Susan Vasquez
Montebello,CA
Summary
Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
31
31
years of professional experience
Work History
Executive Assistant
Ai Management Co
Los Angeles, CA
12.2017 - Current
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Maintained confidential records and files related to executive operations.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Developed effective filing systems for easy retrieval of information when needed.
- Monitored incoming emails and responded accordingly in a timely manner.
- Conducted research on various topics as requested by executives or senior management personnel.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Managed all aspects of catering needs for special events hosted by the organization.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Created and maintained up-to-date records related to customer accounts or financial transactions.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Managed daily invoices, reports and proposals.
- Obtained signatures for financial documents and internal and external invoices.
- Revised and maintained master calendar to coordinate meetings across multiple time zones.
- Followed proper accounting and bookkeeping procedures to support audits.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Accounts Payable Manager
Protein Inc
Vernon
06.1993 - 09.2014
- Maintained accurate records of invoices, purchase orders, and other financial documents.
- Reviewed vendor invoices for accuracy and completeness prior to payment processing.
- Researched discrepancies between invoice amounts, purchase orders, receiving reports.
- Reconciled monthly statements from vendors and suppliers.
- Prepared weekly check runs for approval by management or executive staff members.
- Conducted periodic audits of accounts payable transactions to ensure compliance with accounting policies and procedures.
- Created detailed reports on aging payables, vendor payments, cash disbursements.
- Collaborated with other departments such as procurement, treasury, and accounting.
- Ensured all payments were made in accordance with contract terms and conditions.
- Assisted external auditors during year-end audit process by providing required documentation.
- Coordinated the resolution of customer disputes relating to past due invoices or charges.
- Reviewed all invoices for accuracy, subsequently resolving various issues.
- Efficiently maintained accounts payable transaction processing and led team on training initiatives to ensure continuity.
- Checked accounting system on regular basis to monitor transactions.
- Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
Education
High School Diploma -
Woodrow Wilson High School
Los Angeles, CA06-1980
Skills
- Schedule Management
- Bookkeeping
- Filing And Data Archiving
- Executive Support
- Document Preparation
- Travel Arrangements
- Meeting planning
- Research capabilities
- Office Administration
- Calendar Management
- Business Administration
- Invoice Processing
- Mail Management
- Customer Service
- Scheduling
- Strong Problem Solver
- Proper phone etiquette
- Professional and mature
- Phone Etiquette
- File Organization
- Customer Service-Oriented
- Certified in 10-key
- Self-starter
- AR/AP
- Accounting
- Executive Schedule Management
- Logistics Coordination
- Invoice Preparation
- Call Routing
Languages
English
Professional
Spanish
Elementary
References
References available upon request.
Timeline
Executive Assistant
Ai Management Co
12.2017 - Current
Accounts Payable Manager
Protein Inc
06.1993 - 09.2014
High School Diploma -
Woodrow Wilson High School
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