Summary
Overview
Work History
Education
Skills
Timeline
Generic

Stephanie Vallejo

Houston

Summary

Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.

Overview

8
8
years of professional experience

Work History

Project Coordinator

Southwest Surplus Inc
02.2024 - Current
  • Kept projects on schedule by managing deadlines and adjusting workflows.
  • Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
  • Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Created job files for each project and maintained current data in each file.
  • Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
  • Managed budgets effectively, ensuring resource allocation was optimized for maximum project success.
  • Maintained database and spreadsheets with accurate inventory and status.
  • Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
  • Responded to requests for information to inquiring parties.
  • Tracked hours and expenses to keep project on task and within budgetary parameters.
  • Kept corporate and client information confidential, adhering to data safety measures.
  • Signed contracts with vendors and suppliers, securing favorable terms.

Project Engagement Professional

Robert Half Talent Solutions; Meriplex Communications, Aldine ISD
  • Managed simultaneously all project contracts, billing, invoicing, collections for multiple projects nationwide
  • Create proposals
  • Run weekly payroll
  • Process and enter checks for payables
  • Leave balances management
  • Create off-cycle payroll to correct system errors
  • Audit employee profiles with personal information, job titles, benefits and direct deposit
  • Populate and distribute accurate data for company census
  • Meet with other departments to ensure all project status updates are communicated
  • Timely turnarounds on projects assigned
  • Assist with onboarding process

Accounting Manager

CMGA
  • Daily management of reconciliations for the four business’s banking accounts in QuickBooks and Oakwood Software
  • Managed daily accurate journal entries
  • End of month reconciliation of the four business’s banking accounts in QuickBooks and Oakwood Software
  • Upload reports to Positive Pay daily
  • Final approval to complete underwriting cancellations
  • Approve and issue refund checks daily
  • Approve and issue commission checks monthly

Payroll Administrator

CTCIA
  • Managed 300+ employees’ time keeping and payroll profiles
  • Managed all 300+ employees time entries across multiple states for bi-weekly payroll
  • Managing, implementing and consulting with HR to ensure best payroll practices to improve efficiency
  • Run and distribute Man Hour Reports after each payroll run to company Directors and VP’s
  • Managed per diems, reimbursements as well as travel expenses, paid bi-weekly
  • Managed a timely responsive payroll email inbox the included but was not limited to questions concerning payroll, deductions and accruals
  • Implementing new payroll system from PaySphere to UKG

Accountant/Office Manager

G-TEX Construction, LLC
01.2018 - 01.2021
  • Managed 15 staff payroll for salary, labor, reimbursements, benefits and bonuses through ADP
  • Manage all profit and loss functions
  • Analyze and enter accurate data for journal entries into Sage Contractors as well as Excel to assure General Ledgers
  • Managed and reconciled the four business’s bank accounts
  • Manage cash flow
  • Analyze and resolve unexpected invoice matters
  • Liaison on company’s behalf with business loan investor to communicate company needs in order to request and collect investor payment
  • Code invoices to job numbers and cost codes
  • Manage all cost of goods
  • Review and analyze all job cost
  • Maintain all company files
  • Approve, pay and expense all account payables through Sage Contractors
  • Initiated weekly sales goals to maintain relationships with contractors
  • Deliberate with project management staff to ensure proper procedures that comply with accounting
  • Call contractors with intent to collect payment for pending accounts receivable invoices

Education

Associates - Business Management

Lonestar College
Houston, TX

Skills

  • Experienced notary public in Texas
  • Oracle system administration
  • Skilled in QuickBooks financial management
  • Experience with Sage 100 Contractors software
  • Proficient in payroll solutions and integrations
  • Strong focus on accuracy
  • Analytical skills
  • Strong communication skills in both verbal and written forms
  • Ability to prioritize tasks efficiently
  • Fluent in English and Spanish
  • Strong technical skills
  • Skilled in Microsoft Office tools

Timeline

Project Coordinator

Southwest Surplus Inc
02.2024 - Current

Accountant/Office Manager

G-TEX Construction, LLC
01.2018 - 01.2021

Project Engagement Professional

Robert Half Talent Solutions; Meriplex Communications, Aldine ISD

Accounting Manager

CMGA

Payroll Administrator

CTCIA

Associates - Business Management

Lonestar College

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