Stormy Rivera

Supervised and managed daily operations and responsibilities, maximizing operational readiness and providing top tier support in Administrative, Logistics, and IT departments in support of deploying Naval Warships and Service Members.

• Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
• Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Handled scheduling for executive's calendar and prepared meeting agenda and materials.
• Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
• Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
• Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
• Implemented updated policies and practices for organization and monitored effect.
• Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
• Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
• Managed a team of payroll specialists, providing training and guidance to ensure timely and accurate payroll processing.
• Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
• Conducted regular audits of record-keeping systems to identify areas of improvement and implement corrective measures.
• Established backup procedures for critical documents, safeguarding against potential loss due to natural disasters or other unforeseen events.
• Streamlined document handling and processing, reducing turnaround time for client inquiries and requests.
• Coordinated with IT department to upgrade office technology, enhancing overall efficiency and data security.
• Implemented comprehensive training program for new hires, improving their integration into team and productivity.
• Resolved office disputes swiftly and equitably, maintaining harmonious workplace.
• Established team priorities, maintained schedules and monitored performance.
• Maximized office efficiency through proficient use of Microsoft Office Suite tools such as Word, Excel and Outlook.

Provided administrative support to all Special Warefare Boat Teams and commanders. Responsible for drafting official military correspondence, record keeping, preparing power of attorneys for the Legal Officer to certify, creating non combat and combat awards in lieu of military members, and working directly for the Administrative Officer.

Administrative Clerk

• Managed multiple projects simultaneously, ensuring timely delivery of high-quality editorial work.
• Provided excellent customer service through prompt response to inquiries, resolving issues quickly and professionally.
• Responded to inquiries from callers seeking information.
• Ensured office equipment was always functioning optimally through regular maintenance checks avoiding any disruptions in daily tasks.
• Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
• Resolved payroll discrepancies quickly and successfully.
• Maintained strict confidentiality of all payroll information and records.
• Participated in regular audits of the timekeeping system, identifying potential issues and recommending improvements as needed

Legal Administrative Assistant

• Prepared drafts of forms, letters and agreements for legal staff use.
• Reduced attorney workload through proficient document management, handling correspondence, and performing clerical tasks.
• Maintained strict confidentiality of sensitive information to protect client privacy and uphold professional ethics.
• Transcribed legal documents and phone conversations.
• Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
• Scheduled and coordinated meetings between legal teams and clients.

Executive Assistant

• Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
• Expedited document processing with accurate data entry and timely filing.
• Increased customer satisfaction by providing professional and courteous front desk support.
• Prepared and edited documents to produce precise, accurate and professional communication.
• Maintained a well-organized mailroom, ensuring easy access to materials and efficient workflow for staff members.
• Labeled packages with clear, correct information to reduce mailing errors.
• Sorted and placed mail into mailboxes and post office boxes with high levels of accuracy.
• Tracked outgoing mail to provide accurate customer updates.
• Managed the creation, editing, and distribution of company-wide documentation, resulting in streamlined communication.
• Assisted in the migration of paper-based files to digital formats, improving accessibility and reducing storage requirements.
• Created templates for frequently used documents, reducing preparation time while maintaining consistency in style and format.
• Supported quality assurance efforts by providing accurate recordkeeping during audits or inspections.
• Liaised with department heads to gather information required for accurate documentation development.
• Demonstrated adaptability by effectively assuming responsibilities across various shifts as needed due to personnel changes or scheduling conflicts.
• Collaborated with other watchstanders to maintain a secure environment, identifying potential threats or issues early on.
• Enhanced communication between departments by drafting and distributing internal memos and announcements.
• Consistently met deadlines on projects requiring collaboration across multiple departments within the organization.
• Supported executive staff by preparing concise summaries of relevant news articles or industry updates.

Provided maintenance and routine teamwork to ensure naval warship was operationally ready at all times. Upon successful rate change to Yeoman, worked directly for the Executive Officer on board the ship in all administrative tasks.

Yeoman

• Maintained a clean and organized workspace, ensuring compliance with safety regulations and reducing accidents.
• Assisted in training new employees, sharing knowledge of best practices and company procedures.
• Demonstrated versatility by quickly learning new tasks as required, increasing value within the team.
• Demonstrated strong attention to detail and commitment to accuracy, ensuring that all completed work met or exceeded established standards.
• Completed basic calculations and formulas to verify data accuracy prior to entry.
• Typed letters, memos and other correspondence for staff, using various software programs.

Deck Hand

• Developed valuable skills in seamanship, navigation, firefighting, damage control, security measures, and first aid through rigorous training programs aboard the vessel.
• Assisted in docking procedures, effectively handling mooring lines and securing the vessel to the pier.
• Contributed to successful missions by performing essential tasks such as standing watch, steering, and operating deck machinery.
• Monitored ship entry and exit points to maintain stringent security measures.
• Applied expert knowledge of currents, tides, and oceanographic conditions to achieve efficient passage through challenging waterways such as narrow channels or straits.
• Assisted in the training of new crew members in navigational procedures and equipment usage for a seamless onboarding process.
• Supported damage control efforts during emergencies by quickly identifying issues and applying appropriate countermeasures.
• Participated in emergency drills aboard the vessel, contributing to improved preparedness levels among crew members during real-life scenarios involving fire-fighting, life-saving appliances or damage control.