SUSAN ARCHER
Houston,TX
Summary
Experienced leader with strong background in guiding teams, managing complex projects, and achieving strategic objectives. Excels in developing efficient processes, ensuring high standards, and aligning efforts with organizational goals. Known for collaborative approach and commitment to excellence. Efficient and detailed-oriented bookkeeper with strong expertise in accounts payable and receivable, payroll management, and financial reporting. Demonstrates exceptional organizational skills, ensuring timely and accurate processing of financial transactions while maintaining meticulous records. Reliable in streamlining accounting processes to improve efficiency and reduce errors. Brings solid work ethic and comprehensive knowledge of bookkeeping principles to role of Administrative Bookkeeper.
Overview
19
19
years of professional experience
Work History
Interior Design Assistant
Studio Allie, LLC
07.2024 - Current
- Coordinated project schedules and maintained communication with vendors and contractors.
- Conducted site visits to ensure design implementation met established standards.
- Collaborated with senior designers to refine layouts and optimize space utilization.
- Managed inventory of samples, materials, and resources for design projects.
- Provided invaluable support to lead designer during high-pressure situations while managing multiple concurrent projects.
- Developed strong relationships with industry professionals such as contractors, vendors, and manufacturers to better serve client needs.
- Worked with vendors and showrooms to produce quotes.
- Staged occupied homes for sale by recommending changes to furniture arrangement.
- Managed project budgets effectively by tracking expenses closely throughout each phase.
- Completed order information by filling out order forms and handling cash advances and receipts.
OFFICE ADMINISTRATOR/BOOKKEEPER
Studio Allie, LLC
01.2020 - Current
- Verified accuracy of invoices and other accounting documents or records.
- Successfully managed accounts payable and receivable, bank reconciliations, journal entries and general ledger maintenance.
- Reconciled bank statements regularly in order to identify any discrepancies or unauthorized transactions.
- Performed payroll processing for multiple employees with accuracy and efficiency.
- Managed accounts payable and receivable processes, including invoicing customers and vendors.
- Maintained confidence and discretion in handling sensitive information.
- Prepared financial statements, reports, memos and other documents.
OFFICE ADMIN/ACCOUNTS PAYABLE MANAGER
HAMCO Holdings
06.2018 - 01.2020
- Complete bi-weekly payroll for 150 employees in Quickbooks, keeping detailed records for long-term accuracy
- Communicate with Accounting Manager about discrepancies and devised plans to reconcile financial issues
- Report sales taxes
- Reconcile all bank and credit card accounts
- Paid vendors weekly using the credit card system that was implemented for 15 gift stores
- Review all invoices for accuracy, and resolving various issues
- Check accounting system on regular basis to monitor transactions
- Investigate billing discrepancies and implemented effective solutions to resolve concerns and prevent future problems
- Monitored multiple databases to keep track of all company inventory
- Trained and mentored administrative staff members in company policies, daily task execution and industry best practices
OFFICE ADMIN/ACCOUNTS PAYABLE MANAGER
ECI Construction, LLC
01.2007 - 01.2016
- Ensure accuracy of billing information by reconciling 5 accounts monthly
- Generated accounts payable reports for management review
- General financial statements and reports detailing accounts receivable status
- Set-up and updated customer accounts with interactions, payments, and personal information
- Maintained integrity of general ledger, including chart of accounts
- Disbursed petty cash by recording entries and verifying documentation
- Set up and maintained physical and electronic filing systems
- Answered phones to direct callers, schedule appointments and provide general office information
- Assisted with payroll preparation and entered data into cumulative payroll document
Skills
- Payroll
- Organizational Skills
- Office Administration
- Quickbooks
- Excellent multi-tasking ability
- Customer Service
- Microsoft Office
- Excel
- Project coordination
- Vendor management
- Inventory tracking
- Team collaboration
- Interior staging
Timeline
Interior Design Assistant
Studio Allie, LLC
07.2024 - Current
OFFICE ADMINISTRATOR/BOOKKEEPER
Studio Allie, LLC
01.2020 - Current
OFFICE ADMIN/ACCOUNTS PAYABLE MANAGER
HAMCO Holdings
06.2018 - 01.2020
OFFICE ADMIN/ACCOUNTS PAYABLE MANAGER
ECI Construction, LLC
01.2007 - 01.2016