - 10.2024
- Analyzed request for proposals to determine specifications, timeline commitments, deliverables, milestones.
- Analyzed blueprints and other documentation to prepare time, cost and labor estimates.
- Maintained accurate records of all submitted bids, copies of proposal documents, and feedback received from customers.
- Prepared estimates used by management for planning, budgeting and scheduling work.
- Assisted project manager in drafting schedules and related documentation.
- Created project status presentations, and coordinated with vendors to ensure successful completion of tasks.
- Created and maintained documentation, such as permits, submittals, closeouts, and warranties.
- Drove communication within high-performance, cross-functional organization to meet aggressive goals.
Permit Coordinator
Air Quality Control, Inc
St. Petersburg, FL
01.2022 - 08.2023
- Obtain documents from the license holder to facilitate the permit application process.
- Submit applications to municipalities with the correct documentation for the project/permit.
- Obtain all required approvals for permits, and act as a liaison between the company and the client.
- Coordinate with engineers to solve any plan deficiencies, and mitigate permit comments.
- Review any plans issued for correct revision dates and permit details.
- Scheduled appointments to accommodate signing with clients and homeowners for Notices of Commencement.
Outbound Customer Service Representative/Data Entry Lead
One Hour Heating and Air Conditionin
Elk Grove Village, IL
- Check the answering service for after-hours emergency calls.
- Entering and updating clients' information in the database.
- Answering inbound calls and scheduling appointments accurately.
- Process orders and prepare correspondence.
- Upsell protection home service plans.
Dispatcher/ Lead Sales Associate
Thompson Rental Station
Bensenville, IL
- Answered customer requests with information about product availability, shipping information and status updates.
- Scheduled loads according to priority and available equipment.
- Identified customer needs by asking questions and advising on best solutions.
- Developed strategies to increase sales.
- Produced sales documents, finalized deals and filed records.
Education
High School Diploma -
Glenbard East High School
Lombard, IL01-2010
Skills
- Dependability
- Deadline management
- Vendor selection
- Professional demeanor
- Team collaboration
- Task prioritization
- Communication skills
- Organizational skills
- Self motivation
- Legal documents
- Permit acquisition
- City Ordinances Knowledge
- Municipal Procedures
- Multitasking Abilities
Certification
- Notary Public
Timeline
Bid Coordinator & Project Coordinator
Prime Air Conditioning & Refrigeration, Inc.
08.2023 - 10.2024
Permit Coordinator
Air Quality Control, Inc
01.2022 - 08.2023
- Notary Public
Outbound Customer Service Representative/Data Entry Lead
One Hour Heating and Air Conditionin
Dispatcher/ Lead Sales Associate
Thompson Rental Station
High School Diploma -
Glenbard East High School
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