Sunmi Sua An
New York,NY
Summary
A highly motivated and creative business office professional and business insight analyst. Adaptable and solution-oriented. Financial Analyst specializing in cost-saving, financial reporting, budget forecasting, budget coordination. Talented comparative & statistical analyst with a skill to compress and integrate multiple processes, documents, data sets or bills into one database. Capable of developing various analytic trackers for strategic decision-making. Competent to collaborate within an R&D using background of art design.
Overview
20
20
years of professional experience
Work History
OFFICE MANAGER
Grace Street; Grace 410 Inc
2022.09 - 2024.04
- Oversaw daily office operations, focusing on accounting, human resources, and financial management to support business objectives.
- Created, maintained, and updated computer and physical filing systems implementing more efficiently improving accessibility and organization.
- Implemented cost control measures, optimized budgeting processes, and managed procurement, significantly reducing operational expenses.
- Reduced costs with meticulous analyzing, vendor price comparison, and expense tracker for utility bills (reduced electric & gas bill by 70%) and essential supplies.
- Developed and maintained financial records, managed accounts payable and receivable, and conducted regular financial reporting and analysis to inform strategic decision-making.
- Created streamlined tracker of indoor & delivery apps’ daily, weekly, monthly, and yearly gross sales.
- Served as a key point of contact for financial and HR matters, facilitating collaboration across departments and with external stakeholders.
- Coordinated HR functions including payroll processing, recruitment, and employee onboarding.
- Attained Food Protection Certificate issued by NYC Health to apprehend and handle operation related proceeding.
- Enhanced internal communication systems and coordinated logistical support, improving overall organizational efficiency employee satisfaction.
- Created daily, weekly, yearly delivery orders’ count tracker to make practical provision.
- Handled renewing business licenses, obtaining various permits, maintaining insurances, scheduling regular inspections.
- Created detailed maintenance calendar to schedule recurring maintenance and inspection in timely manner.
- Negotiated favorable contract terms with vendors and suppliers, reducing costs and increasing profitability.
- Managed complex problem-solving. Streamlined processes to reduce errors and increase efficiency.
- Researched, presented stay up to date on industry trends specifically interior, menu development, marketing utilizing art design background to develop atmosphere, create promotional materials, attracting more potential clients.
FINANCIAL DATA ANALYST, ACCOUNTING, OPERATION
Six Sigma NYC Inc/ Jerico Blue LLC
2016.12 - 2021.03
- Leveraged proficiency to create easy & quick-to-understand, simple & detailed summary or tracker with important point from various types of documents or bills in one sheet like a map to help director to make strategic decision
- Understood overall construction procedure in renovating or developing a building
- Assisted construction finance in multi million dollars NYC luxury condo development projects
- Requested and obtained appropriate documentation from company lawyer as needed
- Maintained accurate specifications and concise summary of progress for each project with biggest takeaway and filed related documents
- Collaborated with PMs (Project Manager) to create Architectural Timeline, get proposals from subcontractors, and generate project budget.
- Visited projects sites in person or check through facetime, when necessary, about twice a year to access and fulfill; (a)accurate labor cost calculation by communicating with construction crew leader (b)tenants needs living in completed projects (c)checking permits attached to the project sites (d)recurring cleaning by exterminator in the pre-development sites to prepare for NYC Health Dept.'s inspection.
- Outlined Private Equity Shareholder Structure Chart incl. capital contribution, net profit distribution percentage.
- Submitted AIA payment requisitions, Payee List along with Contracts & Invoices, signed notarized Unconditional & Conditional Lien Waivers to financial institution monthly basis.
- Prepared AIA documents for subcontractors and requested COI.
- Recreated the statement including 1st AIA to latest AIA requisition in one sheet to help to understand project status and cash flow at the same time.
- Sent/ received necessary documents such as 'SOS: Sworn Owner's Statement', 'Monthly Status Update' quickly and accurately via e-mail with lender bank.
- Developed tracker to manage any kind of work that each project calls for such as; 1.Draw Status including date, amount, percentage, accomplished, remaining budget 2.Project Budget incl. Description of Work, Scheduled Value, Work (Payment) Completed, Balance to Finish
- Designed two different type of Cash flow tracker (a)In Order of Date: incl. credit(source) for investor's equity or bank loan, debit(uses) for payment to each subcontractor or other expenditure and generated remaining budget (b)In Order of Payer/ Payee: incl. description, amount, total received/paid amt, and generated remaining budget.
- Built Revenue Forecasting Report incl. total credit from preliminary unit sales, total debit for investors, existing loan, project budget (hard & soft cost), exit cost (sales commission).
- Assisted to manage Properties' Rent Roll; (a)monthly & annual rent incl. unit no., tenants, lease commence, lease expiration (b)total expenses (c)total net income.
- Developed tenants' Rent & Tax Payment History tracker.
- · Formatted Quicken system entering AP lists and daily bank transactions to perform financial performance reviews and forecasting.
- Generated financial reports and made journal entries in QuickBooks.
