Stephen McDermott

● Full-cycle Accounts Payable Management: Demonstrated expertise in overseeing the entire accounts payable process, from invoice receipt to payment disbursement, ensuring accuracy and adherence to company policies and procedures.

● Impeccable Data Processing Skills: Proven track record of maintaining exceptional accuracy in processing financial data, contributing to the integrity of financial records and reports.

● Proficiency in JDEdwards Software: Extensive experience and proficiency in utilizing JDEdwards software or similar accounting platforms to streamline accounts payable tasks and enhance operational efficiency.

● Collaborative Team Player: Adept at fostering strong collaborative relationships with colleagues to obtain necessary documentation for timely processing of vouchers and resolving billing discrepancies efficiently.

● Vendor Relationship Management: Daily engagement with external vendors to address billing inquiries, resolve issues, and maintain positive vendor relationships, ensuring smooth transactional processes.

● Payment Processing Expertise: Skilled in processing weekly ACH payments and biweekly check runs, ensuring timely and accurate disbursement of funds while adhering to payment schedules.

● Accounts Monitoring and Maintenance: Diligently monitor accounts to ensure current status, promptly identifying and addressing any discrepancies or outstanding issues to maintain financial accuracy and compliance.

● Cash Management and Refunds Processing: Proficiently handle cash receipts within the AP system, process voids, and efficiently manage customer refunds, contributing to seamless financial transactions and customer satisfaction.

• Primary Point of Contact: Serve as the central contact for all matters pertaining to Accounts Payable, ensuring efficient communication and resolution of inquiries.
• A.P. Email Management: Diligently monitor and manage the Accounts Payable email account, promptly addressing and actioning incoming requests and inquiries.
• Full-Cycle Accounts Payable Management: Oversee the entire accounts payable process, from invoice receipt to payment disbursement, ensuring accuracy and compliance with organizational policies and deadlines.
• Documentation and Authorization: Obtain and verify proper documentation and authorization from various departments across the organization, accurately coding expenses to the appropriate general ledger accounts prior to disbursement.
• Expense Reimbursement Management: Utilize Expensify, an online app-based software, to manage and process employee expense reimbursements efficiently.
• Confidential Information Handling: Handle highly sensitive and confidential information in a deadline-driven environment with discretion and professionalism.
• Collaborative Work: Collaborate closely with colleagues while also demonstrating the ability to work independently and manage multiple tasks and projects simultaneously with minimal supervision.
• Vendor Database Management: Maintain and update the vendor database and files to ensure accuracy and completeness of vendor information.
• Software Proficiency: Possess proficiency in Microsoft Excel and Sage software for effective data management and reporting.
• Audit Support and Financial Projects: Provide assistance with annual audits, 1099 processing, and various financial projects as required.
• Additional Accounting Support: Offer additional support to the accounting team as needed to ensure the smooth functioning of departmental operations.

• Process Improvement: Implemented new systems and procedures to enhance efficiency in student billing operations, streamlining processes for improved accuracy and effectiveness.
• Accounts Receivable Management: Managed accounts receivable, aging reports, and records for a student population of over 1100 using Blackbaud Financial Edge software.
• Effective Communication: Demonstrated excellent interpersonal and communication skills in face-to-face interactions, written correspondence, and phone conversations, providing responsive and helpful support to students and families.
• Tailored Payment Plans: Supported families year-round by customizing payment plans to accommodate their financial circumstances, ensuring equitable access to educational services.
• Financial Analysis: Conducted complex account analyses using various reporting methods to monitor aging accounts and address delinquent payments proactively.
• Billing Statement Processing: Produced and distributed monthly billing statements accurately and in a timely manner to ensure transparency and accountability in financial transactions.
• Proficiency in Tuition Management Systems: Proficient in utilizing web-based tuition management systems such as Smart Tuition and FACTS Tuition Management to facilitate efficient payment processing and management.
• Deadline-Driven Multitasking: Managed multiple tasks concurrently in a fast-paced office environment with strict deadlines, prioritizing workload effectively to meet organizational objectives.
• Software Proficiency: Demonstrated proficiency in Microsoft Excel and Word for data analysis and documentation, as well as in Google Drive Apps (Sheets, Docs, Forms) for collaborative work and file management.
• First Point of Contact: Served as the initial point of contact for inquiries directed to the Business Office, providing prompt and courteous assistance to internal and external stakeholders.

Accounts Payable Specialist

• Full-Cycle Accounts Payable Processing: Managed the complete accounts payable cycle, including processing check runs twice a week or as needed, ensuring accurate and timely payments.
• Invoice and Expense Reimbursement Management: Reviewed and input invoices, employee, and parent expense reimbursements, along with utility bills on a daily basis, maintaining meticulous records.
• Authorization Compliance: Obtained proper approval and authorization for documents from various departments within the organization, adhering to established protocols and timelines.
• Credit Card Reconciliation: Reconciled monthly credit card statements from all divisions, verifying transactions and ensuring accurate financial reporting.
• Vendor Database Maintenance: Managed and updated the vendor database and files, maintaining accurate records and fostering positive vendor relationships.
• Audit Support: Provided assistance during the annual audit process, ensuring compliance with audit requirements and contributing to the smooth conduct of audit activities.
• Additional Office Support: Offered additional support to the office as needed, demonstrating flexibility and willingness to contribute to the overall success of the department

• Full-Cycle Accounts Payable Management: Proficiently managed the entire accounts payable process, handling a high volume of transactions using MAS 200 software.
• Invoice Review and Entry: Reviewed, coded, and accurately entered invoices for 20 offices, ensuring adherence to accounting standards and company policies.
• Expense Reimbursement Processing: Managed the processing of expense reimbursements for 36 physicians, maintaining meticulous records and timely disbursement.
• Check Processing: Efficiently processed approximately 200 checks per week, ensuring accuracy and timely payment to vendors and suppliers.
• Accounts Receivable Reporting: Produced daily accounts receivable reports and distributed them to relevant stakeholders, facilitating informed decision-making.
• Cash Receipts Handling: Managed daily cash receipts, including depositing funds and posting transactions to the general ledger, ensuring accurate financial records.
• Vendor Inquiry Resolution: Responded promptly to vendor inquiries, addressing concerns and inquiries in a professional and timely manner to maintain positive vendor relationships.
• Vendor Database Maintenance: Maintained and updated the vendor database and files, ensuring accurate and up-to-date vendor information for efficient procurement processes.
• Additional Office Support: Provided assistance with additional office duties as needed, demonstrating flexibility and willingness to contribute to the overall efficiency of the department.

• Efficient Invoice Processing: Managed high volume invoice processing and data entry using SAP software, ensuring accuracy and timeliness in all transactions.
• Expense Reimbursement Processing: Verified and processed employee expense check disbursements, maintaining strict adherence to company policies and procedures.
• Check Run Assistance: Provided support with check runs, including filing, faxing, and mailing, contributing to the smooth operation of payment disbursement processes.
• Excel Spreadsheet Management: Maintained detailed Excel spreadsheets on a daily basis, tracking and organizing financial data for reporting and analysis purposes, enhancing overall efficiency and organization.