Suman N. Halthore
Washington
Summary
Dynamic professional with extensive experience at Koniag Government Services, specializing in program management and recruitment processes.
Overview
22
22
years of professional experience
Work History
Special Projects Coordinator
Koniag Government Services
Washington
09.2024 - 03.2025
- Developed a candidate screening process to streamline recruitment actions supporting the Health and Human Services (HHS) Human Resources Department
- Assisted with developing an internal and external tracking system that streamlined the Office of Personnel Management (OPM) application and hiring processes
- This involved organizing candidate information, identifying candidates with the highest performance rating, writing a brief report for hiring managers to review the top candidate’s skillset, coordinating interviews, and documenting the details of each final selection
- Provided hiring managers with candidate selection by analyzing applicant resumes against detailed criteria in addition to stated knowledge, skills, and abilities (KSAs) and developed reports of the highest-scoring candidates
- Briefed hiring managers on the top-ranking candidates who were recommended to be advanced to the next stage of the hiring process
- Led and developed Standard Operating Procedures (SOPs) for the Health and Human Services (HHS) Human Resources Department, detailing step-by-step actions related to the hiring process, and management processes, with clearly defined and detailed steps to eliminate unnecessary deliberations or miscommunications within the agency for new Staffing and Recruiting team members
- The SOP created ensures consistency within the human resources department and guarantees operational workflow and completion of tasks in a timely manner
- Coordinated and managed candidate interviews by coordinating schedules and appointments between applicants and hiring managers, overseeing complex schedules, identifying conflicts, and adjusting schedules as needed to ensure all parties' priorities and important commitments were considered
- Attended and took notes at candidates' interviews
- Created minutes of the notes and sent them to all of the panelists involved in the interview process
- Monitored candidate selection progress throughout the pre and post-interview process
- Sent the final candidate selection to the Human Resources Department
- Ensured that an offer was made to the finalist by the Human Resources Department within a thirty-day period from the start of the candidate vetting process to the final candidate job offer process
Manager
LEADINGAGE
Washington
02.2013 - 11.2023
- Provided all administrative and project support department members, including membership renewal processes, recruiting, and communications and marketing activities
- Functioned as primary contact for accounts payable, information technology (IT), policy, and data services teams
- Generated $100K in revenue editing and managing the sale and distribution of 2,750-page clinical procedures manual
- Maintained and uploaded the Center for Aging Services Technologies (CAST) webpage and newsletter with a 10K member distribution using Drupal and WordPress software
- Managed Collaborative Care Health Information Technology (CCHIT) webpage on the event hosting platform CVENT
- Planned and coordinated many events logistics, including food and beverage, equipment, venue, and on-site materials for events attended by 50 to 200 persons across the United States over 9 years
- Worked extensively with Concur, Outlook, and Excel
- Created minutes for meetings
- Managed flu shot administration program in coordination with Ketchum (Pfizer), distributing 13,074 shots across 341 clinics along with 17 VNAA members using a $75K grant
- Provided customer service to CAST and CCHIT annual meeting attendees troubleshooting and logging issues using Engagez software
- Retained new member records and issued invoices for renewals on the Visiting Nurses Association of America (VNAA) website during the LeadingAge / VNAA merger
- Handled diary management, arranged appointments, and booked meeting rooms and facilities
- Collaborated with the IT department to troubleshoot technical issues affecting office equipment or software
- Implemented new filing systems to increase efficiency in document retrieval
- Maintained operational needs, managing daily, weekly, and monthly task lists
- Maintained business supply inventory, minimizing costs while consistently meeting routine demands
- Served as liaison between departments to facilitate communication and resolve conflicts
- Scheduled and coordinated internal and external events
- Coordinated logistics plans to provide teams with supplies for day-to-day operations and special projects
- Tracked financial, employee, and operations data with relevant software to offer real-time insights
- Trained new employees in office systems, policies, and procedures
- Responded to customer inquiries and resolved issues promptly
- Enhanced collaborative efforts with streamlined corporate communications and related files
- Uphold compliance with internal policies and maintained consistent data confidentiality standards
- Provided targeted resolutions to complex departmental conflicts, utilizing critical thinking and collaborative problem-solving
- Provided administrative support during times of heavy workload or personnel absences
- Managed daily office operations and streamlined administrative procedures
- Organized company events such as conferences, team-building activities, and holiday parties
- Coordinated meetings, appointments, and travel arrangements for executives
- Used administrative and operational expertise to help the team meet deadlines and long-term objectives
- Collaborated cross-functionally to tackle and resolve wide-ranging business issues
HR Administrative Assistant
PATH
Washington
01.2012 - 01.2013
- Managed all logistics on behalf of the human resources department
- Reviewed resumes, conducted phone interviews, and recommended qualified applicants to recruiters
- Functioned as primary contact for candidates, coordinating and scheduling interviews
- Proofread and edited requisitions
- Monitored background checks and completion of I-9 forms while onboarding new hires
- Actively involved in diversity outreach programs
Administrative Assistant to Deputy Directors
USAID Public Health Institute
01.2011 - 01.2012
- Operated calendars and coordinated internal and external meetings with the deputy directors of career development and acquisition departments
- Drafted, formatted, and proofread documents and managed multiple databases
- Scheduled and coordinated logistics for meetings including international events
Administrative Assistant / Legal Assistant
VAUGHAN, FINCHER & SOTELO, PC.
01.2003 - 01.2011
- Functioned as assistant for administrative and legal activities for six attorneys and worked with an average of 25+ estate planning clients daily
- Arranged appointments, calls, conferences, and travel arrangements
- Sustained and updated client database using Microsoft Access
- Briefed attorneys regarding communication with clients
- Cultivated superior working relationships with staff at local court employees
Education
Bachelor of Science (BS) - Paralegal Studies
University of Maryland
College Park, MDSkills
- Program and project management
- Website and content management
- Personnel and team management
- Travel and logistics coordination
- Event planning and execution
- Financial and budget oversight
Security Clearance
Active Public Trust
Applications
- Microsoft Office Suite
- Teams
- Lists
- Planner
- Concur
- Engagez
- Wordplay
- Drupal
- CVENT
Affiliations
- Volunteer at Echo a nonprofit organization that provides food and clothing to lower income individuals.
Timeline
Special Projects Coordinator
Koniag Government Services
09.2024 - 03.2025
Manager
LEADINGAGE
02.2013 - 11.2023
HR Administrative Assistant
PATH
01.2012 - 01.2013
Administrative Assistant to Deputy Directors
USAID Public Health Institute
01.2011 - 01.2012
Administrative Assistant / Legal Assistant
VAUGHAN, FINCHER & SOTELO, PC.
01.2003 - 01.2011
Bachelor of Science (BS) - Paralegal Studies
University of Maryland
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