- Achieved cost savings by creating AP tracker incl. past, current, and recurring AP of each project in one sheet incl. each bill breakdown; Each vendor grouped by the same category and the report kept up to date on accounts payable for fast-read information to help to conserve cash and build relations with vendors.
- Assisted Yacht Charter Finance developing a financial statement incl. net operating income and net income.
ACCOUNTING
De Novo Imports, Inc
2016.03 - 2016.10
- Invoiced customers from AR aging and entering customer's payments into system and remote deposit all money received on daily basis
- Resolved all variances promptly on AR accounts
- Built 'Sales Dashboard' incl
- Daily & monthly sales, total invoice, sales goal, achievement, back order, biggest sales and customer, inventory using advanced excel tools for management and sales reps
- Created 'Financial Daily Report' incl
- All exist bank's balance, cash in & out transaction, weekly collection projection, outstanding checks, current AR aging, monthly factory payment plan, total AP of freight in & factory
- Prepared documents for Borrowing Base Certificate for line of credit quarterly basis
- Generated P/L and B/S reports in QuickBooks.
ACCOUNTING
KR Intercrop, Inc
2015.12 - 2016.03
- AR - Issued invoices worth 300-400k per week to a buyer company, Studio 1, Zar Apparel Group tracking shipping info from the factory, and received payment Issued invoices based on sales orders of the company's own brand, Wardrobe A's clothes checking shipping info from the factory, and received payments from clients through factor
- AP - Entered bills and payments from multiple vendors into the company's system
- Maintained perfect file records, ensuring important documents can be accessed quickly
- Maintained suitable and sufficient office stationery levels
- Made good communication with buyers and vendors for ensuring the accuracy of all invoices and bills
- Handled petty cash and arrange wire transfers and bill payments.
ECOMMERCE SUPPORT
Wona Trading Inc & Sora Wholesale Inc
2014.09 - 2015.12
- Uploaded products to the website with search engine optimization (SEO) & description
ACCOUNTING, ADMINISTRATOR
Reina Bijoux Inc
2011.03 - 2014.08
- Worked with 10 sales professionals covering USA and South America
- Managed more than 3,000 individual and corporate accounts and vendors
- Reduced A/R aging from more than 90 days to less than 30 days
- Increased revenue 3 times within 3 years through constant analysis and improvement with management
- Supported sales reps in opening new accounts and upgrading existing services
- Solved quickly and effectively customer challenges
- Managed vendor relationships
- Full charge processing of all accounts receivable and payable
- Updated shipping & delivery status of incoming and outgoing shipments.
ASSISTANT INTERIOR AND DECORATIVE DESIGNER
Roberta Langella
2008.01 - 2008.11
- Assisted interior and decorative arts design to renovate private apartments and brownstone houses in NY
- Created business card and designed personal brochure for artisan, Roberta Langella.
ASSISTANT INTERIOR AND DECORATIVE DESIGNER
Ono Design
2007.01 - 2007.12
- Assisted overall construction management, interior design, and decorative arts design to renovate a fusion Japanese & Chinese restaurant, 'Hunan 5th Ave' located in midtown NYC.
GRAPHIC DESIGNER AND MARKETING ASSISTANT
Green Cross Farmagenics
2004.01 - 2006.12
- Internship & participated in package design for the retail products in skin and body care, teas, and herbal supplements
- Created brochure design to the herbal pharmacy and the herbal tea product distribution centers and its principles of 501c3 not-for profit organization such as Green Cross Doctors, Knowledge Recovery Foundations.
Education
Bachelor of Fine Art - Computer Graphics
New York Institute of Technology
Skills
- Microsoft Office (Word, Excel, Power Point)
- QuickBooks
- Quicken
- Adobe Photoshop
- Illustrator
- InDesign
Additional Information
Skilled in numerous computer graphics software, graphic & communication design, Experienced in decorative and craft arts with diverse kinds of materials., Church volunteer activities such as 'Street Team' caring for homeless and 'Venue Design' decorating the church
Awards
NYIT Academic Achievement Award:
Fall 2003, Spring 2003, Fall 2002, Spring 2002, Fall 2001
Timeline
OFFICE MANAGER
Grace Street; Grace 410 Inc
2022.09 - 2024.04
FINANCIAL DATA ANALYST, ACCOUNTING, OPERATION
Six Sigma NYC Inc/ Jerico Blue LLC
2016.12 - 2021.03
ACCOUNTING
De Novo Imports, Inc
2016.03 - 2016.10
ACCOUNTING
KR Intercrop, Inc
2015.12 - 2016.03
ECOMMERCE SUPPORT
Wona Trading Inc & Sora Wholesale Inc
2014.09 - 2015.12
ACCOUNTING, ADMINISTRATOR
Reina Bijoux Inc
2011.03 - 2014.08
ASSISTANT INTERIOR AND DECORATIVE DESIGNER
Roberta Langella
2008.01 - 2008.11
ASSISTANT INTERIOR AND DECORATIVE DESIGNER
Ono Design
2007.01 - 2007.12
GRAPHIC DESIGNER AND MARKETING ASSISTANT
Green Cross Farmagenics
2004.01 - 2006.12
Bachelor of Fine Art - Computer Graphics
New York Institute of Technology
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