Surabhi Bhattarai
Woodbridge,VA
Summary
Detail-oriented finance professional with extensive experience in managing multi-million-dollar funding and donor-allocated accounts. Proven track record in financial reporting, compliance, and budget management for USDA and USAID-funded programs. Strong analytical skills with a focus on improving operational efficiency and ensuring accurate financial documentation.
Overview
11
11
years of professional experience
Work History
Staff Accountant
Nascent Solutions, Inc.
09.2019 - Current
- Managed over $50 million in funding and donor-allocated accounts, ensuring proper documentation, approval of costs, and transaction entry to support payment execution
- Reviewed complex monthly financial reports and general ledgers, ensuring accuracy and compliance for the field office
- Oversaw and reviewed journal entries, bank reconciliations, and financial statements for multiple field offices
- Consolidated data for the field office monthly pre, paring journal entries, and entering in quick books
- Developed and maintained electronic and standard reporting systems for numerous USDA and USAID-funded programs
- Performed, maintained reporting, and forecast budgeting documentation, both internally and for donor-specific needs
- Prepared quarterly donor reports (SF 425) for programs operating in Cameroon, Malawi, Liberia, and Sierra Leone
- Reviewed subcontractor and consultant quarterly SF 425 submissions, ensuring accuracy before payment execution
- Prepared Advance Reimbursement Requests (SF 270) for USDA & USAID programs Nascent is operating like Cameroon, Malawi, Liberia, Sierra Leone
- Supported procurement process, including serving as a resource on internal compliance / policy and reviewing and maintaining relevant documentation
- Supported the annual audit process by providing all necessary financial reports and required documentation
- Analyzed and organized office operations and procedures such as personnel, filing structures, requisition of supplies, and other administrative responsibilities
- Reconciled banking and credit card transactions by US GAAP
- Conducted monthly Financial Statement analysis to ensure revenue/income growth, track expenses, improve operational efficiency and maintain liquidity
- Developed (Budget versus Actual) analysis to submit to the Director of Finance to perform risk analysis of all programs and projects
- Led month-end and year-end closing processes for the department
- Assisted in the annual audit process, providing necessary financial reports and documentation
- Tracked Indirect Costs is necessary for the organization's general operation and its activities' conduct
- Confirmed logistics, including tracking and follow-up shipments, and requested adequate reporting from consignees
- Coordinated with project managers and the program team to ensure actual spending aligns with approved budgets
- Prepared and filled various forms and reports such as: Alexandria Business License Registration and Renewal, Alexandria Property Taxes, Insurances Audit Requirements, State Corporate Commission, Treasury of Virginia, Commonwealth of Virginia
- Assisted the Director of Finance in preparing budgets for USDA and USAID projects exceeding $30 million, ensuring alignment with organizational goals and compliance with donor requirements
- Supervised the accounting and finance department during the director’s absence, ensuring continuity of operations
Staff Accountant
International Justice Mission
05.2019 - 07.2019
- Processed accounting records from field offices using QuickBooks, creating journal entries for monthly upload into the HQ accounting system for GAAP-compliant consolidation
- Analyzed and interpreted accounting records gathered financial information, and reconciled reports to ensure accuracy and compliance
- Resolved outstanding, irreconcilable, or improperly categorized transactions, providing guidance to field offices on necessary adjustments
- Maintained a close working relationship with Global Program staff to obtain data, resolve discrepancies, and ensure proper account coding, achieving consistency between HQ and field office records
- Assisted in monthly financial close by reviewing profit and loss statements and balance sheet accounts, ensuring accurate recording of financial transactions
- Managed and maintained HQ copies of field office financial documents for audit readiness
- Prepared and reviewed ad-hoc financial reports for donors, ensuring timely, complete, and accurate submissions
- Supported contracted partners and sub-grantees with expense reporting and monitoring to ensure compliance with funding requirements
Accounts Receivable/Billing Staff Accountant
Petroleum Marketing Group (PMG)
06.2016 - 03.2019
- Verified orders (for the vendor assigned) are imported into the system versus the invoice
- Posted the orders once matches
- Reconcile the orders
- Handled any customer/dealer complaints for any issues
- Entered and posted customer payments by recording cash, checks, and credit card transactions
- Ensured that the vendor invoices are properly reviewed and processed
- Created detailed aging and past-due account reports for senior management
- Analyzed accounts to discover any errors and discrepancies and resolve all issues
- Review and research all incoming electronic fund transfers to identify the originating vendors and credit their accounts accordingly
Accounts Payable Accountant
Petroleum Marketing Group (PMG)
04.2015 - 06.2016
- Processed invoices and accounts payable, followed up with vendors and resolved discrepancies in a timely manner
- Maintained, opened, and paid vendor files
- Ran a check for the vendor on the required date
- Maintained financial information, filed, and recorded to ensure the availability of documentation and compliance with established policies and regulatory guidelines
- Performed pre-audits of invoices to ensure accuracy and appropriateness before payment in compliance with District and State rules, guidelines, and statutes
- Retrieved miscellaneous invoices through the vendor’s website to prepare AR/AP
Junior Accountant
Aski, Inc.
07.2013 - 03.2015
- Processed invoices and accounts payable for different vendors
- Managed all payroll documents
- Sent taxpayer data of employees
- Worked on biweekly and monthly payroll of different companies
Education
Master of Science - Finance
University of Central Missouri
01.2014
Bachelor of Science - Finance
University of Central Missouri
01.2012
Skills
- Microsoft Office365
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Excel
- Pivot Tables
- VLOOKUP
- PDI
- QuickBooks
- Workday
- Knowledge of federal and state laws
- Organizational skills
- Time administration skills
- Ability to prioritize
- Public speaking
- Problem-solving
- Data collection
- Fact establishment
- Reading and interpreting journals
- Reading and interpreting fiscal reports
- Reading and interpreting authorized documents
- Application of measured concepts
- Bank reconciliation
- Monthly account / bank reconciliation
- Accounts receivable
- Monthly journal entries
- Payroll processing
- Audit support
- Journal entry preparation
- Account reconciliation
- Monthly / quarterly / year end reports
- Microsoft Excel proficiency
- General ledger accounting
- General ledger
- Internal / external audits
- Financial reporting
- Financial management
- Budget preparation
- Generally accepted accounting principles
- GAAP accounting
- Cash flow management
- Revenue recognition
- Forecasting & budgeting
- Expense tracking
- Financial auditing
- Budgeting & variance analysis
Languages
English
Full Professional
Hindi
Full Professional
Nepali
Full Professional
Timeline
Staff Accountant
Nascent Solutions, Inc.
09.2019 - Current
Staff Accountant
International Justice Mission
05.2019 - 07.2019
Accounts Receivable/Billing Staff Accountant
Petroleum Marketing Group (PMG)
06.2016 - 03.2019
Accounts Payable Accountant
Petroleum Marketing Group (PMG)
04.2015 - 06.2016
Junior Accountant
Aski, Inc.
07.2013 - 03.2015
Bachelor of Science - Finance
University of Central Missouri
Master of Science - Finance
University of Central Missouri
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