Stephanie Trombley
Easthampton,MA
Summary
Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. A Dependable and quick-learning team player with effective communication and organization skills. Hardworking and passionate job seeker with strong organizational skills eager to secure Executive Assistant position. Ready to help team achieve company goals. A thorough team contributor and multi-tasker, carrying out multiple job descriptions at once. Uses independent decision-making skills and sound judgment to positively impact company success. Driven and resourceful administrative professional with 4 years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
2
2
years of professional experience
Work History
Bookkeeper
Providence Ministries for the Needy
03.2023 - Current
- Maintained and processed invoices, deposits, and money logs.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Posted daily receipts and payments in accordance with corporate protocols.
- Assisted with budget preparation and monitoring, contributing to better expense control.
- Input financial data and produced reports using Quickbooks.
Executive Assistant
Providence Ministries for the Needy
05.2022 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Assisted in the planning and execution of 12+ fundraising events over the course of 5 years, resulting in hundreds of thousands of dollars raised.
- Achieved efficiency and streamlined productivity through training staff in the implementing of a new database system.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Contributed to budget management by tracking expenditures and identifying cost-saving opportunities.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Filed paperwork and organized computer-based information.
- Took notes and dictation at meetings.
- Volunteered to help with special projects of varying degrees of complexity.
- Screened personal and business calls and directed to appropriate party.
- Maintained positive donor relationships through excellent interpersonal and customer service skills.
- Ran social media platforms, keeping them up to date and relevant.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Helped with special projects and initiatives to increase revenue, optics or programming with the Executive Director and Committee Members.
- Managed acknowledgement letter process, mailing thank you letters in a timely manner.
Education
High School Diploma -
Calvary Baptist Christian School
Easthampton, MA06.2007
Skills
- Schedule/calendar management
- Communications support
- Donation tracking
- Payroll Processing
- Advanced computer skills
- Spreadsheet tracking
- Expense Tracking, Spreadsheet Tracking, and Inventory Tracking
- Exceptional organization
- MS Office expert
- Customer Relations
- Superior attention to detail
- Data Entry
- Quickbooks
- Extensive non-profit experience
Timeline
Bookkeeper
Providence Ministries for the Needy
03.2023 - Current
Executive Assistant
Providence Ministries for the Needy
05.2022 - Current
High School Diploma -
Calvary Baptist Christian School
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