Stephanie C. Gilchrist
Pleasantville,New Jersey
Summary
Detail-oriented and highly organized Accountant with over 25 years of experience maintaining accurate accounting information for large-scale financial organizations. Strong ability to handle multiple projects simultaneously. Committed to ensuring the highest degree of accuracy as a team player.
Overview
29
29
years of professional experience
Work History
Accountant
City of Pleasantville
01.2013 - Current
- Review State of New Jersey Pension & Benefit system updates to disseminate to department heads
- Reconcile bank accounts to General Ledger and assist CFO with adjustments to Revenue and Budget accounts as needed
- Set-up new accounts in Edmond’s accounting system when new projects are approved
- Prepare Discharge of Mortgage for prior year grant programs
- Develop procedure for accounting for return checks being properly recorded in Edmonds
- Revised procedure for Chapter 48 health insurance between Finance and Personnel departments
- Certify all Pension enrollments, retirements and review with State of New Jersey any questions and /or changes when necessary
- Prepare annual Miscellaneous and NEC 1099 forms and submit to I.R.S and State of New Jersey
- Review end of year adjustments suggested by Auditors make the necessary changes to Edmonds
- Computerized Utility bills in Finance Department and Cash receipts spreadsheet in City Clerk office to save man hours
- Recorded in the State of New Jersey system (S.A.G.E.) U.E.Z and Police grants
- Prepared quarterly I.R.O.C for pensions
- Identify and resolved internal financial discrepancies
- Maintained up-to-date knowledge on professional accounting standards to manage financial recordkeeping.
- Prepared bi-weekly payroll when needed
- Set-up weekly with bank for Armored car pick-up from Tax Collector’s office to save man-hours.
- Reconciled monthly statements, invoices and expense accounts, keeping records accurate, and current.
- Coordinated with departments to enforce compliance with financial regulations and standards.
- Liaised with financial institutions to secure project funding and optimize financial resources.
- Complete journal entries, reconciliations, and account analysis.
Accountant-Urban Enterprise Zone (UEZ)
City of Pleasantville
01.2008 - 01.2012
- Reconcile 25 grants monthly ($29M) preparation of Administrative budget( $.5M)
- Tracking the cash receipts and disbursements in Bank accounts totaling ($15M)
- Monthly and reconciling loan balances to the books
- Financial analysis of various projects.
Accounting Specialist
City of Pleasantville
01.2003 - 01.2007
- Assist Chief Financial Officer in all financial reporting for the City of Pleasantville
- Evaluate and negotiate contracts for cost saving
- Develop financial policies and procedures consistent with government auditing standards and coordinate annual audit
- Analyze daily cash flow and prepare bond analysis
- Responsible for monthly cash reconciliations and tracking $10 million capital assets
- Assist departments in operating budget preparation.
Accountant
Flagship Resort Hotel
01.2002 - 01.2003
- Responsible for developing accounting policies and procedures
- Responsible for computerizing manual inventory system.
Controller
MFP Fire Protection Company
01.2000 - 01.2002
- Responsible for upgrading a manual accounting system to a Windows 2000 environment
- Evaluated, selected, and coordinated installation of a new job cost accounting system
- Implemented a computerized cash management system that allowed financial analysis at a glance
- Responsible for developing policies and procedures and training staff on system operation
- Prepared monthly financial statements, budgets, sales tax, and payroll tax returns quarterly.
Controller
Recovery Services of New Jersey
01.1996 - 01.2000
- Responsible for all financial operations of the hospital facility
- Developed and implemented policies and procedures consistent with G.A.A.P
- Negotiated contracts and upgraded One-Write accounting system to Peachtree system
- Responsible for supervising the payroll, accounts payable, accounts receivable, plant operations, environmental, dietary, information management/medical records departments
- Designed and implemented a physician billing system utilizing ICD-9 and CPT codes
- Responsible for all budget preparation and analysis
- Assisted in successfully obtaining JCAHO certification and passing DYFS inspections
- Assisted the Human Resources department in the administration of the company 401k plan.
Education
Bachelor of Business Administration-Accounting -
Temple University
Philadelphia, PA05.1979
Skills
- Power Point
- Word
- Windows
- Edmonds Accounting System
- QuickBooks
- Excel proficiency
- Financial Analysis
Timeline
Accountant
City of Pleasantville
01.2013 - Current
Accountant-Urban Enterprise Zone (UEZ)
City of Pleasantville
01.2008 - 01.2012
Accounting Specialist
City of Pleasantville
01.2003 - 01.2007
Accountant
Flagship Resort Hotel
01.2002 - 01.2003
Controller
MFP Fire Protection Company
01.2000 - 01.2002
Controller
Recovery Services of New Jersey
01.1996 - 01.2000
Bachelor of Business Administration-Accounting -
Temple University
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