Stephanie Holpp
Albuquerque,New Mexico
Summary
16+ years of Construction Accounting experience/Senior Accountant/Accounting Manager/Branch Administrator/Bookkeeper/Project Management/Human Resources/Technical Analysis Data Oversight Collaborator/Team Player/Detail Oriented/GAAP Compliance
Overview
7
7
years of professional experience
Work History
Senior Accountant/Assistant Controller
Engineered Environments LLC
01.2020 - Current
- Maintain the general ledger with meticulous attention to detail, ensuring accurate recording of financial transactions, journal entries, and credit card and bank reconciliations, ensuring compliance with GAAP accounting principles and regulations
- Proven track record of identifying and resolving discrepancies, ensuring accurate financial reporting and compliance
- Managed all aspects of project accounting for multimillion-dollar construction projects, overseeing budgets, financial analysis, job costing, certified payroll, and accuracy of payroll processing
- Expertly handle accounts payable responsibilities, including invoice processing, vendor management, and timely disbursement of payments, ensuring accurate recording and adherence to payment terms
- Responsible for setting up vendor files, processing credit applications, and collecting necessary documentation such as W-9 forms and other pertinent information
- Assisted in creating/submitting AIA (American Institute of Architects) Contract/Customer Pay Application(s), performing billing of over 5,500,000.00 per fiscal year
- Demonstrated expertise in payroll management, including oversite processing accurate and timely payroll for employees while ensuring compliance with applicable tax laws and regulations
- Proficient in handling complex payroll tasks, such as calculating wages, deductions, withholdings, and generating payroll reports, with expertise in compliance with prevailing wage requirements and government regulations
- Thorough understanding of tax liabilities related to payroll, including federal, state, and local taxes, and a proven track record of accurately calculating and remitting payroll taxes weekly, quarterly, and annually
- Completed all necessary reporting to remain in compliance with NM Taxation & Revenue Department, i.e., gross receipts tax, state withholding, and licensing
- Maintains job and contract files with all pertinent paperwork i.e., contract documents/purchase order approvals, change orders, AIA Pay Applications, supplier listings, lien waivers, certificates of Insurance, and other pertinent documentation
- Independently designed and spearheaded the end-to-end implementation of a robust construction accounting inventory module and process, displaying strong project management and technical expertise
- Developed and implemented streamlined procedures and protocols for inventory control, resulting in a 20% reduction in waste and improved cost control
- Trained personnel in all processes within the accounting department, including individuals recruited at higher positions within the organization.
Branch Administrator II
American Fence Company Inc
09.2016 - 12.2019
- Responsible for all local accounts receivable and billing processes including, entering invoices into J.D
- Edwards/Oracle (JDE) system and creating/submitting AIA (American Institute of Architects) Contract/Customer Pay Application(s), performing billing of over 3,500,000.00 each fiscal year
- Conducted cash reconciliation including verifying check information, and collecting C.O.D
- Monies, prepared, and deposited checks/cash, retrieved credit card batch settlement, posted payments cash/check/credit card batches in JDE, created deposit summaries, and prepared/distributed daily cash balancing packets
- Managed collection activities including running aging reports, making collection calls, and organizing weekly meetings with the Branch Manager and Sales Associates in pursuit of reviewing collection information, in accordance with collection procedures
- Maintained job and contract files with all pertinent paperwork i.e., Contract, credit approval, contract/purchase order approval, change orders, quotes, materials issuing, sub addendum, preliminary notices, billing, and recap sheets
- Prepared and filed preliminary notices, per procedure, as needed
- Approved and assigned Report of Order (R.O.) number to incoming and existing projects by obtaining manager approval/customer signatures and approval from Corporate Credit Manager and Contracts Administrator, verifying all paperwork is submitted
- Keyed daily and monthly inventory into JDE for all incoming/outgoing temporary fencing material
- Prepared lien waivers for the Manager’s signature and ensured all paperwork was submitted to the corporate office within designated time frames
- Provided support for Human Resources with new hire processes, employment, new hire training, and safety training.
Education
Bachelor of Accounting - Business Administration -
University of New Mexico
Albuquerque, NM05.2024
Associate in Arts (A.A.) - Business Administration -
Central New Mexico Community College
Albuquerque, NM12.2022
Certification - Health, Wellness, and Public Safety -
Central New Mexico Community College
Albuquerque, NM12.2022
Associate in Science (A.S.) - Integrated Studies -
Central New Mexico Community College
Albuquerque, NM08.2022
Certification - General Business -
Central New Mexico Community College
Albuquerque, NM08.2019
Skills
- Construction Accounting Software
- Communication & Interpersonal Skills
- Corporate Taxation & Licenses
- Financial Reporting/Analysis
- Job Costing/Budgeting & Forecasting
- Team Player
- Detailed Oriented
- GAAP Compliance
- Accounting Processes
- Certified Payroll Professional (CPP)
Accomplishments
- Accountant with 16 years of extensive experience in managing financial operations within the construction industry.
- Computer applications such as Banner, Epic Enterprises, Sirius GT, Foundation, QuickBooks, J.D Edwards, NMDOT, Sandia National Labs, LCP Tracker, Textura, E-Builder, Procore, and Dropbox
- Successfully implemented a new inventory management module, Prepared standardized inventory management procedures, and conducted training sessions for staff members.
- Awarded letters of promotion from PNM (2006), Rodgers Plumbing & Heating (July 2011), American Fence Company (September 2017), and Engineered Environments LLC (August 2021)
References
References Available upon request.
Timeline
Senior Accountant/Assistant Controller
Engineered Environments LLC
01.2020 - Current
Branch Administrator II
American Fence Company Inc
09.2016 - 12.2019
Bachelor of Accounting - Business Administration -
University of New Mexico
Associate in Arts (A.A.) - Business Administration -
Central New Mexico Community College
Certification - Health, Wellness, and Public Safety -
Central New Mexico Community College
Associate in Science (A.S.) - Integrated Studies -
Central New Mexico Community College
Certification - General Business -
Central New Mexico Community College
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