Stephanie A. James
Orange City,FL
Summary
Multi-talented Project Coordinator with ten years of Home Building Industry experience successful at taking on diverse project tasks to meet tight deadlines. Hands-on and analytical problem solver. Provides excellent communication, planning and decision-making skills.
Overview
10
10
years of professional experience
Work History
Project Coordinator
David Weekley Homes
Orlando, Florida
08.2019 - Current
- Served as on-site support of the Project Manager, builders and sales teams.
- Process sales contracts, manage and apply for various permits and interact with local municipalities.
- Maintain electronic files for each home, create starts and closing packages for all new home buyers.
- Pay invoices, utility bills and monitor overhead expenses for the project.
- Facilitate the proper hiring process, coordinate meetings and team events.
- Collaborated with senior leadership on strategic planning initiatives related to future projects.
- Contributed ideas towards process improvements that would increase efficiency or productivity levels.
Staffing Coordinator
American Builders Supply Inc.
Sanford, Florida
11.2018 - 08.2019
- Design and implement overall recruiting strategy.
- Develop and update job descriptions and specifications.
- Prepare recruitment materials and post open positions to boards, newspapers, and colleges.
- Source and recruit candidates by utilizing databases, social media and recruiting events.
- Screen candidate’s resumes and applications, interview and onboard new employees.
- Developed job postings, tracked applicants through applicant tracking system, and coordinated onboarding paperwork.
- Reviewed resumes submitted by applicants against job requirements.
Adminstrative Manager
American Builders Supply Inc.
Sanford, Florida
08.2017 - 11.2018
- Manage window scheduling, installation and invoicing departments.
- Work directly with installers, estimators, sales and account managers to ensure proper installation of windows and sliding glass doors, on schedules determined by superintendents, customer portals such as Build/SupplyPro, ITK, CSME, and manufacturer’s delivery dates.
- Prepared regular progress reports to track budget expenditures, workflow, and performance metrics.
- Coordinated with staff to ensure deadlines were met in a timely manner.
Service & Warranty Manager
American Builders Supply Inc.
Sanford, Florida
06.2015 - 01.2016
- Receive and manage multiple install and service / warranty requests through email and phone in a fast-paced environment.
- Communicate with both internal and external customers.
- Determine if requested work is billable to the builder and follow up to obtain payment.
- Create purchase orders to pay subcontracted installers based off material orders and vet for correctness.
- Assist with submitting weekly invoices from subcontractors to Accounts Payable dept. by deadline.
- Monitored warranty costs and negotiated with vendors to reduce expenses.
- Developed and implemented procedures for processing warranty claims efficiently.
- Provided technical support to customers regarding product warranties.
Accounts Payable/Receivable Associate
Cwi Maintenance
Deland, Florida
04.2014 - 06.2015
- Responsible for sending out work orders to retail maintenance technicians for eight companies.
- Process invoices by corresponding with technicians and their companies to make sure the correct paperwork is received.
- Coordinate scheduling of jobs, and employees. Payroll and new hire paper work for a 20-employee office.
- Reviewed invoices for accuracy and completeness prior to entering into system.
- Maintained accurate records of all payments, receipts, and account balances.
Education
Associate of Science -
Delta Community College
Skills
- Knowledge of both Microsoft and Adobe software
- Background in sales and customer service
- Detail Orientated
- Ability to relate to individuals from diverse ethnic, cultural and socioeconomic backgrounds and to work with them in a fair, supportive and cooperative manner
- Excellent leadership skills with demonstrated abilities to resolve problems, to understand the importance of structure, and to complete critical tasks in a timely manner
- Permit Processing
- Billing And Invoicing
- Hiring And Recruitment Knowledge
- Meeting Coordination
- Project Coordination
Timeline
Project Coordinator
David Weekley Homes
08.2019 - Current
Staffing Coordinator
American Builders Supply Inc.
11.2018 - 08.2019
Adminstrative Manager
American Builders Supply Inc.
08.2017 - 11.2018
Service & Warranty Manager
American Builders Supply Inc.
06.2015 - 01.2016
Accounts Payable/Receivable Associate
Cwi Maintenance
04.2014 - 06.2015
Associate of Science -
Delta Community College
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