Dorina M. Dillon

• Family Law and Civil Litigation – Primary duties and responsibilities include:
• Answering multi-line telephones and directing calls to requested parties and greeting clients and visitors.
• Managing all conference room calendars and scheduling all meetings for same.
• Preparing, setting-up and cleaning of conference rooms as requested before and after meetings.
• Filing, copying, scanning and formatting of documents and processing all incoming and outgoing mail.
• Entering attorney time sheets and generating monthly client billing statements.
• Processing client payments and generating receipts for same.
• Keeping cases organized by establishing, maintaining and closing files.
• Opening and managing and updating all new case/client files and electronic database files and forms.
• Implementing and converting majority of case files to paperless format while updating and restructuring electronic case file database.
• Extensive client communications and rapport.
• Calendaring and providing timely reminders of scheduled case activities and deadlines.
• Meeting all calendared and pre-trial deadlines.
• Scheduling and assisting in preparation for and conducting new and existing client meetings, document signings, hearings, depositions, mediations and trials.
• Drafting Pleadings, procedural Motions and Notices of Hearing and E-filing same.
• Preparing propounding Discovery Requests; Preparing responses to all incoming and existing Discovery Requests, including gathering information from clients and all responsive and supporting documents, materials, and demonstrative exhibits.
• Preparing Subpoenas for Witness Appearance, Deposition Upon Written Questions and Records Requests and coordinating and arranging process of service of same.
• Demonstrating polished and outstanding time management, attention to detail, communication, typing and grammar, initiative taking, extensive organizational and project management skills.

• Family Law, Civil and Personal Injury Litigation – Primary duties and responsibilities included:
• Answering multi-line telephones, filing, copying, scanning and formatting of documents, daily processing of all incoming and outgoing mail.
• Preparing and drafting legal documents, making edits and revisions and e-filing necessary documents with respective Courts.
• Assisting attorneys in preparation for and conducting new and existing client meetings, document signings and Court appearances.
• Maintaining firm checkbooks, making bank deposits and payment of bills/invoices.
• Opening, managing and maintaining all case/client files and electronic database files and forms.
• Preparing initial responses, supplemental responses, and amended responses to all incoming and existing discovery requests, including gathering information from clients and all responsive and supporting documents, materials, and demonstrative exhibits to be produced.
• Preparing all propounding requests for discovery to opposing parties.
• Managing and maintaining all new and existing personal injury cases and files.
• Ordering medical records, drafting Letters of Representation, Protection and all other correspondence and verbal communications with medical providers/facilities, insurance companies, opposing counsel and court personnel.
• Assisting in hearing, deposition, mediation and trial preparation.
• Occasional Receptionist relief for entire firm.

• Long-term Key Assignments (in order from most recently completed):

• Virbac Animal Health, Inc. – Marketing Program Specialist

• Administrative Support to Corporate Marketing Department – Primary duties and responsibilities included:

• Being company expert, representative and liaison for the C.E.T.© MORE SMILES™ Dental Loyalty Program.
• Marketing and facilitating nationwide veterinary clinic sign-ups and participation in program.
• Managing, maintaining and distributing all program marketing materials to participating clinics.
• Scheduling and conducting telephone conferenced webinar training presentations to participating clinics.
• Generating, maintaining and distributing weekly management activity, status and projection reports outlining pertinent on-going program information.
• Conducting and maintaining vital daily telephone communication and e-mails with participating clinics, Perka Technology, Territory Sales Managers and Inside Sales Team regarding and providing program assistance, technical support and status.

• Robert W. Baird & Co. – Receptionist and Administrative Assistant

• Administrative Clerical Support to Brokers and Assistants – Primary duties and responsibilities included:

• Performing all daily administrative office duties and general clerical functions as requested.
• Answering multi-line telephones with all incoming calls, directing to requested parties and taking and directing messages as needed.
• Performing daily general clerical duties, copying, faxing, scanning and filing.
• Collecting, processing and distributing all daily incoming and outgoing mail.
• Keeping and maintaining reception/lobby area, kitchen and breakroom neat, tidy and clean at all times.
• Setting-up and managing catering and clean-up for all staff, client and firm luncheon meetings.
• Assist Brokers and Assistants with clerical support and special projects as needed and requested.
• Maintaining, managing and ordering inventory of all office supplies and equipment maintenance and repairs.

• White-Spunner Construction, L.L.C. – Administrative Assistant

• Administrative Clerical Support to General Contractors – Primary duties and responsibilities included:

• Providing general administrative clerical support to General Contractors and Project Managers onsite at Sam’s Club construction project in McAllen, Texas.
• Answering, placing and screening telephone calls and taking messages as necessary.
• Acting as first point of contact for and among employees, clients, contractors, executives and other external partners and site visitors.
• Responsible for issuing all employee, contractor and visitor badges.
• Managing information flow in a timely and accurate matter.
• Formatting information for internal and external communication; memos, e-mails, presentations, reports.
• Assist in scheduling and coordinating company meetings and taking minutes for same.
• Opening, sorting and prioritizing mail, faxes and e-mails for Contractors.
• Preparing and completing special projects, reports and assembling project notebooks.
• Maintain adequate filing system by organizing physical and electronic project files.
• Cleaning and stocking of breakroom and office supplies and running office errands as needed.

• Administrative Support to Corporate Procurement, Marketing and Legal Departments – Primary duties included:

• Managing and maintaining all visual/advertising items and daily supplier bids per Marketing Department.
• Generating all Master Billing Purchase Orders and contracts for visual graphics to suppliers.
• Liaison with Marketing Department in coordinating release and in-store dates and cost revisions.
• Creating, managing and maintaining all visual print items in Allocation system for new store distribution.
• Responding to supplier, client, and store inquiries regarding order status, changes and contracts.
• Managing and maintaining Master Agreements and Pricing Schedules with suppliers.
• Coordinating, composing and revising all legal contracts and with marketing and advertising suppliers.
• Conducting legal research.

• Business, Commercial and Personal Injury Litigation – Primary duties and responsibilities included:

• Preparing Civil and Federal Procedural Motions, Orders, Notices, Pleadings and Affidavits.
• Assisting in preparation and filing of Appellate Court and Supreme Court Briefs.
• Preparing responses and objections to all discovery requests.
• Conducting extensive document and file organization for document production requests.
• Extensive daily client and fact witness telephone contact and rapport.
• Coordinating, noticing and assisting in preparation of hearings, mediations, depositions and trials.
• Updating, managing and maintaining entire client and case databases.
• Ordering and summarizing medical and billing records and deposition transcripts.
• Preparing deposition, mediation and trial notebooks, trial exhibits and all pre-trial pleadings.
• Coordinating expert witnesses for trial testimony and assisting during trial.

• Toxic Tort, Medical Malpractice and Personal Injury Litigation – Primary duties and responsibilities included:

• Efficiently managing multiple daily discovery projects in a deadline-oriented environment.
• Preparing answers and objections to all discovery requests - initial responses, supplemental responses, and amended responses to all incoming and existing discovery requests;
• Gathering and maintaining all responsive and supporting documents, materials, and demonstrative exhibits.
• Preparing and drafting all propounding requests for discovery to opposing parties.
• Conducting extensive and daily client and fact witness telephone contact and rapport.
• Conducting client interviews regarding background, factual basis and product I.D.
• Updating, managing and maintaining client and case database and work history charts of clients.
• Coordinating, preparing and filing Rule 11 Written Master Discovery Agreements.
• Managing extensive document and file organization for document production requests.