Stephen Hirai

• Administers the comprehensive District Procurement Card (PCard) Program, managing over 500 procurement cards across 85+ locations.
• Manages and advises all facets of the procurement process, including procurement method, procurement thresholds/limits, contract adherence, and payment method, in accordance with applicable federal, state, and local laws, policies, and procedures.
• Continuously reviews, develops, recommends, and implements District procurement policies, methodologies, and procedures to ensure compliance and maintain the integrity of the public procurement process.
• Serves as an internal expert on all matters pertaining to procurement and contract administration, providing guidance to District staff and key leadership on purchasing rules, guidelines, and public contracting laws.
• Develops training content and job aids to support District staff on procurement processes, including PCards, POs, solicitations, and contracts.
• Enforces PCard and procurement policies and procedures, addressing infractions for cardholders and approvers, and facilitating the Infraction Review Committee (HR, Accounting, Purchasing, and Contracting).
• Manages the District eCommerce internal platform, the associated cooperative contracts, and the District's eCommerce vendor relationships.
• Collaborates cross-functionally with departments: Contracts, PO, Grants, AP, and IT UEM teams to streamline purchasing processes and resolve issues.
• Supervises the PCard Accountant, ensuring compliance to rules and procedures, and meeting audit requirements

• Administered the District PCard Program, managing 400+ procurement cards for 85+ locations.
• Created and implemented procedures for PCard usage, and developed compliance criteria and discipline paths for non-compliance.
• Created training materials, online courses, and provided one-on-one training sessions.

• Administered the District PCard Program, managing 300+ procurement cards for 85+ locations.
• Created and implemented procedures for PCard usage, and developed compliance criteria and discipline paths for non-compliance.
• Created training materials, online courses, and provided one-on-one training sessions.

Facilitated formal solicitations exceeding $100,000, including RFPs and Invitations to Bid.

Advised school district employees on contract and solicitation-related issues.

Administered District Procurement Card Program, overseeing 300+ procurement cards across 85 locations.

Analyzed contracts for compliance and completeness prior to Deputy Clerk review for contracts up to $100,000.

Created and implemented processes based on new District procurement regulations.

Facilitated meetings on procurement procedures, P-Card management, and contractor/vendor coordination.

Maintained in-house contract tracking and procedures using Access databases.

Produced employment tests and scoring matrices to support HR functions for various department positions.

• Created and implemented processes based on new District procurement rules, including formal solicitations and contract approvals.
• Developed and supported formal solicitations, securing a six-year Telecommunication Services Conversion contract valued over $1,000,000.
• Analyzed contracts up to $100,000 for compliance with contracting regulations.
• Shadowed department staff to gain knowledge of POs, procurement cards, solicitations, and contracting.

• Monitored daily electronic transactions and electronic data interchanges for vessels and rail cars.
• Corrected over 300 errors daily, ensuring data integrity and accurate views of inbound and outbound shipments for customers worldwide.

• Assisted over 25 customers on a daily basis with acquisition and configuration of HP computer products.

• Collaborated with production, logistics, packaging, order processing, and accounting departments to fulfill foreign office orders (10,000+ lbs of product) and manage forecasts (100,000+ lbs of product per region).