Summary
Overview
Work History
Education
Skills
Timeline
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Stephany Dominguez

CA

Summary

Professional administrator with proven ability to streamline operations and enhance productivity. Adept at coordinating teams, managing resources, and driving projects to successful completion. Strong focus on collaboration, problem-solving, and adapting to changing needs. Skilled in office management, strategic planning, and effective communication.

Overview

11
11
years of professional experience

Work History

Administrator/Executive Assistant

Cal-Max Transport
01.2021 - Current
  • Support the CEO
  • Handle sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
  • Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Coordinate employee travel, flights, ground, hotel and itineraries, both domestic and international.
  • Process travel expenses and reimbursements for executive team and senior management group.
  • Maintain personnel records and updated internal databases to support document management.
  • Organize workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
  • Generate bills of lading, freight invoices, and delivery receipts, while maintaining records of all transactions and deliveries. Managed human resources functions, including hiring, onboarding, and employee evaluations for optimal team performance.
  • Coordinate company events and meetings to foster teamwork and boost employee morale.
  • Streamline invoice processing, reducing average payment turnaround time.
  • Maintaine overall safe work environment with employee training programs and enforcement of safety procedures.

Administrative Assistant

ConsumerTrack Inc.
02.2019 - 09.2020
  • Supported Human Resources team, Talent Acquisition team, and Office Management.
  • Coordinated and scheduled all company's meetings, interviews, and appointments (on-site & off-site)
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.


Parent Engagement Specialist

Alliance Dr. Olga Mohan High School
04.2014 - 02.2019
  • Managed and analyzed student attendance and punctuality records.
  • Collaborated with parents and students to develop strategies for improving attendance.
  • Ensured accurate data entry and maintained comprehensive administrative documentation related to attendance initiatives.
  • Coordinated events and ceremonies to promoted community recognition of parents and volunteers.
  • Co-led the studentship afterschool program, including weekend trainings, competitions, and marathons.
  • Directed program activities and providing opportunities for family involvement.

Education

Bachelor of Science - Sociology

California State University, Dominguez Hills
Carson, CA
06-2018

Skills

  • Customer service
  • Strong problem solver
  • Event Planning
  • Recruiting
  • Data entry
  • Schedule & calendar planning
  • Administrative support

Timeline

Administrator/Executive Assistant

Cal-Max Transport
01.2021 - Current

Administrative Assistant

ConsumerTrack Inc.
02.2019 - 09.2020

Parent Engagement Specialist

Alliance Dr. Olga Mohan High School
04.2014 - 02.2019

Bachelor of Science - Sociology

California State University, Dominguez Hills

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Stephany Dominguez