STEPHANIE M. RYBICKI

• Proactively communicate with Project Managers and Sponsors, regarding contract documents, purchase orders, change orders and other contract modifications

• Analyze project reports and project setup for completeness and work with appropriate parties to resolve any outstanding issues

• Be an active participant in monthly project reviews. Identify projects that are not performing to goal and work with Project Managers and Sponsors to implement tactics to improve performance

• Develop and generate weekly, monthly and quarterly project management reports, including, but not limited to, burn rate reports, utilization reports, project summaries and earned value reports

• Ensure Project Managers and Sponsors obtain the necessary change orders prior to the exhaustion of the existing purchase order

• Led all phases of projects from vendor selection, requirements gathering, implementation, and operations handoff
• Identified and analyzed systems requirements and defined project scope, requirements, and deliverables for up to 10 projects concurrently
• Managed task lists and action items, followed up with key executive stakeholders and project resources (network and infrastructure); ensured tasks across all projects were on track
• Created and planned communication deliverables for solution rollout; email, newsletters, and live media
• Supported and assisted with the implementation of new and existing project delivery policies and procedures. Made recommendations to help with process efficiencies
• Managed and maintained project artifacts; ensured files were updated and accessible to project team
• Organized, scheduled and led stakeholder meetings including preparation of meeting documentation and follow-up on action items and decisions

• Provided communication and leadership for the internal project team regarding the health of the project (up to 25)
• Created, managed, and distributed daily/ weekly status updates
• Led weekly calls with customers to review project status, provided updates and discussed next steps to meet milestone dates
• Assisted in the coordination of all resources across multiple departments (sales, development and delivery) necessary to complete projects
• Notified the necessary parties regarding changes, abnormalities, and variances for each project; including issues that may affect the timeline or budget of a project
• Identified plans with resources to overcome obstacles that may put the project at risk

• Led the implementation of Netsuite OpenAir project. Gathered requirements from internal teams (VP of Client Success, PMO, Account Management, Design Services) to build the resource management tool
• Ensured project elements moved along seamlessly through the defined workflow from start to completion, includes establishing new processes based on the appropriate methodologies
• Proactively communicated with the PMO and design team regarding associated web design and development tasks, status and risk points
• Communicated to senior management regarding performance KPI's, issues, bottlenecks, risks and utilization
• Managed interdepartmental project components associated to larger multifunctional, client projects with various priorities and timelines within a Software-as-a-Service (SaaS) environment servicing over 700 clients
• Central point of contact for Client Services organization regarding project status, product queue and task prioritization
• Gatekeeper for all creative tasks being submitted, ensured all required elements were included, and timeline expectations were reviewed and fit within the current backlog

• Scheduled and launched interactive advertising campaigns using the ad serving system (DART)
• Worked with internal teams to collect creative assets, troubleshoot technical issues, and implement media creative
• Modified Flash files, HTML, and third-party tags to ensure ad server compatibility, technical specifications and test/QA creative as necessary
• Proactively investigated issues (delivery discrepancies, billing disputes, technical issues) with agencies, third-party platforms, and/or internal parties and provided resolutions to these issues
• Worked closely with Account Executives and Ad Operations to communicate changes to campaigns, technical issues, launch delays, de-activations, delivery issues, billing issues, optimization suggestions, etc