Stephanie S. Zaldivar
Shawnee,KS
Summary
Efficient City Clerk proudly offering many years of experience. Excellent knowledge of the municipal election procedures and state statutes. Adept at maintaining official files and records and overseeing fiscal operations. Skilled in operating modern office equipment.
Overview
25
25
years of professional experience
1
1
Certification
Work History
City Clerk
City of Shawnee – City Clerks Department
Shawnee, USA
12.2018 - Current
- Prepared agendas and attended all City Council and Council Committee meetings, and kept an accurate record of all votes cast.
- Serve as a notary public and issue various permits.
- Assisted in preparing ordinances and resolutions proposed by the governing body for approval, notified the legal organization of meetings, dates, and times, and distributed communications to appropriate parties.
- Prepared and managed city clerk division budget, forecasting necessary funds for staffing, materials and supplies.
- Recorded meeting minutes for distribution to officials and staff members.
- Updated municipal codes and city charter documents.
- Serves as the administrator for the City's Legislative Management System.
- Serves as Freedom of Information Officer to ensure compliance with the Kansas Open Meeting and Open Records Act.
Deputy City Clerk
City of Shawnee – City Clerks Department
Shawnee, USA
10.2015 - 12.2018
- Reviewed, evaluated, and processed all applications for business licenses.
- Assisted in the preparation of municipal ordinances, resolutions, proclamations, contracts, and agreements.
- Created spreadsheets to track data related to departmental operations.
- Provided customer service by responding to inquiries from citizens regarding city services or regulations.
- Compiled monthly reports summarizing departmental activities for review by the City Clerk.
- Responded promptly to telephone calls or emails from constituents seeking assistance from the City Clerk's office.
- Served as notary public and issued various permits and licenses.
- Prepared ordinances, resolutions and proclamations to be executed, recorded, archived and distributed.
- Issued public notification of official activities or meetings to public.
Legal Assistant
City of Shawnee – Prosecutor’s Office
Shawnee, USA
02.2013 - 10.2015
- Drug and Alcohol case liaison, Prepare Criminal diversion documents related to Driving under the Influence (DUI) charges
- Responsible for entering diversions in criminal justice information system
- Point of contact with alcohol and drug evaluation agencies
- Order supplies and send various letters out on behalf of the Prosecutor’s
- Responsible for case preparation and processing of all subpoenas for witnesses and victims in Municipal court trials
- File motions for revocations
- Prepare the paperwork, binding and mailing of case documents related to cases on appeal to the Kansas Court of Appeals
- Check prior criminal history as necessary
- Obtain certified copies of prior incidents related to felony
- Assist with Prosecutor's Office budget
- Process check requests for Prosecutor travel, training and professional dues
- Notarize documents as needed
- Schedule and coordinate mediation for all parties involved
Municipal Court Clerk III
City of Shawnee – Municipal Court
Shawnee, USA
12.2012 - 02.2013
- Processing of all criminal tickets and long form complaints that are to be charged through Municipal court
- Distribute all information from Image Now to different Clerks according to their assigned duties
- Post bonds and process paperwork for Defendants that are arrested on Shawnee warrants
- Scan closed out tickets into Image Now and link to cases in our Court JEMS system
- Process and send to Police Department all Denied Complaints
- Enter and process all Codes Complaints
- Prepare Public Defender docket twice a month
- Electronically submit suspensions and reinstatements for defendant records weekly
- Direct contact with defendants at counter and process their information daily
- Enter Probation files into REJIS weekly
- Balance money drawers individually and balance our total daily deposit
Police Records Technician II
City of Shawnee – Police Department
Shawnee, USA
01.2002 - 12.2004
- Responsible for all police officer report submission and correction to ensure proper information was being reported to the State as required
- Distribute all mail that came into Records by officers and detectives, made copies as needed, and sent to appropriate divisions
- Submit information/statistics to the State on a monthly basis
- Fulfill requests from defendants/Attorneys as needed
- Open daily mail as needed and distribute
- Enter accident tickets, courtesy warning, Field Interview Cards, and Courtesy warnings into PRMS
- Perform record checks using PRMS, and or Microfilm
Police Dispatcher
City of Shawnee – Police Department
Shawnee, USA
05.1999 - 01.2002
- Responsible for all 911 calls, emergency and non-emergency calls that come into the police department through Dispatch
- Route appropriate calls to appropriate agencies or dispatch police officers as needed
- Made sure police officers were given all the updated information needed to ensure safety as they arrived on the call
- Entered and validated information that was listed in NCIC
- Ran subjects through ALERT and NCIC to check for any warrants or previous criminal history, and relayed that information to officers
Education
Bachelors - Liberal Arts, Criminal Justice
University of Missouri - Kansas City
05.2016
Skills
- Professional correspondence
- Problem-solving abilities
- City ordinances knowledge
- Legal Compliance
- Multitasking
- Document Management
- Records Management
- Reliability
- Document Preparation
- Database updates
- Professionalism
- Task Prioritization
- Teamwork and Collaboration
Certification
- REJIS
- NCIC
- Administrative Assistant
- Notary for State of Kansas
- Municipal Court Clerk Certification
- Leadership Certification 2012
- TAC for REJIS
- Certified Municipal Clerk (CMC)
- Emerging Leaders Academy
Timeline
City Clerk
City of Shawnee – City Clerks Department
12.2018 - Current
Deputy City Clerk
City of Shawnee – City Clerks Department
10.2015 - 12.2018
Legal Assistant
City of Shawnee – Prosecutor’s Office
02.2013 - 10.2015
Municipal Court Clerk III
City of Shawnee – Municipal Court
12.2012 - 02.2013
Police Records Technician II
City of Shawnee – Police Department
01.2002 - 12.2004
Police Dispatcher
City of Shawnee – Police Department
05.1999 - 01.2002
Bachelors - Liberal Arts, Criminal Justice
University of Missouri - Kansas City
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