Suhail Valentin

Senior Facilities Coordinator

Church Pension Group

11.2001 - Current

Coordinates with all outside contractors and others providing service and/or goods to CPG, such as; cleaning, plant maintenance, coffee service, vending service, etc.
Reviews and processing all facilities related invoices.
Maintains and controls scheduling for all conference rooms.
Maintains and coordinates pre-board meeting checklist.
Arranges catering for all meeting on premises.
Supervises CPG cleaning staff and day matron in preparation of schedules, payroll and benefit reports.
Completes performance appraisals via Halogen
Review and approve staff time cards
Assists in the coordination of all board meetings, including: furniture arrangements, catering, equipment and other special requirements.
Receives and responds to all requests for services from within the CPG.
Coordinates arrangements for CPG special events.
Coordinates the placement of holiday decorations.
Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.
Served as point of contact for internal and external customers seeking support and information.
Championed sustainability efforts by implementing energy-efficient systems and promoting environmentally friendly practices throughout the facility.
Coordinated relocation efforts for seamless transitions during office moves or expansions without disrupting business operations.
Managed annual budgets for facilities maintenance, capital improvements, and emergency expenditures, ensuring cost-effective allocations.
Advocated for facility improvements that positively impacted employee morale and productivity, resulting in a more engaged workforce.
Enhanced employee satisfaction with well-maintained, clean, and functional workspaces through regular inspections and immediate action on reported issues.
Reduced operational costs through strategic vendor negotiations and optimizing resource utilization.
Led training sessions on safety protocols and emergency procedures to promote awareness among staff members.
Ensured a safe working environment by conducting regular safety audits and addressing potential hazards promptly.
Maintained accurate inventory records for office equipment, furniture, and supplies while overseeing their procurement as needed.
Managed minor appliance issues and scheduled repairs.
Assisted manager in project implementation, materials procurement, contract preparation, and scheduling.
Built relationships with vendors and contractors to support timely and cost-effective services.
Improved facility efficiency by implementing preventive maintenance schedules and coordinating timely repairs.
Directed vendors, facilities staff, and service providers as required to create efficient and non-disruptive work environment.